Experience

Henriquez Partners Architects

• Canada
• Architecture and Planning
• 1 - 100 Employee

• Project Coordinator

  • Nov 2018 - Present

  As Office Manager & Project Coordinator, Nicolette provides administrative support throughout the various project milestones with our high-level executives and project teams. She implements and supports many special projects that include streamlining our office standards and resources to improve the studio’s efficiency. Project Work: -Supporting Principal’s for day-to-day meetings and client meeting deliverables -Attending meetings, taking meeting minutes, and communicating necessary information to project teams -Coordination of Open Houses, UDP, other City meetings and public engagement events for the project -Assisting with the coordination of materials, books, City Applications (RZ and DP, etc.) required for these -Coordinating necessary requirements from consultants to development permit applications -Coordinated book publication within Vancouver, and exhibit installation within Venice -Liaising with PR and social media consultants Office Management: -Onboarding employees -Liaising with external providers and landlord -Office Wide COVID Safety Plan management -Overseeing reception, day to day office maintenance, etc -Organizing and maintaining project contract documents -Studio wide event management -Administrative support for Impact studio-wide initiatives Show less



ActiveState

• Canada
• Software Development
• 1 - 100 Employee

• Corporate Affairs Manager

  • May 2018 - Oct 2018

  -Main point of contact for staff and tenants within the office -Responsible for onboarding new staff -Organizing regular staff events within the office and off site -Built internal company intranet / blog -Working directly with Marketing & CEO -Main point of contact for staff and tenants within the office -Responsible for onboarding new staff -Organizing regular staff events within the office and off site -Built internal company intranet / blog -Working directly with Marketing & CEO



Henriquez Partners Architects

• Canada
• Architecture and Planning
• 1 - 100 Employee

• Executive & Personal Assistant to Managing Principal

  • Mar 2016 - Feb 2018

  -Scheduling and maintaining the Managing Principal’s busy calendar: large scale meeting coordination, personal and office related travel arrangements, determining necessary project materials for meetings, managing mail-file, and managing communications on Managing Principal’s behalf -Event planning and coordination: workshop coordination, office social events, photo shoots, assisted coordinating book launch and studio opening for 500+ attendees, fundraising galas, and open house events for project milestones -Various personal assistant tasks -Administration and organizational support for non-profit work including taking meeting minutes at Board Meetings -Assisting Directors with project proposals: creating firm and project profiles for client RFP’s -Assisting with office management, light reception duties, human resources such as interviews and assisting with immigration documentation -Responsible for handling sensitive and confidential business and personal information Show less



Lawson Lundell LLP

• Canada
• Law Practice
• 200 - 300 Employee

• Legal/Personal Assistant, Labour and Employment

  • Jun 2013 - Mar 2016

  - Providing administrative support including organization and scheduling: meetings; conference calls (multiple time zones); catering and travel arrangements - Monitor all incoming and outgoing communications and prepare relevant correspondence and responses for a high volume mailbox - Preparing; editing and formatting legal & confidential documents; letters; meeting & AGM minutes; reports and agreements; and preparing hearing, meeting and presentation materials - Compiling and recording work expenses and personal tax information - Coordination with staff, group & first point of contact at client events - Entering time and billing to client matters; dictaphone typing; archiving and various personal tasks as requested - Minimal background research Show less



Herbert Smith Freehills

• United Kingdom
• Law Practice
• 700 & Above Employee

• Personal Assistant, Corporate M&A

  • Jan 2012 - Jan 2013

  - Providing administrative support to Partner, Senior Associate and Solicitors, including organization and scheduling: meetings; conference calls (multiple time zones); catering and travel arrangements - Monitoring all incoming and outgoing communications and preparing relevant correspondence for a high volume mailbox - Planning staff and group events; recording and allocating expenses and research as requested - Preparing; editing and formatting legal & confidential documents; letters; meeting & AGM minutes; reports and agreements; and preparing due diligence, meeting and presentation materials - Entering billing time and billing to client matters; audit requests and responses; dictaphone typing; archiving and various personal tasks as requested Show less



Lander & Rogers

• Australia
• Law Practice
• 500 - 600 Employee

• Personal Assistant/Legal Secretary, Property and Employment Law

  • Oct 2009 - Jan 2012

  - Providing administrative support to various levels of solicitors, including organization of schedules; booking meetings; conference calls; catering and travel- Billing client matters, including proofreading narrations and amending as necessary- Formatting documents, preparing letters; emails and various property related documents for sales and leases; proofreading and page turning of documents- Coordinating client based extranets projects and ensuring procedures followed for matter termination - Archiving; dictation typing; providing reception relief; ordering supplies and petty cash handling- Attending internal meetings and necessary training Show less

• Office Assistant

  • Aug 2009 - Oct 2009

  - Perform basic bookkeeping tasks, operate cash flow- Maintain office inventory and order supplies- Train individuals, assist with employees overflow work and attend courts and registries - Coordinate and monitor staff events; and reception coverage- Point of contact for office facilities, repairs and processes