Experience

Acquisition Professionals LLC

• United States
• Business Consulting and Services
• 1 - 100 Employee

• Senior Procurement Assistant/ Team Leader

  • Oct 2021 - Present

  Provide operation management: Arrange departmental and management meetings. Ensure deliverables and data calls are processed timely and routed for approval. Assign requisitions to Division Director or Branch Chief via PRISM routing system. Run reports via PRISM of unawarded and awarded actions. Review and process timecards for assigned for federal employees within ITAS. Review Timecard Error and Unapproved Timecard reports within ITAS. Maintain training classes for all government credit card holders (P-Card) and ensure information is uploaded into SharePoint. Process IAAs for award and closeout. Assist team members as need with various projects. Provide Ad hoc support to OAGS Divisions when necessary. Manage a team of Procurement Assistants on the contract. Train new and existing Procurement Assistants on FDA systems to include, but not limited to PRISM, ITAS, LMS, WorkSmarter, and EMS. Ensure coverage for these Divisions for the duration they are without administrative support. Keep COR abreast of leave and changes to Division support. Remain abreast of current Procurement Assistants workload, and reassigns shared duties as needed. Propose necessary changes to current administrative policies and programs to improve effectiveness and efficiency. Vet all submissions from Procurement Assistants for the COR monthly report. Make any necessary changes and/or additions to ensure all actions are accounted for and accurate. Ensuring the team has completed all data calls for FDA and AP Show less



Infini Source Consulting Solutions, INC (Contractor for Federal Drug Administrative)

• Team Leader,Procurement Assistant and Timekeeper

  • Apr 2015 - Present

  Provide operation management: Arrange departmental and management meetings. Ensure deliverables and data calls are processed timely and routed for approval. Review and disseminate incoming and outgoing mail to appropriate staff. Assign requisitions to Division Director or Branch Chief via PRISM routing system. Run reports via PRISM of unawarded and awarded actions. Review and process time cards for assigned federal employees. Run Timecard Error and Unapproved Timecard reports within ITAS. Maintain training classes for all government credit card holders (P-Card) and ensure information is uploaded into SharePoint. Maintain telework schedule for federal employees and government contractors. Assist team members as need with various projects. Manage a team of 5 Procurement Assistants. Train new and existing Procurement Assistants on FDA systems PRISM, ITAS, LMS, WorkSmarter, and EMS. Track and maintain accurate records of leave for Procurement Assistants. Ensure coverage for these Divisions for the duration they are without administrative support. Keep COR abreast of leave and changes to Division support. Remain abreast of current Procurement Assistants workload, and reassigns shared duties as needed. Propose necessary changes to current administrative policies and programs to improve effectiveness and efficiency. Compile, consolidate, and vet all submissions from Procurement Assistants for the COR monthly report. Make any necessary changes and/or additions to ensure all actions are accounted for and accurate. Provide Ad hoc support to OAGS Divisions when necessary. Provide administrative support to the Office Director when his Executive Assistant is on leave, manage requisition assignments for Divisions that are in the process of onboarding new administrative support and currently without a Procurement Assistant. Tracking supplies and maintain inventory for an 125 personnel. Ensuring the team has completed all data calls for FDA and ICS Show less



E3 Federal Solutions, LLC

• Administrative Specialist

  • Feb 2013 - Apr 2015

   Provide executive level support to GSA QMA Director. Maintained senior program director’s calendar set up meeting, interviews for the senior program director. Assist Directors, Contract Officers, and Contract Specialist with contract support including scanning paper contract files, moving files from the electronic scan folder in to the share drive. Serve as the liaison between the client and outside vendors. Pull EPLS records daily for all contracts for Automotive Division (QMAAA and QMAAB). Maintain/update master organizational chart for all of TMVCS for QM. Maintain/update QMA Organization Chart, Maintain/update telework schedules in ETAMS. Maintain updated COOP Plan, Maintain and updated telework/AWS calendar for QMA. Maintain and updated QMA Phone List, Sent all certified mail for QMA, Process all mail for QMA. Establishing and managing meeting logistics (including securing meeting rooms). Create w/all Executive correspondence packages, prepare, format, route. Maintain/update Metro fare cards/balances for travel; send monthly report to senior program director of card usage and balances. Establishing and managing teleconferences. Tracking and monitoring progress and other contracts support. Perform employee reference checks. Created follow-up actions, maintained Chief calendar, Leave calendar for QMAAB. Show less



Kenny Staffing

• United Kingdom
• Staffing and Recruiting
• 1 - 100 Employee

• Procurement Assistant ((Contractor for Broadcasting Board of Governors) (Temp)

  • Oct 2011 - May 2012

  Analyzed Momentum Requisition IQ’s were administrative changes, exercising an option, new call and delivery orders. Delivery and task order against IDIQ (Indefinite Delivery/Indefinite Quantity) contracts and BPA (Blanket Purchase Agreement). Made sure Momentum Requisition IQ is correct and input information from (IQ) into Momentum procurement system and FPDS (Federal Procurement Data System). Prepared files with documentation for review and signature for Contract Specialists. Ensure that all required supporting documents are uploaded into Momentum procurement system and emailed. Training on per-award simplified acquisition activities, such as assist with market research, publicize procurements thru GSA. Solicit and analyze quotes. Show less



Anadarko Industries LLC. (Contractor for the Air Force Office of Scientific Research)

• Grant Closeout Specialist

  • Dec 2008 - Mar 2011

  Reviewed Patent (DD 882), Federal Financial (SF 425) and Final Performance from University’s and Contractor’s reports. Made sure that the forms are filled out correctly and input information into BRAGS (Basic Research Automated Grants System) as received, disseminated to the appropriate staff. Also closed out expired Grants, made sure the file had all the final reports and calling the University or Contracting Company to made sure that they had expend and received all funds. Generated and reviewed monthly Delinquent Awardees Letters (DAL), reviewed letters, the attachments. Reviewed modification for distribution that has been awarded to University’s or Companies. Reviewed modifications that are administrative changes to the award, exercising an option, or any other contractual information before it is input in to the acquisition system (BRAGS and Live Link), followed up with an email with attached letters, modifications. Show less



STG International

• Israel
• Aviation & Aerospace
• 1 - 100 Employee

• Program Assistant ( Contractor for the Division of Immigration Health Service)

  • Aug 2004 - Dec 2008

  Provided operation management; arranged meetings, typing, faxing, FedEx and tracked progress of documents with use of a log and maintained efficient filing system. Made sure that deliverables was done on time and routed deliverables thru out the office for approval. Reviewed and disseminated incoming and outgoing mail to appropriate staff, tracked incoming invoices from various vendors for payment. Coordinated Procurement contracts for DIHS and processed purchase requests. Coordinated office supplies for the office and tracked credit card purchases for different sites. Filed and maintained reports to ensure up to date information. Coordinated logistics for domestic travel utilizing the GovTip system, as well as file travel vouchers in a timely manner. Reviewed applicant’s security paper work (SF-85P); also tracked process for security for clearance. Show less