Experience

Office of the Premier KZN

• Government Administration
• 200 - 300 Employee

• Volunteer

  • Jun 2023 - Present

• Intern

  • Jun 2021 - May 2023

   Maintenance and administration of contract register and working paper file for formal and transversal contracts including the contracts for panel appointed. Maintain and administer the operating lease register relating to all service level agreements. Maintain the contract commitments and operating lease commitments for input towards the interim & annual financial statements. Update all new contracts and related information on the contract register Open new contracts files Provide all necessary documents to Legal Services to begin the drafting of agreements. Facilitate the communication between the Supply Chain Management Unit, the Responsibility Manager, Legal Services Unit and the supplier to ensure the accurate and effective drafting and signing of contracts. Track the progress of the drafting of the agreements Once agreements have been drafted, ensure that contracts are signed by all parties Track authorizations and correspondence of contracts and leases Check all compliance with regards to drafting of contracts and contracts documents Analyses of invoice for all contracts and lease payments. Complete the checklist for payment processing. Monitor supplier performance on a quarterly basis to ensure that all contractual risks are managed and reported and ensure value-for-money spending against all contracts. Render contract support to supplier and end users Facilitate the process of formal, transversal, MOU, SLA’s and SITA contracts Provide input on Accruals for financial reporting purpose Provide training for new official on Contract maintenance and its administration activities Maintain contract files using the records management filling system & ensure safekeeping of files Reconcile monthly payments for contracts by checking Bas disbursement reports Reconciliation, assist in financial statements & audit queries  Facilitate and obtain close-out reports from end users Show less



Smollan

• Vryheid, KwaZulu-Natal, South Africa

• Fragrance Advisor

  • Oct 2019 - Mar 2020

   Place order for fragrances,  Stock taking  Attending to clients enquires  Organize meetings  Issuing quotations to protentional clients  Offering testers to potential clients  Building strong client’s relationships  Place order for fragrances,  Stock taking  Attending to clients enquires  Organize meetings  Issuing quotations to protentional clients  Offering testers to potential clients  Building strong client’s relationships



Hdpsa Group Pty Ltd

• Durban, KwaZulu-Natal, South Africa

• Volunteer

  • Sep 2015 - Oct 2017

   Provide a secretarial/receptionist support service to the Manager  Provide a clerical support service to the Manager  Records minutes of the meeting  Handle procurement of standard items e.g. refreshments, stationery, collect all relevant documents to enable the Manager to prepare for meetings  Remains up to date with regard to prescripts and policies to ensure effective and efficient support to the Manager  Type documents for the Manager and other staff within the company  Operate office equipment (photocopies, scanning and binding)  Prepare weekly plan  Keep and maintain personnel records in the company  Search tenders from Municipal websites and create a tender register for my superiors  Attend tender briefing where required  Writing of Proposals & prepare quotations as per specifications  Prepare due tender documents: Including completing tender forms, putting together all the returnable documents, printing & binding.  Organize training material for the awarded tenders, including slides for facilitators  Generate summary report on current projects & producing invoices  Maintain office filing, data capturing manual or electronically  Ensure accuracy and perform distributed administrative duties Show less