One-Stop Operator for the Green Country Workforce System

• Jan 2023 - Present

Executive Assistant

• Apr 2019 - Jan 2023

Preparing reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Planning, scheduling, and booking internal and external meetings Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, and submissions, and distributing them as needed. Making travel arrangements for executives and staff. Opening, sorting, and distributing incoming faxes, emails, and other correspondence. Provide general administrative support. Creating product materials using Adobe Indesign and Photoshop. Updating and managing Sharepoint Wiki. Creating and developing internal and external policies and procedures. Tracking and reporting on Strategic Planning goals. Creating Product Marketing documents for Agent use. Associate CyberSecurity Training Program creation, implementation, and monitoring. Company program creation, implementation, and monitoring. Event planning - annual company trips, holiday parties, and other celebrations Show less

Compliance Manager and Equality Officer

• Feb 2013 - Jan 2019

• Maintained quality standards by establishing and enforcing organization’s policies and procedures through scheduled and unscheduled monitoring events where reports were created by collecting, analyzing, and summarizing information for the board and partner agencies.• Created and lead a statewide workgroup of compliance officers who researched federal and state regulations by reviewing regulatory guidance and other sources of information to create, implement, and revise policies and communicate those policies, procedures, and guidelines to all levels of staff and customers across the statewide system.• Monitored, audited and investigated the organization’s program activities through data collection and analysis to ensure compliance with state and federal regulations. • Developed and implemented written policies and procedures, including a tracking system for complaints, a limited English proficiency plan, and ensuring non-discrimination. • Served as the liaison with the state department for monitoring and program equality. • Coordinated the organization obligations under federal and state workforce equality standard. Show less

Project Coordinator/Admin Assistant

• Dec 2010 - Feb 2013

• Created and maintained Tulsa Area Workforce Development Board Document Calendar to inform board members and partners of meetings and state mandated documents scheduled for review, renewal or submission.• Composed and edited correspondence and memoranda from dictation and verbal direction; prepared, transcribed, composed, typed, edited and distributed agendas and minutes of multiple board, committee, council meetings that fell under the Oklahoma Open Meetings Act. • Managed tracking of meetings, documentation and correspondence via Microsoft based software and database programs.• Organized and planned off-site functions involving executive leaders of Tulsa’s public, private, non-profit and locally elected officials. • Event planning included securing of location, menu choices, travel arrangements and material preparation, i.e. correspondence, charts and slide presentations. • Handled the requisition of supplies adhering to a limited budget.• Maintained the Workforce Tulsa webpage with workforce related events and news. Show less