Experience

MGM Resorts Event Productions

• United States
• Entertainment Providers
• 1 - 100 Employee

• Event Operations Supervisor

  • Jun 2022 - Present



Lumen Technologies

• United States
• Telecommunications
• 700 & Above Employee

• Administrative Assistant

  • Feb 2021 - Jun 2022



MGM Resorts Event Productions

• United States
• Entertainment Providers
• 1 - 100 Employee

• Administrative Assistant/Operations Coordinator

  • May 2016 - Mar 2020

  • Support Executive Director of Operations and Director of Logistics with inbound phone calls, calendar management, and securing travel arrangements • Support Logistics, Assets and Floral team with daily functions • Prepare vendor commission and revenue splits reports for multiple vendor partners to maintain financial tracking and reporting • Provide audit assistance as required both internally and externally • Manage BPOs and invoices within Coupa billing system • Responsible for reconciling credit card expense reports monthly in Infor Expense Management • Review, research and resolve any discrepancies in invoicing directly with vendor partners, while communicating with Accounts Payable team to ensure transparency and accuracy of payment • Coordinate and schedule facility related maintenance and repairs • Manage incoming calls, and prioritize phone messages, emails and mail. Handle all calls and visitors with grace, sophistication and professionalism • Responsible for daily operations including order generation, help desk functions, mail pickup, delivery and shipping & receiving • Assist with pre-interview questionnaires, schedule interviews • Coordinate new employee onboarding • Assist with employee IT requests • Perform other job-related duties as requested Show less



Eaton Hall Architecture

• San Jose, CA

• Administrative Assistant

  • Aug 2014 - Nov 2015

  · Supported Owner and Vice President · Created invoices for billing multiple clients · Bookkeeping · Bill Payments/Consultant Payments · Used QuickBooks for writing checks, reconciling accounts, entering deposits, printing multiple reports · Assisted with management of office · Managed booking events for office team · Assisted in putting together RFP’s and RFQ’s for business use · Efficient in Excel, Outlook, Word, PowerPoint, Publisher, QuickBooks, Social Media · AR/AP · Created various projects using Adobe Illustrator, InDesign, and Photoshop · Correspondent/liaison with consultants and clients regarding accounting related items · Managed company calendar · Provided assistance with various office projects Show less



Bells & Whistles, LLC

• Los Gatos, CA

• Bookkeeper

  • Apr 2014 - Jul 2014

  · Supported president of real estate development company · Managed money transfers · Wrote and recorded checks to various vendors/customers · Managed property taxes for multiple company-owned homes · Tracked expenditures and income · Monitored both business and personal accounts · Reconciled and balanced accounts in QuickBooks for several companies and personal accounts · Updated daily book balances for four different companies and personal accounts · Managed bi-weekly payroll · Added and updated auto pays through business and personal bank accounts · Managed overhead expenses for multiple houses/business · Ran multiple reports through QuickBooks daily · Created invoices for amounts due to company · Set up new accounts, vendors, customers and classes in QuickBooks Show less



Cisco Systems

• San Jose, CA

• Lobby Ambassador (Receptionist)

  • Nov 2012 - Apr 2014

  • Supported multiple Program Managers by assisting with customer briefings • Ensured business matters of sensitivity were carried out with confidentiality and discretion • Worked and interacted daily with executives from Cisco as well as many other companies • Provided customer service to executives and customers from all over the world • Proxy and calendar scheduling for Telepresence rooms • Telepresence use and Virtual concierge • Assisted customers and employees with restaurant reservations, flight arrangements, directions and other business and personal requests • Responsible for answering multi-line phone system • Data Entry • Responsible for filing, copying and scanning documents in a timely and organized manner • Catering and attendee entry for executive customer briefings • Executed general administrative duties and daily priorities while serving as an office liaison Show less



Alta California Regional Center

• Sacramento, California Area

• Office Assistant III (Administrative Assistant)

  • Jun 2011 - Oct 2012

  · Supported Training Coordinator with new hire training, staff development training, and other employee programs · Managed and updated calendar daily · Typed and edited training documents · Assisted in coordinating multiple conferences · Provided excellent customer service to employees and the community · Received and directed calls · Created flyers for training purposes using Microsoft Publisher · Worked with Microsoft Publisher, Outlook, Word, Excel, PowerPoint, Articulate Studio, Articulate Storyline, Adobe Captivate, GoTo Meeting and WebEx · Data entry of detailed incident reports for those with developmental disabilities and children at risk Show less