Experience

Voyage Marine Group

• United Arab Emirates
• Oil and Gas
• 1 - 100 Employee

• Admin and HR In-Charge

  • Sep 2020 - Present

   Maintaining of Employee Personal Files  Maintaining all certifications and Company documents updated (Trade license, ISO certificates, Agency certificates, and all port certificates)  Preparation of documents for certification renewals for ISO, EHS-COA, DNV, DCD, BV, ABS etc.  Daily & yearly Port Pass applications (Jebel Ali, JAFZA, Port Rashid, Drydocks, DMC, Dubai Harbour, Hamriyah, Fujairah & RAK Ports)  Insurance renewal processing (Medical, TPL, GLP, PAR, ELP)  Vehicle mulkiya, insurance renewal processing and salik registration  Application or processing of travel formalities for overseas and onboard jobs (visa, ticket, yellow vaccine card, CDC, medical exam, NOC & etc.)  Sim and punching card order, registration and releasing for newly hired employees  Conducting phone interview for hiring process  Updating records of job offer acceptance  Offer letter preparation  Offer Letter coordination with newly hired employees and their estimated joining dates  Induction of new employees to introduce the management, company background and its policies  Daily attendance monitoring  Calculation of all employee overtime, medical, personal & annual leaves  Vendor and credit application across all departments  Customer registration in Integra-ERP  Email monitoring (incoming & outgoing)  Daily scheduling and monitoring of transport arrangements  Company asset datasheet monitoring Show less



Power Advantage Group

• HR, Admin Officer, Secretary cum Sales Coordinator

  • Nov 2016 - Aug 2020

   Provides assistance in Sales, handling customer enquiries and sending quotations to them.  Processing confirmed orders, sending LPO’s to suppliers, preparing shipping documents and coordinate with freight forwarders for the delivery of the materials on time.  Preparing quotes/offers for clients.  In charge in documents preparations required for the registration of the company as Vendor / Distributor.  Assisting Accounts Team in preparing invoice & payment follow-ups. Manage petty cash  Provide administrative support for the Managing Director including; managing calendar of appointments, composing and preparing correspondence, arranging travel plans, itineraries, and agendas and compiling documents for travel related meeting.  Provide assistance with on-boarding and exiting process of staff members.  Support staff by providing advice, guidance and interpretation of HR policies and procedures.  Arrange medical tests, visa renewals, memos, no objection letters and salary letters.  Ensure all staff files, both paper and electronic, are accurate. Maintain overall HR filing system and follow-up systems for all correspondence.  Prepare attendance reports and keep track of performance evaluation and vacation/sick leave record.  Health insurance cards processing, assist with addition, renewal and deletion of cards.  Administers the process for resignations and terminations, end of service benefits and coordinates other exit processes for departing employees.  Assist with recruitment and selection of suitable employees, reference checks and ensure all new employees recruited receive the relevant pre-employment documentation.  Ensure instructions are carried out by following up with the concerned departments or vendors.  Prepare necessary documents for establishment card, insurance policies, vehicles and trade licenses application and renewal.  Drafting Project Letters, Memos and Circulars  Handling Personal and Credit Application process Show less



SISA Marketing

• United Arab Emirates
• Business Consulting and Services
• 1 - 100 Employee

• Administrative Officer cum Secretary

  • Apr 2016 - Oct 2016

   Handle all email/telephone/SMS/face to face communication in a professional manner.  Performing general office procedures involving documentation preparation, travel arrangements and meetings  Book keeping of all the legal documents (e.g. Office permit, licenses and passports of all employees)  Arranging meetings and booking appointments  Scanning, printing and faxing documents  Maintain Client’s records and files.  Supporting colleagues/office staffs in documents and duties as needed  Attending meetings to discuss the scope of business as per clients’ requests  Preparing proposals with details of frequency as per client’s needs  Negotiating tender and contract terms  Negotiating and closing sales by agreeing terms and conditions  Administering client accounts  Recording and maintaining client contact data  Sending agreements and invoices to the clients thru e-mail.  Establishing new, and maintaining the existing relationships with customers  Managing and interpreting customer requirements  Persuading clients that a product or service will best satisfy their needs Show less



ICHIKAWA GENERAL TRADING LLC

• Administrative Assistant & Secretary cum Sales Coordinator

  • Apr 2013 - Apr 2015

   Handle all email/telephone/SMS/face to face communication in a professional manner.  Performing general office procedures involving documentation preparation, travel arrangements and meetings  Book keeping of all the legal documents (e.g. Office permit, licenses and passports of all employees)  Petty Cash handling and recording and cheque depositing  Scanning, printing and faxing documents  Arranging meetings and booking appointments  Maintain Customers’ records and files.  Supporting colleagues/office staffs in documents and duties as needed  Liaising for order finalization and following up quotations  Responding technical enquiries and finalizing of purchase orders (P.O.)  Evaluating all the purchase orders sent by the customers and arranging them accordingly to emphasized the items and its quantities  Negotiating tender and contract terms  Negotiating and closing sales by agreeing terms and conditions  Administering client accounts  Recording and maintaining client contact data  Supporting marketing by attending trade shows, conferences and other marketing events  Sending Order Confirmation or Order Acceptance to the customers thru e-mail.  Searching for new clients who could benefit from the products in a designated region  Establishing new, and maintaining the existing relationships with customers  Managing and interpreting customer requirements  Persuading clients that a product or service will best satisfy their needs Show less



SunPower Philippines Manufacturing Limited

• Philippines
• Renewables & Environment
• 200 - 300 Employee

• Quality Control Engineer

  • Jul 2009 - Feb 2013

   Handle all email/telephone/SMS/face to face communication in a professional manner.  Performing general office procedures involving documentation preparation, travel arrangements and meetings  Implement the quality control procedures and plans  Develops and maintains quality standard  Review and approve inspection, test plans and quality control plans from contractors  Identifies, analyzes and resolves problems and issues with quality assurance and control  Supervise the activities of the quality service providers and inspectors  Responsible for timely monitoring and weekly encoding of the usage in process  Responsible for the preparation and report in weekly SPC meetings  Maintaining the production target asset by their quality work  Troubleshooting and fixing the designs and parts of the equipments Show less



MIRAIT PHLIPPINES INCORPORATED

• Assistant Sales Engineer

  • Jun 2008 - Jun 2009

  Assisting telephone calls regarding customer’s inquiries and requests Liaising for order finalization and following up quotations Responding technical inquiries and finalizing of purchase orders (P.O.) Evaluating all the purchase orders sent by the customers and arranging them accordingly to emphasized the items and its quantities. Sending Order Confirmation or Order Acceptance to the customers thru e-mail. Searching for new clients who could benefit from the products in a designated region Establishing new, and maintaining the existing relationships with customers Managing and interpreting customer requirements Persuading clients that a product or service will best satisfy their needs Negotiating tender and contract terms Negotiating and closing sales by agreeing terms and conditions Administering client accounts Supporting marketing by attending trade shows, conferences and other marketing events Making technical presentations and demonstrating how a product will meet client needs Providing pre-sales technical assistance and product education Liaising with other members of the sales team and other technical experts Show less