Pamela C.

Sr. Administrative Assistant, Practice Administration at Texas Oncology
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Contact Information
us****@****om
(386) 825-5501
Location
Plano, Texas, United States, US
Languages
  • English Native or bilingual proficiency
  • French Elementary proficiency

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Credentials

  • Executive Secretary / Administrative Assistant
    Executive Secretarial School of Dallas (ESS)
    Oct, 1986
    - Nov, 2024

Experience

  • Texas Oncology
    • United States
    • Hospitals and Health Care
    • 700 & Above Employee
    • Sr. Administrative Assistant, Practice Administration
      • Feb 2019 - Present

      Support our Practice Director and multiple oncology and BMT physicians administratively, including two Medical Board Directors, as well as office of over 150+ medical/administrative staff. Very patient-facing office. Manage staff and physician credentialing paperwork, HR files and certain patient info. Daily use of MS Outlook, TEAMS, WorkDay and various internal medical systems, including QliqSoft. Handle very confidential medical staff HR and patient files, hospital lists/reports, patient death info and certifications. Process invoices, check requests, POs for vendors and office. Heavy multi-tasking and organizations skills required and used on a daily basis. Site Safety Committee Administrator. Wellness Warrior Member. IAAP Member. Notary Public for State of Texas. Show less

  • Mary Kay Cosmetics
    • Personal Care Product Manufacturing
    • 700 & Above Employee
    • Contract Sr. Administrative Assistant, Global Sales Education
      • Jan 2019 - Feb 2019

      Very fast-paced environment for newly formed Global Education Dept. Assisted with coordination of several special projects and events as team was new and short-handed. Very fast-paced environment for newly formed Global Education Dept. Assisted with coordination of several special projects and events as team was new and short-handed.

  • PepsiCo
    • United States
    • Food and Beverage Services
    • 700 & Above Employee
    • Administrative Assistant, Global R&D
      • Jul 2014 - Feb 2018

      Managed heavy calendar schedules for VP Global Snacks, 3 Senior Directors and their Direct Reports. •Scheduled and arranged daily 1:1s, conference calls, Skype for Business, WebEx and TP/Video Conferences (including staff meetings and meetings with PepsiCo senior management). •Interfaced appropriately with several internal and external senior executives. •Coordinated staff meetings and external events including Team Meetings, Leadership Planning meetings, Global Forums. •Prepared and maintained P-Card spend each period (JPMorgan PaymentNet). •Coordinated heavy global travel arrangements (domestic and international); frequent interaction with corporate AMEX Travel Dept. •Managed heavy visa and passport process as needed for international travel (CIBT). •Prepared and reconciled T&E reports following a standard format (Concur). •Onboarded new hires and transfer employees. •Prepared and processed confidential and personnel information. •Vendor/Project Management – initiated and completed process for various, multiple team projects on a regular basis; including Statements of Work (SOW) and submission of legal contracts for review and approval (Selectica). •Researched and obtained articles, book chapters for projects via EBSCO online search tool. •Prepared and monitored Purchase Order Requisitions (GRT/MyBuy); some SAP. •Managed, updated and appropriately communicated departmental documents and information. •Maintained content, accuracy and visual organization of team files. •Organized, maintained and procured office supplies. Show less

  • Copart
    • United States
    • Motor Vehicle Manufacturing
    • 700 & Above Employee
    • Sales Administrative Assistant, Technology Group
      • Oct 2013 - Feb 2014

      Provided full-time administrative support to VP, Product Development & Delivery and VP, Technology Solutions; including multiple National Directors, Regional Managers, Field Sales Representatives and other operational team members. •Supported total office of over 200+ employees/contractors; including liaison for CTO. •Maintained both VP’s constantly changing Outlook calendars; including conference calls, booking of conference rooms and weekly 1:1 meetings with team members. Very fast-paced environment. •Weekly maintenance of expense receipts; preparing T&E reports for both VPs. •Vendor/Project management and liaison for company and multiple contracting/vendor agencies. •Worked closely with Human Resources VP, Director and Regional Manager; heavy, weekly onboarding as well as the transitioning of office/employees from California office to Texas office. •Onboarded over 80+ open positions for both full-time employees and contractors; including preparation and sending of all offer letters, assisted in processing of Statements of Work for contractors (SOWs), processed background check/drug testing forms, created/prepared and sent various new hire emails, handled all new hire/contractor first day paperwork, instructions, orientation and all processing of paperwork to HR and appropriate hiring manager. •Worked closely with IT to request, complete and track status of all necessary work orders for new hires/contractors; including desktop computers, PCs, laptops, appropriate systems and programs for each and phone equipment. •Prepared and distributed daily staffing report to VP, HR and various managers. •Assisted with preparing weekly organizational chart to HR and hiring managers. •Minor travel between Texas and California offices during transition period. Show less

  • Goldman Sachs Ayco Personal Financial Management
    • United States
    • Financial Services
    • 700 & Above Employee
    • Sr. Assistant, Texas Region
      • Jan 2005 - Oct 2013

      Provided full-time administrative support for two Vice Presidents, Financial Counseling and multiple Financial Planners, servicing over 60+ high-level, high net worth clients. •Heavy Outlook calendar management and travel (domestic only). •Scheduled regular quarterly meetings or conference calls for all 60+ clients. •Regular dictation/transcription of all client meetings for distributions to said client. •Regularly assembled, prepared and submitted expenses for both VPs. •Maintained all client files, scanning, filing, as well as all investment statements for each client. •Prepared income tax return information; including all tax data and logical reviews. •Point of Contact for other office assistants; trained new assistants when hired. •Team Captain for Community Teamworks/Outreach; United Way Liaison for Texas Region. •MS Outlook software, Intranet/Internet, Lotus Notes; various company databases. •General office support. Show less

  • Coca-Cola North America
    • Plano, TX
    • Sr. Administrative Specialist / Notary Public
      • Oct 1997 - Sep 2000

      Provided full-time administrative support to Group Manager and multiple Sales Development Managers of Cold Drink Division. •Assisted Special Projects Manager with reports and mass mailings. •Project coordinator for customer presentation graphics, project materials and various mass mailings. •Maintained schedules, travel arrangements, personnel records, processed expense statements. •Coordinated meetings/events, both on and offsite. •Heavy presentation preparation in PowerPoint with graphics; some animation. •Assisted Accounting Department with invoices. Show less

  • MCI Telecommunications Corporation
    • United States
    • Telecommunications
    • 1 - 100 Employee
    • Sr. Administrative Assistant / Office Manager
      • Jan 1995 - Oct 1997

      Provided administrative support to Sr. Manager and Manager III of MCI Assured Performance test lab. •Heavy travel arrangements for both managers. •General office support to 40+ employees/contractors. •Liaison for multiple contractor agencies. •Maintained schedules and personnel records, processed expense statements, coordinated meetings/events onsite. •Heavy PowerPoint presentation preparation. •Human Resources experience. Provided administrative support to Sr. Manager and Manager III of MCI Assured Performance test lab. •Heavy travel arrangements for both managers. •General office support to 40+ employees/contractors. •Liaison for multiple contractor agencies. •Maintained schedules and personnel records, processed expense statements, coordinated meetings/events onsite. •Heavy PowerPoint presentation preparation. •Human Resources experience.

  • ITT Commercial Finance Corp.
    • Richardson, TX
    • Sr. Administrative Assistant / Office Manager
      • Jan 1987 - Dec 1994

      Provided full-time administrative support to Area General Manager and Area Operations Manager. •General office support to 40+ employees. •Prepared weekly reports and expense statements. •Maintained personnel records/Human Resources experience. •Coordinated meetings/events, both on and offsite; including annual company picnics and Christmas parties. •Conducted and presented quarterly internal audits for office. •Accounts payable and credit documentation experience. •Processed check requests. Sr. Wholesale Collection Clerk, Texas Office (1987 – 1990) Provided full-time administrative support for Sr. Account Manager and multiple account managers/team. •Collected interest payments and scheduled payments from over 80+ commercial dealers. •Tracked insurance exception reports. •Processed various vehicle titles/Manufacturer Statement of Origin (MSOs). •Credit documentation experience; included running D&B/TRW reports and processing UCC filings. •Verified and processed legal invoices on a regular basis. •Accounts receivable experience •Invoice data entry. Show less

Education

  • Richland Community College
    Associate of Arts and Sciences (A.A.S.), Liberal Arts and Sciences/Liberal Studies
    1991 - 1995
  • Executive Secretarial School (ESS)
    Certificate, Certified Executive Secretary / Administrative Assistant
    1985 - 1986
  • J. J. Pearce High School
    HS Diploma, Graduation
    1982 - 1985

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