Experience

Kinan

• Saudi Arabia
• Leasing Real Estate
• 1 - 100 Employee

• Assistant Manager, Malls Coordination

  • Aug 2019 - Present

  Reporting to COO, Malls. Playing a vital role in the following areas : EXPENSES MANAGEMENT CONTROL  Ensure 100% in Maintain Contracts & Payment Processing in line with Budget.  Pre- Approval arrangement for capital Expenditure for Malls.  Ensure utility payments for malls are timely paid.  Coordinate utility issues/disputes pending with the service providers. MALL OPERATIONS  Review Operational Expense Schedule with Head of Facility every month to avoid over budget CAPEX or expense.  Ensure 100 % Verified Completion reports for Malls Capex. REPORTING  Commercial/Mall BU reports  Malls Suppliers Contracts update  Malls Fit-out status report  Tenants Sales Report ADMINISTRATION  Ensure 100% Filing System in Malls- Server Based.  Ensure adherence to standards by entire business units.  Assist COO on presentation for BoD / Audit / Executive / IC Meetings.  Ensure all Business trips should apply by the JDE system.  Reserve Flight / Hotel / Car reservation for the COO and Section Heads.  Reduce travel cost by 10 % for team with proper arrangement and coordination.  Lease with Finance for supplier payments issues. MALLS DEVELOPMENT SUPPORT  100 % Ensure & Review documents archiving in Server (Drawing / Auto Cad/ Payments).  Manage Development Budgets  Prepare Supervision contracts. SPECIAL PROJECTS & INITIATIVES  JDE - Ensure 100 % Support to commercial staff on JDE Issues with IT.  Support to IT on YARDI implementation project. Show less



SGS - Saudi Ground Services

• Saudi Arabia
• Airlines and Aviation
• 700 & Above Employee

• CEO office Manager

  • Nov 2017 - Aug 2019

  Duties and Responsibilities • Perform a variety of administrative tasks of a highly confidential and sensitive nature. • Manage the entire calendar and handle incoming and outgoing communications with stakeholders and visitors. • Screen, prepare and organize incoming and outgoing documentation relating to CEO Office for the appropriate actions. • Provide preliminary summaries of incoming material to the CEO Office by reviewing and making basic analysis of the documents and their content. • Organize business itineraries, travel arrangements, conferences, meetings and social functions as and when required. • Manage complex diary management, both business and personal. • Consistently follow-up on matters initiated or related to the CEO Office in order to ensure they are completed on time. • Receive and screen incoming calls and visitors; determine priority matters for necessary endorsement to directors. • Ensure policies and procedures are closely followed and standards of quality pertaining to the office administration are constantly monitored and adhered to. • Timely preparation of the necessary material (minutes, agendas, presentations or reports) for CEO Office meetings. • Coordinate logistics for a variety of scenarios such as travel, press appearances, rehearsals, fittings, other business occasions. • Provide support at meetings including minutes and follow-up actions. • Follow-up on tasks and projects with the team as required by CEO Office, particularly during absence. • Implement an effective tracking methodology to follow up on correspondences and actions of tasks and projects, bringing tasks which require further action to the attention of CEO Office. • Ensure requests for advice or correspondence are provided in a professional and timely manner. • Communicates directly, and on behalf of the CEO, with Board members, staff, investors, beneficiaries and others, on matters related to CEO's strategy and initiatives. Show less



TASNEE

• Saudi Arabia
• Chemical Manufacturing
• 700 & Above Employee

• Eexecutive VP Downstream Office Manager

  • Apr 2010 - Oct 2017

  • Provide day to day Administrative Support to EVP • Manage day to day schedules, follow-up, dictation, correspondence & filing etc • Flow of work and communication/prioritize them on daily basis • Schedule Appointments • Check email account and forwarded to the concerned GM and follow-up for urgent response. • Preparing letters, memos, taking notes/dictation and Follow-ups • Preparing and Quality Powerpoint presentations • Preparing draft agendas, assist with all meeting logistics & related to leadership visits for the EVP office. • Travel arrangements, Visa/Hotel/cars/chef drive. • Keep track of events thru e-calendar • Work as bridge between EVP and GMs • Supervise all facilities services • Receive and distribute in-coming/out-going all shipment, mails • Manage all meeting rooms’ bookings and TP set-ups where applicable • Filter emails, highlight urgent correspondence and print attachments • Organize emails, update diary • Maintaining general and confidential data Show less