Experience

SGS North American Inc

• United States
• Oil & Energy
• 100 - 200 Employee

• Office Manager

  • Apr 2015 - Present

  • Manage busy site of 85 employees, including being liaison with corporate Human Resources, Finance, Payroll, Sustainability teams, and on-site management • Supervise Administrative and Log-In Teams • Oversee and review all payroll submission weekly, coordinate resolution of discrepancies between employee, managers, corporate payroll team, HR as necessary • Reconcile purchasing credit card and corporate credit cards monthly • Oversee all aspects of A/P, A/R, Collections, discrepancy resolution with vendors, clients, corporate partners • Enter Purchase Order, Invoices, Capital Expenditure forms • Reconcile unpaid invoices, resolve discrepancies with vendors, review P & L • Work with corporate Accounts Payable and Accounts Receivable groups to resolve outstanding A/P and A/R issues, coordinate payments and receivable applications • Report to corporate Finance group Accounts Payable monthly accruals, Collection status, corporate sustainability, community reinvestment efforts • Coordinate and train affiliate sites on roll-out of new systems, including new payroll system, new procurement initiatives, new accounts payable systems • Coordinate all on-site events, arrange monthly site celebrations, head Social Committee for monthly site events • Coordinate site meetings, catering, visitors and conference room schedules, maintain site calendar • Coordinate office support services, including phones, calendars, ordering of supplies, scheduling office machine repairs/purchase Show less



Zone Defense, Inc.

• Administrative Assistant

  • Nov 2013 - Apr 2015

  Directed organizational support services, such as mail, phone, records, calendars and email • Used accounting software Intuit QuickBooks • Designed and updated forms for Budgets, Material Quotations, Work in Progress reports • Rebuilt server files after virus data loss; maintain daily off-site and on-site data backup • Reviewed, reported and appealed annual audit resulting in savings for company • Performed clerical duties including: Created electronic database for all incoming jobs, issued invoices, waivers, warranties for completed projects, maintained job list for review by management, maintained phone lists for customers and vendors • Researched and resolved discrepancies with vendors in a timely and professional manner Show less



Advanced Precision

• United States
• Medical Device
• 1 - 100 Employee

• Human Resources Administrator

  • Sep 2001 - Feb 2013

  • Processed payroll and overtime for up to 27 employees using Paychex service• Planned and conducted new employee orientation, ensured all new employee paperwork was complete and in compliance with policies, created, maintained and updated all employee records, maintained confidentiality of all employees’ information• Tracked and reported on all vacation/personal days for all employees • Updated and distributed Outlook Calendar with all meetings, vacations, events• Reviewed and modified compensation/benefits plans to meet guidelines and locate competitive rates• Represented organization at annual insurance audits, personnel-related state investigations and audits, and during EEOC investigation• Served as intermediary between staff and management, resolved any staff disputes as required, fielded questions and work-related problems, assisted employees in resolving benefits issues• Advised managers on sensitive issues such as equal opportunity employment and workplace harassment• Ensured all company records and reporting complied with federal and state regulations, i.e. OSHA, EEOC, Right to Know• Ensured all State and Federal posters were up to date and prominently displayed• Created and placed ads to fill positions, screened applicants, set up interviews for managers and extended job offers• Assisted in registering company for FDA compliance• Completed and submitted all forms required by State / Federal guidelines for small business i.e. Community Right to Know, Insurance Census, Disability, Unemployment Show less

• Office Manager / Bookkeeper

  • Sep 2001 - Aug 2008

  • Directed organizational support services, such as mail, phone, records, calendars and email • Prepared and reviewed staff and department schedules for 20 – 27 employees• Managed office supply purchase, distribution, storage • Worked directly with vendors to maintain supplies of all goods for office and shop • Improved internal procedures and policies• Designed and updated forms for Job Processing, Daily Work in Progress reports, Certificate of Compliance• Ensured that facilities were maintained according to regulation• Cooperated with senior personnel to ensure smooth support operations• Used accounting software Intuit QuickBooks and MYOB• Assisted in obtaining and maintaining ISO Certification• Trained incoming personnel in all aspects of this position• Improved policies and procedures including: Create procedures for various jobs, updated company handbook annually, researched and presented proposals for company infrastructure upgrades, including updating phone and alarm systems, server system, coordinated creation of new website with designer and management• Performed clerical duties including: Created job processing tickets for all incoming jobs, maintained customer contact throughout projects, issued invoices and packing slips for completed projects, created Certificate of Compliance reports as required by customer, packed and shipped as per customer's request, created and maintained job list for daily review by management/client, maintained phone lists for customers and vendors • Managed all aspects of A/R and A/P, G/L postings, journal entries, bank and account reconciliations• Prepared all reports for month, quarter and year end• Researched and resolved discrepancies with customers and vendors in a timely and professional manner• Contacted clients regarding account balances, coordinated collections as needed• Assisted in assembling reports for federal and state tax returns• Trained incoming personnel in all aspects of this position Show less



TBC Color Imaging, Inc.

• Teterboro, NJ

• Production Manager / Customer Liaison

  • Nov 1992 - Sep 2001

  Dynamic customer-focused professional with comprehensive experience in a pre-press company. Key areas of expertise include: Strong customer communication and liaison skills Create and maintain production schedule Interdepartmental communication Project in-take, packing and shipping Billing Dynamic customer-focused professional with comprehensive experience in a pre-press company. Key areas of expertise include: Strong customer communication and liaison skills Create and maintain production schedule Interdepartmental communication Project in-take, packing and shipping Billing