Experience

Tsebo Facilities Solutions

• South Africa
• Facilities Services
• 200 - 300 Employee

• Departmental Project Coordinator

  • Nov 2018 - Present

  I currently work for Energy and Engineering Department. • Coordinate all activities: - Planning - Estimating - Budgeting - Financing - Managing • Manages Stock Take • Create POs • Generate Payment Requisitions • Co-ordinate the approval process of project documentation. • Assist in compiling and preparation of business cases and works authorization. • Handles all the administrative duties. • Plan arrange and coordinate installations and repairs, work orders, permits, and compile a safety file • Maintain supplier and product database • Responsible for ordering all supplies requested by the technical team • Deal with all queries regarding supplies purchased • Generate payment requisitions for approval ensuring all supplier invoices are settled timeously • Generate daily reports on progress on all installations • Repairs to be attended to • PO's-equipment ordered • Assist the technical team where necessary • Assist with typing, formatting, and proofreading of documents/reports • Constant coordination with the technical team to ensure installations and repair deadlines are met • Conduct risk management planning, identification, analysis, response planning, and controlling risk on projects in a proactive manner. • Make certain that clients’ needs are met as the project evolves. • Monitor and track project progress and address any queries timeously. • Regular communication with customers, internal teams, and all relevant stakeholders. • Follow up or escalate issues to project managers for resolution. • Report and escalate to management as needed. • Client representative in recovering finances. • Ensure that updated public liability, letter of good standing, tax clearance, BEE certificate, Joint venture, and company profile information is shared with the organization when required. Show less



University of South Africa/Universiteit van Suid-Afrika

• South Africa
• Higher Education
• 700 & Above Employee

• Office Administrator

  • Apr 2017 - Aug 2018

  I was working for Tuition and Leaner support. My duties are as follows: Ensures appropriate availability to receive and attend to enquiries/queries and complaints at the Office of the Executive Dean. Received incoming enquiries, queries and complaints from students (eg telephone calls, faxes, emails, correspondence, enquiries and personal visits). Conducts verification of student details prior to attending to the query/ enquiry resolution. Probes and facilitated the enquiries/ queries/complaints further to obtain full understanding of the enquiry/query. Manages the length of calls/visits without compromising service to students. Provides general information regarding the offerings of Unisa and student related matters(Bridge the gap between students and the University). Disseminates accurate information and advice to students pertaining straight forward enquiries/queries on the College specif matters within College agreed timeline (e.g. the academic offerings and relevant admission requirements), applications, registration, finance, study material/dispatch, examinations and graduations. Refers students to the Unisa website, where applicable. Navigates students to the relevant sheet/s on the Unisa website to address the enquiry and assists, where applicable with processing of the information (e.g. myUnisa). Refers enquiries/queries/complaints to the relevant service departments for further assistance, where applicable. Monitors/ follow up on escalated student enquiries for responses from relevant service/academic departments so that queries can be resolved timely and feedback available to the students. Obtain and process relevant information required to serve clients and resolve queries. Keeps relevant notes/record regarding the enquiry/query/complaint and the resolution thereof. Show less



University of South Africa/Universiteit van Suid-Afrika

• South Africa
• Higher Education
• 700 & Above Employee

• Secretary

  • 2017 - 2017

  Duties: Handles all administrative and secretarial duties, e.g. filing, handling enquiries and distribution and collection of documents. Handle telephone calls on behalf of the Director. Screen and receive visitors arriving at the Director’s office. Monitors , coordinates and synchronises electric diaries and verifies correctness of arrangement e.g. venues, time and participants etc. Arranges meetings, booking of venues, functions and workshops. Keeps attendance register for meetings. Compiles, transcribes and distributes minutes of meetings. Updates and keeps record of all documents on approved modes of archiving. Keeps record of personal details. Takes care of the editing and layout of all outgoing documents and correspondence. Prepares documents, briefs and presentations for the director. Make photocopies and binds documents for the director. Distributes correspondence to chair of departments. Answer enquiries (telephonic or personal), takes messages, provides information to callers or refers matters to the relevant staff member. Provides relevant information as far as possible and channels requests/enquiries/visits to other functionaries/departments where appropriate. Book venues for meetings, worskshops, discussion forms, etc. Arrange internal and external meetings/ conference calls. Establishes and maintains harmonious working relationships, especially with the departments in the School. Ensure that the Director’s front office is always staffed during office hours, telephones answered and enquiries dealt with professionally. Coordinates and maintains effective office procedures and efficient work flows of the directorate. Ensures the successful and timely completion of tasks and activities in the Director’s office. Uploads IPMS agreements, mid- year and year- end IPMS reviews. Maintains record for off- campus needs and work from home staff members. Makes travel arrangements for Director and other personnel. Show less



Africare

• United States
• Non-profit Organizations
• 300 - 400 Employee

• Executive Office Administrator

  • Jun 2013 - Jun 2015

  • Review files with inventory lists distributed & follow up on any missing information. • Audit inventory in all 9 Sub-Districts • Update inventory’s time & again • Order Stationery • Handle Petty Cash • General admin duties e.g. Typing, Photocopying, Scanning, faxing, email, filling & receiving deliveries • Assist with courier • Switchboard Operator • Take,type and distribution of minutes meetings • Assist with preparing for workshops. • Assist with procurement • Handle travel arrangements eg. Flight tickets, accommodation and travel claims, booking of venues • Plan events for the office, team buildings Show less



Epitomy Financial Services

• Personal Assistant

  • Mar 2011 - Apr 2013

  Duties:1. Electronic Diary management for the Managing Member• Ensure that all appointments are made in an efficient manner• Ensure that the Managing Member is properly prepared for each meeting2. Assist with preparation of reports• Assist to GM to ensure that all reports are prepared timeously and presented to professional standard & take minutes of meeting.3. Assist with correspondence• Ensure that all correspondence receives a reply within reasonable time frames Show less

• Marketing Intern

  • Jan 2010 - Feb 2011

  Duties:• Cold calling, Marketing and selling Sanlam, Old Mutual, Assupol, Channel Life products• Administration: Build and maintain customer and client relations



Prime Cure Group (Pty) Ltd

• South Africa
• Hospitals and Health Care
• 100 - 200 Employee

• Front Desk Receptionist

  • Jul 2008 - Apr 2010

  Duties: • Register New Patients, Record Payments, Booking appointments, • Reschedule & confirm appointments • Maintain confidentiality of patients information • Filing appointment sheets Duties: • Register New Patients, Record Payments, Booking appointments, • Reschedule & confirm appointments • Maintain confidentiality of patients information • Filing appointment sheets