Executive Assistant

• Jan 2017 - Present

Records Management Coordinator / Executive Assistant

• May 2014 - Jan 2017

My responsibilities as Record Management Coordinator include:1. Working with business units across the world to answer their questions regarding Record Retention.2. Review Standard Operating Procedures for the Business Units in Asia.3. Review Record Retention Directives for our Litigation department for accuracy.4. Prepare and send acknowledgment emails to maintain compliance.5. Preparing Litigation Release Memos when matters closed. 6. Maintained the Record Retention Manual on an annual basis.7. Assist with e-Discovery on pending litigation cases.8. Assist with preparation of the Annual Record Retention Training Webcast for all domestic and international business units.9. Assist with re-designing and updating the Record Retention SharePoint site.10. Updated 20 multi-language manuals and addendums.11. Designed Record Retention and Litigation Database.12. Prepare Audit Information for the Annual Spring Board of Director's Meeting.13. Provide scheduling for meetings, travel and general correspondence for leadership.Executive Assistant - Vice President, Global Security1. Provide Administrative assistance to Vice President, Global Security.2. Prepare both domestic and international travel.3. Prepare PowerPoint presentations.4. Prepare and distribute Petty Cash Vouchers.5. Record and distribute Security Incident Reports6. Prepare changes/updates/deletions/additions in the Send Word Now database.7. Complete and post all travel advisories on the Global Security Website.8. Complete all Travel Expense Reports.9. Responsible for obtaining all required Visa's for travel.10. Prepare Weekly Executive Schedule for distribution.11. Prepare Excel spreadsheets.12. Prepare monthly invoices for payment. Show less

Executive Assistant

• May 2014 - Jan 2017

Corporate Finance Assistant

• Nov 2011 - Mar 2013

1. Provides Administrative support to three Corporate Directors in the areas of Treasury, Strategic and Operations Finance and Financial and Regulatory Reporting. 2. Coordinate and prepare quarterly Investment Committee materials and takes minutes for committee meetings. 3. Prepare Treasury documents for distribution. 4. Prepare Locally Invested Assets information for review by Corporate Director. 5. Prepare letters and memos for signature. 6. Prepare PowerPoint presentations. 7. Prepare Excel spreadsheets used to track SSM securities. Show less

Executive Assistant

• 2006 - 2011

Responsible for monthly and quarterly preparation of Key Performance Indicators for the Executive Committee. Provides Administrative support to the Executive Director of Operations. Recognized for outstanding performance through the company's Above and Beyond Recognition program. Responsible for monthly and quarterly preparation of Key Performance Indicators for the Executive Committee. Provides Administrative support to the Executive Director of Operations. Recognized for outstanding performance through the company's Above and Beyond Recognition program.

Administrative Assistant

• 2000 - 2006

1. Responsible for the production of letters, memos, reports/abstracts, spreadsheets and other correspondence for assigned technical staff and Founder. 2. Handles all administrative tasks as directed by the assigned engineering staff and Founder. 3. Makes extensive travel arrangements, contributes to the general productivity of the support staff by close interaction with other administrative assistants. 1. Responsible for the production of letters, memos, reports/abstracts, spreadsheets and other correspondence for assigned technical staff and Founder. 2. Handles all administrative tasks as directed by the assigned engineering staff and Founder. 3. Makes extensive travel arrangements, contributes to the general productivity of the support staff by close interaction with other administrative assistants.

Executive Assistant

• 1998 - 2000

1. Coordinates all responsibilities related to supporting of Vice President's Mission Integration Systemic strategies for St. John's Mercy Medical Center, St. John's Mercy off-campus ministries; Unity Health and Sisters of Mercy Health System. 2. Support activities related to Vice President's external community relationships, programs/projects. 3. Coordinates information for the Nursing Policy and Procedure Committee. Coordinates information for Community Benefits reporting and submits the quarterly report to the Board of Trustees. 4. Interprets and adapts guidelines, including unwritten policies, procedures or practices to non-routine situations. Show less