Bi-lingual Administrative Assistant

• Jun 2015 - Present

HR Coordinator

• Jul 2009 - May 2015

Human Resource •Manage the recruitment and on-boarding of all new employees. •Create & maintain personnel files including providing necessary information to payroll and e-verify services. •Maintain staff credential and expiration information •Maintain staff contact list •Create and maintain open position job postings •Manager content and perform new hire orientation for all new staff. Budgeting • Develops & manages front office budget Human Resource •Manage the recruitment and on-boarding of all new employees. •Create & maintain personnel files including providing necessary information to payroll and e-verify services. •Maintain staff credential and expiration information •Maintain staff contact list •Create and maintain open position job postings •Manager content and perform new hire orientation for all new staff. Budgeting • Develops & manages front office budget

Administrative Assistant

• May 2008 - Jun 2009

• Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone, route calls, and take messages. • Assist staff with administrative duties as requested. • Cooperate in the maintenance and/or modification of agency data collection system. • Oversee database management for quality assurance. • Provide training to staff on database encoding. • Maintain accurate daily accounting of fees, donations and other revenue. • Assist with completion of necessary statistical reports as requested. • Compile statistical information for Executive Director as requested. • Develop and maintain agency inventory system. • Distribute incoming mail and prepare outgoing mail including bulk mail. • Maintain front desk area, keeping it clean and free from clutter. • Type and word process documents as needed. • Order office supplies and monitor inventory. • Update and maintain mailing lists. • Produce mailing labels and reports as requested. • Maintain appropriate interpersonal relationships with employees, peers, and consumers. • Facilitate special event registration and execution. • Assist with various program operations as requested as responsibilities permit. • Other duties as assigned.

Staffing Coordinator

• Oct 2006 - May 2008

- Maintain staffing operations across the board - Obtain daily staff requests and fill them efficiently - Uphold accurate system for tracking staff over a variety of shifts - Coordinate staff to meet the organization’s requirements - Monitor overtime accumulation and attendance of employees - Completed interviews and orientations for all new hires - Provide facility tours to newly hired employees - Track a document all in service training sessions - Conduct competency checks on new and existing employees - Maintain schedules for rotating staff - Secure coverage for vacancy shifts - Entered payroll on a weekly basis - Process employee vacation requests -Maintained relationship with current customers