Accounts Payable Specialist

• Mar 2022 - Present

Operational Specialist

• Mar 2021 - Mar 2022

Accounting Clerk

• Apr 2020 - Mar 2021

Process high volume invoices for both Commercial and Government contracts; audit invoices for proper approvals and charges; code invoices to proper general ledger accounts and contracts; ensure that all back-up documentation and three way match is provided and attached; provide consistent and timely excellent customer service to internal and external customers. Process high volume invoices for both Commercial and Government contracts; audit invoices for proper approvals and charges; code invoices to proper general ledger accounts and contracts; ensure that all back-up documentation and three way match is provided and attached; provide consistent and timely excellent customer service to internal and external customers.

Corporate Credit Card Administrator/Concur Expense Management Coordinator

• Jul 2012 - Oct 2019

Corporate Credit Card Administrator Process Corporate Credit Card applications, insuring all approvals and limits. Maintain current cardholder accounts, communicating fraud alerts and account balances. Run monthly reports, analysis of cardholder activity using protocols set credit limits, maintain and communicate current knowledge of company credit card procedures. Cancellation of active cards when cardholder terms or abuses card privileges. Provide consistent and timely, excellent customer service, provide training. Accounts Payable backup performing vendor set, processing international wires and ACH payments. Concur Expense Management Coordinator Process Concur account set up requests, closure of accounts, maintenance of current department, location, function codes. Setup and closure of GL codes within Concur Expense Management system. Analysis of employee expense reports for final approval, ensuring all back-up documentation is attached, proper coding and manager approvals. Provide training and communication on monthly updates and changes of Concur. Show less

Accounts Payable Representative

• Aug 2011 - Jul 2012

Process high volume construction and services expense invoices for multiple companies; audit invoices for proper approvals and charges; code invoices to the proper general ledger accounts; prepare reimbursement request for Employee Expense Reports; ensure that all back-up documentation is attached; provide consistent and timely excellent customer service to internal and external customers—branch locations and employees, as well as vendors; calculate use tax and general ledger corrections and re-classes; provide; maintain current knowledge of company credit cards procedures of the weekly up-load of activities; using protocols set credit limits and add merchant codes to employees’ cards; and review monthly statements and reconcile the accounts. Process weekly check runs for all companies; producing weekly reports; review of weekly statements. Show less

Accounting Specialist

• Jul 2010 - Jan 2011

Process high volume E-Commerce and Retail invoices, PO and RTV matching, ensuring accurate, timely payments by following correct Accounts Payable procedures; code invoices to the proper general ledger accounts. Auditing Commission reports; ensuring correct allocation, reimbursement; provide consistent and timely excellent customer service to internal and external customers; review of weekly statements and reconcile the accounts. Process high volume E-Commerce and Retail invoices, PO and RTV matching, ensuring accurate, timely payments by following correct Accounts Payable procedures; code invoices to the proper general ledger accounts. Auditing Commission reports; ensuring correct allocation, reimbursement; provide consistent and timely excellent customer service to internal and external customers; review of weekly statements and reconcile the accounts.

OXY PERMIAN ACCOUNTS PAYABLE ASSIGNMENT

• Jan 2010 - May 2010

Process high volume of invoices for Gas and Oil vendors, ensuring accurate, timely payments by following correct Accounts Payable procedures; audit invoices for proper charges, coding, and approval signatures; code invoices to the proper general ledger accounts; BPA releases for allocation of funds, ensuring correct contract are being selected; train co-workers with working within Oracle. Process high volume of invoices for Gas and Oil vendors, ensuring accurate, timely payments by following correct Accounts Payable procedures; audit invoices for proper charges, coding, and approval signatures; code invoices to the proper general ledger accounts; BPA releases for allocation of funds, ensuring correct contract are being selected; train co-workers with working within Oracle.

Accounts Payable Specialist

• Jan 2008 - Nov 2009

Process high volume of invoices for trade vendors, ensuring accurate, timely payments by following correct Accounts Payable procedures; approximately 4000 weekly; audit invoices for proper charges; code invoices to the proper general ledger accounts; produce the weekly check-run; produce month end reports; provide consistent and timely excellent customer service to internal and external customers; review of weekly statements and reconcile the accounts. Process high volume of invoices for trade vendors, ensuring accurate, timely payments by following correct Accounts Payable procedures; approximately 4000 weekly; audit invoices for proper charges; code invoices to the proper general ledger accounts; produce the weekly check-run; produce month end reports; provide consistent and timely excellent customer service to internal and external customers; review of weekly statements and reconcile the accounts.

ACCOUNTS PAYABLE EXPENSE REPRESENTATIVE

• Mar 2006 - Apr 2007

Process high-volume expense invoices for multiple branches; audit invoices for proper approvals and charges; code invoices to the proper general ledger accounts; prepare reimbursement requests for Employee Expense Reports, Petty Cash Reports for the various branches, ensure that all back-up documentation is attached, as well as approvals; provide consistent and timely excellent customer service to internal and external customers—branch locations and employees, as well as vendors; calculate use tax and general ledger corrections and re-classes; provide; maintain current knowledge of procard procedures of the weekly up-load of activities; using protocols set credit limits and add merchant codes to employees’ cards; and review monthly statements and reconcile the accounts. Show less

ACCOUNTS PAYABLE REPRESENTATIVE

• Jan 2001 - Apr 2005

Process invoices electronically after thorough analysis, including electronic invoice tolerance levels, through extensive use of Excel and flat files; provide consistent and timely high-quality customer service to internal partners; accurately process of invoice items; provide hands-on customer service by phone and electronic mail; inform external suppliers about proper procedures and processes; high volume payment processing, supplier statement reconciliation, general ledger account corrections and re-classes, as well as accurate processing of invoice items and high volume of invoices for trade vendors, ensuring accurate, timely payments by following established Accounts Payable procedures; train temporary employees to assist with various workloads; and assist co-workers in the absence of supervisor. Show less