Experience

Timberlane Regional School District

• United States
• Primary and Secondary Education
• 1 - 100 Employee

• Payroll Coordinator

  • Apr 2021 - Present



City of Westford School Department

• Westford MA

• Payroll Specialist

  • Feb 2016 - Apr 2021

  • Processing bi-weekly payrolls for teachers, paraprofessionals, clerical workers and other school personnel according to their contracts. • Preparing close outs each payroll examples: leaves of absence (that have no time left) and retirements occurring during that pay period. • Collecting, proofing, preparing and entering time sheets into the template for the payroll system. • Cross checking, the time sheet of the employees against Munis system. • Tracking and verifying sick and vacation time for all employees, to the schools attendance. • Completing the payroll by sorting the reports, checks. Sending them to the appropriate location • Answering employee's questions via phone, email and in person. Show less



City of Somerville

• United States
• Government Administration
• 300 - 400 Employee

• Payroll Administrator

  • Sep 2015 - Feb 2016

  • Processing weekly and bi-weekly payrolls for teachers, paraprofessionals, clerical workers and other school personnel according to their contracts and pay cycles of 21, 26, 42 or 52 weeks. • Preparing close outs each payroll examples: leaves of absence (that have no time left) and retirements occurring during that pay period. • Preparing payroll paperwork for new hires or transfers • Collecting, proofing, preparing and entering time sheets into the template for the payroll system. • Cross checking, the template of the payroll against Harpers output with the salary employees • Tracking and verifying sick and vacation time for all employees, to the schools attendance. • Answering employee's questions via phone, email and in person. • Entering new employees into the system, verifying all paperwork prior to entry. • Training on Mass Teachers Retirement System • Completing the payroll by sorting the reports, checks. Sending them to the appropriate location • Completing tasks in ongoing projects for transition to Munis within the year. Show less



Proforma InMotion

• United States
• Advertising Services
• 1 - 100 Employee

• Director of Finance and Administration

  • Apr 2015 - Aug 2015

  Finance • Billing • Account receivable and accounts payable • Managing the cash flow, balance sheets, checking accounts • Managing accounting staff and CPA • Administration • Payroll • Employee benefits and reviews • Hiring and training of new employees • Termination of employees • Vendor Invoice, prepayment and Letter of guarantee • Credit applications • Emailing of invoices to clients • Collections • Account reconciliation Human Resources • Employee Relations • Recruiting, interview and managing candidates to fulfill the needs of the company • Initiating and managing the hiring process, offer letters, new employee training • Benefit administration, enrollments, managing and overseeing open enrollments • Development and management of employee database, tracking employee human resources activity and personnel information such as licensing, safety compliance, and performance review. • Develop human resource procedures, training department managers in human resource procedures, administrative management of company human resource handbook • Work closely with management to resolve employee issues and coordinate management actions and resolutions • Maintaining departments staffed with highly skilled people • Establishing database of potential candidates Show less



Electronic Environment Corporation

• marlborough, ma

• HR/Payroll

  • Aug 2013 - Apr 2015

  Create, maintain and update all employee personnel, payroll and termination files in compliance with all state and federal laws • Track all employee eligibility for benefits based on employee status, date of hire and open enrollment • Assist in all aspects of daily department management • Responds to inquiries regarding policies, procedures, and programs • Assist in the production, updating and maintaining of employee handbook • Assist Operations and Training staff with employee communication including FLMA, Workers Comp. and incident tracking • Assist in planning of Company events and holidays schedule • Respond to employment verification • Conduct, analyze and assess data on various reports • Attend seminars that will be useful for H.R. and the company • Engage in highly classified and secure information including drug test results, social security information and all other personal information as required • Review, approve, and post bi-weekly time print the bi-weekly time cards and time card reports • Process and verify bi-weekly payroll in ADP PayForce for multiple states • Confirm, monitor and process special deductions and adjustments. • Review employee payments for taxable/non-taxable items and process accordingly. • Calculate and prepare final pay checks when required. • Maintain employee payroll files • Conduct new-hire orientation as needed • Prepare and distribute bi-weekly payroll reports. • Assist in month end/year-end closing and audits • Answer employee requests and inquires in a timely manner Show less



Catholic Medical Center

• manchester, nh

• Payroll Specialist/Accounts Payable

  • May 2013 - Aug 2013

  • Processing weekly timesheets, printing time cards, processing wellness reimbursements, processing employee sales, running various reports after payroll runs. • Separating and stuffing checks, handing out checks for different shifts, mailing checks that need to be mailed for that week • Doing patient refunds and insurance refunds and other various projects as assigned. • Processing weekly timesheets, printing time cards, processing wellness reimbursements, processing employee sales, running various reports after payroll runs. • Separating and stuffing checks, handing out checks for different shifts, mailing checks that need to be mailed for that week • Doing patient refunds and insurance refunds and other various projects as assigned.



Parexel

• United States
• Pharmaceutical Manufacturing
• 700 & Above Employee

• Payroll Specialist

  • Jan 2013 - Apr 2013

  * Doing unemployment claims * Setting up new hires * Doing manual checks * Preparing terminations * Doing and preparing Leave of Absence (for multi states including CA) * Printing and calculation of time cards. * Preparing and entering time into ADP for processing * Answering payroll emails on a daily basis, as well as helping employees with their online access and usage of the online payroll access system. * all of this was done in a multi state payroll setting (this company served 48 states) Show less



Merrimack Mortgage, Manchester, NH

• Manchester, NH

• Accounting Clerk

  • Nov 2012 - Jan 2013

  * Posting journal entries(of sales) * General office work * Filling * Scanning * Mailings to Clients * Posting journal entries(of sales) * General office work * Filling * Scanning * Mailings to Clients



Non Profit Capital Management

• Woburn, MA

• Payroll Clerk/Accounts Payable

  • Sep 2011 - Feb 2012

   Maintained payroll information by collecting and calculating and entering data for 6 companies prepared and processed weekly and bi-weekly payroll via Paylocity and Payright software.  Handled the administration of the electronic time keeping system as well as manual system. Set up each employee, on the electronic time system.  Updated payroll records by entering changes in tax exemptions, insurance coverage, direct deposits, job titles, and department/ locations changes.  Prepare the necessary payroll reports, preprocess reports, labor reports, department report, deductions report, and assorted other employee reports.  Resolved payroll discrepancies by collecting and analyzing information.  Maintains employee confidence and protects payroll operations by keeping information confidential.  Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to policy including compliance with federal/state/local regulations.  Track and record all employee insurance information including new hires, terminations, status changes or changes in other personal information as they relate to insurance coverage’s.  Facilitate the process of vendor accounts to be paid.  Organize and review incoming invoices for accuracy from the several companies that we served  Post invoices to the ledger and review payable accounts to ensure that information is properly recorded and the records contain appropriate authorization for payment.  Maintain proper back up files to maintain for research and reference  Monitor accounts to ensure that the payments are up to date and not duplicated.  Run weekly checks (per clients direction), keep backup, sign checks and mail payment Show less



Winbrook

• United States
• Advertising Services
• 1 - 100 Employee

• Accounts Payables/Special Projects

  • Jul 2010 - Feb 2011

   Billing of all invoices and services, weekly checks run, contact with vendors, helping the company with credit holds.  Customer month end process, preparing the customer month end packages and sending them to the account managers.  Special Projects as assigned. (i.e.: summary/cost lines, order types, keeping up the customer log, etc.)  Billing of all invoices and services, weekly checks run, contact with vendors, helping the company with credit holds.  Customer month end process, preparing the customer month end packages and sending them to the account managers.  Special Projects as assigned. (i.e.: summary/cost lines, order types, keeping up the customer log, etc.)



Group 1 Automotive

• United States
• Motor Vehicle Manufacturing
• 700 & Above Employee

• Treasuray Clerk

  • Feb 2009 - Jul 2010

   Banking for 10 stores on a daily basis. Consists of pulling the daily banker coding and posting.  Balancing credit card reconciliations on a daily basis. Consists of posting matching up with the banker and the 5/3 reconciliation provided by the store machine.  Balancing fun dings on a daily basis  Balancing 10 bank accounts operating and disbursements on daily basis  Banking for 10 stores on a daily basis. Consists of pulling the daily banker coding and posting.  Balancing credit card reconciliations on a daily basis. Consists of posting matching up with the banker and the 5/3 reconciliation provided by the store machine.  Balancing fun dings on a daily basis  Balancing 10 bank accounts operating and disbursements on daily basis



Babies R Us

• Retail
• 700 & Above Employee

• Human Resources

  • Oct 2008 - May 2009

  Department of Labor Compliance-making sure that all of our policies and procedures are in compliance with the Department of Labor and followed if not I have to make sure that the proper training is done to assure that they are followed or the individual is counseled on there wrong doing. Training-making sure that all associates in the store are properly trained in all areas that they would like to be trained and that all LMS training has been complete along with orientation Interviewing- conducting all group interviews as well as the first individual interview Recruiting -- going out to the local job fairs, unemployment office, social security office, mall, and other events as scheduled to meet potential candies. Record keeping - for all active associates making sure that all information is up to date and accurate Counseling-helping associates with any work or non work related issues as needed to enhance job performance. Team building-putting together teams for things like safety team, employee fun committee, holiday party committee, etc. and other things as needed to help with associates. Show less



Hybricon Corporation

• Ayer, MA

• Accounts Payable/Receivable Manager

  • Feb 2003 - Nov 2008

  PAYABLES- voucher service invoices, run the ERS program for material, cut checks, 1099'S, prepare a 13 week financial out look, have contact with vendors, take care of all loans & leases, cell phones, tax exempt certificates (St-12, St-1, W-9), utilize, balancing checking account, closing of month end/year end with balancing of all accounts associated with AP on the general ledger. RECEIVABLES- take care of customer credit checks and setting limits, collections, invoicing, problem solving, credit references, closing of month end/year end with balancing of all accounts associated with AR on the general ledger. GENERAL ACCOUNTING - sales and use tax, make the federal & state tax deposits, journal entries, prepare some financial reports and cash flow analysis weekly and balance some general ledger accounts monthly (i.e.: 401k, united way, etc.) . PAYROLL/ACCOUNTS RECEIVABLE Show less



New England Ventilation Co., Inc

• Tewksbury, MA

• Payroll Specialist/Accounts Receivables

  • Feb 2001 - Mar 2002

  PAYROLL- for 500+ union employees in multi locations RECEIVABLES- collection, balancing checking account, invoicing, collection, credit references, insurance certificates, and tax exempt certificates. PAYROLL- for 500+ union employees in multi locations RECEIVABLES- collection, balancing checking account, invoicing, collection, credit references, insurance certificates, and tax exempt certificates.



Holiday Inn

• Audit Manager

  • Jun 1999 - Aug 2000

  Responsible for backing up the accounting system (LANMARK), balancing the days credit cards, settling / balancing the restaurants accounting system daily (SQUIRREL), data entry, customer service, front desk duties (check in and outs, etc.), preparing all accounting reports, creating daily-monthly-quarterly financial reports, detailed auditing for error correction, as well as assorted managerial duties. Responsible for backing up the accounting system (LANMARK), balancing the days credit cards, settling / balancing the restaurants accounting system daily (SQUIRREL), data entry, customer service, front desk duties (check in and outs, etc.), preparing all accounting reports, creating daily-monthly-quarterly financial reports, detailed auditing for error correction, as well as assorted managerial duties.



Fleet Bank

• Banking
• 1 - 100 Employee

• Head Teller

  • May 1997 - Jan 2000

  handling all branch cash with limits, custodian of travelers checks, money orders, cashiers checks, and ATM's., managed new hires as well as trained, generated reports & memos, identifying and resolution of teller differences, quarterly auditing of tellers and ATM's, ordering of branch money, customer service, and other general teller duties as needed. handling all branch cash with limits, custodian of travelers checks, money orders, cashiers checks, and ATM's., managed new hires as well as trained, generated reports & memos, identifying and resolution of teller differences, quarterly auditing of tellers and ATM's, ordering of branch money, customer service, and other general teller duties as needed.