Director of Project Controls

• Aug 2022 - Present

Manager - Project Administration ● Document Control

• Oct 2012 - Aug 2022

Project Administration ManagerAs the Project Administration Manager I am responsible for the administrative staff. Interviewing and the evaluation of prospective employees. Training of the company’s administrative staff. Ensuring that administrative staff is working efficiently and meeting all project schedules. Evaluate administrative staff’s performance. Act as liaison between the field administrative staff and upper management. Also as the Project Administration Manager I am responsible for the implementation of new company policies, tracking and updating all forms and restructuring the workflow when needed within all departments. Provides administrative support to the Director of Project Management. Document Control ManagerAs the Document Control Manager I am responsible for maintaining all project records (electronic and hard copies). Ensuring that all documents are filed in appropriate location for each project. Receives, tracks, and monitors documents, maintains databases, and produces logs and other reports as required. Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Responds to changing technology environment and participates in decision making activities relating to customers' needs.Provides assistance to users in capturing and locating electronic information. Expedites review, signature approval, and release of internally produced documents. Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents. Manages scheduled destruction of archived documents according to company guidelines and provides assistance with document retrieval. Show less

Lead Assistant Project Management

• Feb 2010 - Oct 2012

Provided administrative support to the Director of Project Management and supported the Office Manager with all Administrative Team Members while maintaining all Senior Assistant Project Management duties.

Senior Assistant Project Management

• Jul 2007 - Feb 2010

Provided support to a specific project team on multiple Industrial/Automotive, Commercial and Institutional construction projects.Placed outgoing calls, answer incoming calls, forward calls to individuals, transfer calls to voice mail, relay specific messages when required. Distributed incoming and outgoing mail and faxes including USPS, UPS and FedEx. Maintained the project’s office supplies and equipment (place service calls, file paper and toner for all machines). Maintained a safe and clean area by complying with procedures, rules and regulations. Established computer job files, templates and shell documents. Established and maintained onsite filing system. Uploaded and maintained e-builder documentation requirements. Assisted in the maintenance of project record documents. Assisted in the assembly, distribution and filing of all required project documents (i.e. RFI’s, Submittals, Close Out, etc.) as assigned by the project team. Final typing, proof reading, filing and distribution of meeting minutes, correspondence, weekly reports and monthly reports. Processing and logging of Subcontracts, Change Orders and Purchase Orders to subcontractors and suppliers. Final assembly of close out manuals and documents. Log and distribute insurance certificates. Prepare, tabulate and provide valuation of time and material tickets based on information provided by Project Superintendent. Assisted in the production and distribution of monthly reports. Assisted in the assembly Record and file jobsite Safety records (Pre Task Plans, Orientation, Must Cards, etc.). Assisted in monitoring project closeout requirements and status. Assisted project management and superintendent as required. Arranged and set up project meetings as required. Show less

Administrative Assistant

• Nov 1999 - Jul 2007

Provided administrative support to the field office’s project management and supervisory staff.Distributed the daily, weekly, and monthly project reports and utilize prompt delivery services for the distribution of hard copy data. Updated the project’s electronic data site and maintain the project’s office supplies and equipment. Served as the field office receptionist, welcome visitors and screens solicitors.