Global Head Bid Management

• Jun 2023 - Present

Bid Manager

• May 2016 - May 2023

- Assemble a Bid Team with the relevant service, technical, business knowledge required to prepare the bid. - Define, schedule, and manage the proposal preparation process - Manages and co-ordinates the activities of the proposal team - Manage bids through the bid process – from Qualification through to Win/Loss Reviews; ensure bids are complaint, responsive and complete - Review complex, high-level multi-BU or strategic requests for proposals - Qualification of sales opportunities with core bid team(s) - Develop proposal plans, outlines and schedules - Run qualification and kick-off meetings - Follow up with BUs on progress of deliverable content - Review deliverables from solution experts according to EOH Bid Office best practices and re-write content where necessary - Assemble drafts and review for gaps, edit and re-write as required to ensure client focus - Complete a compliance and quality review throughout the process - Review and assure quality, effective design and layout, formatting and quality assurance of bid documents to company standards - Oversee and coach Bid Administrators and ensure work is done to the high standard of EOH - Co-ordinate the preparation of decision documentation for the approval processes. - Provide a regularly updated bid plan to reflect the milestone events and progress to date - Produce lessons learnt report after each major milestone in the bid cycle - Participation in continuous improvement process related to Bid Management. - Help develop proposals tools, templates and best practice - Responsible for proof reading and editing proposal to ensure that a compliant, responsive and persuasive bid is submitted - Ensure adherence to company Brand and Regulatory Compliance - Project management and all logistical aspects of the proposal - Help develop and rollout proposals workshops and training sessions where required - Identify risks and mitigate accordingly - Understand company business model Show less

Bid Administrator

• May 2016 - Dec 2017

-Support the bid team with production of bids from beginning to end -Prepare bid project plan -Undertake background research, document search and data collection -Ensure quality of all proposals and the look and feel as per tender specifications -Formatting, editing, QA -Booking time with executives to sign off tenders when required -Arrange all required statutory documents within defined tender deadlines -Supplier database registrations -Ensuring that we have updated documents on record -Support internal and external customers and manage their needs to ensure that customer satisfaction and business objectives are met Show less

Document Specialist

• Dec 2015 - Apr 2016

• Supply Chain: Creation of DN’s (Delivery Notes) for subcontractors to collect material from the warehouse • Site planning and allocation of work to subcontractors • Daily checks with subcontractors to monitor work been done • Weekly updates of the project schedule to record completed sites and outstanding sites • Processing of documents from subcontractors to ensure they are completed correctly • Weekly meetings with MTN to deliver subcontractor documentation for payment • Recording of minutes during meetings with subcontractors and the project management team Show less

Senior Bid Administrator

• Jul 2014 - Nov 2015

-Support the bid team with production of bids from beginning to end -Prepare bid project plan -Undertake background research, document search and data collection -Ensure quality of all proposals and the look and feel as per tender specifications -Formatting, editing, QA -Booking time off with executives to sign off tenders when required -Arrange all required statutory documents within defined tender deadlines -Address database registrations -Ensuring that we have updated documents on record -Support internal and external customers and manage their needs to ensure that customer satisfaction and business objectives are met Show less

Administrative Assistant

• Jun 2013 - Jun 2014

- Answering calls and managing queries; telephone, post and email - Promote a professional image of the company - Communicating with key stakeholders inside and outside the Company and ensure that they are dealt with in a professional manner - Preparation of company profiles for presentations/meetings - Assist office managers to manage workflow and office deadlines - Researching information as required when preparing quotations - Anticipating the needs of office managers and proactively obtaining additional information they may require - Raising purchase orders and arranging invoices for payment - Responsible for office stationary and equipment purchases - Scanning for relevant tenders - Booking and coordinating of domestic travel Show less

Marketing Assistant

• Feb 2011 - Apr 2013

- Switchboard - Preparation and submission of quotations - Filing - Data Capturing - Minute Taking - Travel Arrangements - Secretary - Fleet Management (Stan Fleet) - Scanning for relevant tenders - Collection and completion of all tender documents - Submission of tender documents - Couriering of documents both locally and internationally - Advertising - Drafting of internal and external memos - Drafting of media releases - Enforcing corporate social responsibility - Monitoring and managing the marketing budget - Event planning - Coordinating all donations made by the Company - Completion and submission of all supplier database registration forms - Sales support Show less