Experience

SAIGON PAPER CORPORATION| Representative Office

• Vietnam
• Paper and Forest Product Manufacturing
• 1 - 100 Employee

• ASSISTANT TO SGM OF SALES, MARKETING AND PROMOTION UNIT

  • Feb 2020 - Present

  • Supporting SGM to track/follow up and update the progress of the work of each section (Sales team, Sales Operation, Performance Management, and Planning, DMS, and MKT) • Discussing and consulting for SGM on specific issues • Examining, drafting, and negotiating contracts for MT customers • Supporting SGM in communication with internal departments and customers by English and Vietnamese • Joining the meeting with SGM, take note of the key points and make a meeting… Show more • Supporting SGM to track/follow up and update the progress of the work of each section (Sales team, Sales Operation, Performance Management, and Planning, DMS, and MKT) • Discussing and consulting for SGM on specific issues • Examining, drafting, and negotiating contracts for MT customers • Supporting SGM in communication with internal departments and customers by English and Vietnamese • Joining the meeting with SGM, take note of the key points and make a meeting minute. • Deploying instruction from SGM to sections and feedback the status to SGM • Tracking and make a working report to SGM on a Daily, weekly, monthly • Support sections on the projects as a requirement • Translate documents: contracts, email, others, and meetings. • Compose and inform Announcement/notice/official email... • Check and submit documents from all sections to SGM • Preparing all needed documents, booking a meeting room... • Other tasks from SGM Show less • Supporting SGM to track/follow up and update the progress of the work of each section (Sales team, Sales Operation, Performance Management, and Planning, DMS, and MKT) • Discussing and consulting for SGM on specific issues • Examining, drafting, and negotiating contracts for MT customers • Supporting SGM in communication with internal departments and customers by English and Vietnamese • Joining the meeting with SGM, take note of the key points and make a meeting… Show more • Supporting SGM to track/follow up and update the progress of the work of each section (Sales team, Sales Operation, Performance Management, and Planning, DMS, and MKT) • Discussing and consulting for SGM on specific issues • Examining, drafting, and negotiating contracts for MT customers • Supporting SGM in communication with internal departments and customers by English and Vietnamese • Joining the meeting with SGM, take note of the key points and make a meeting minute. • Deploying instruction from SGM to sections and feedback the status to SGM • Tracking and make a working report to SGM on a Daily, weekly, monthly • Support sections on the projects as a requirement • Translate documents: contracts, email, others, and meetings. • Compose and inform Announcement/notice/official email... • Check and submit documents from all sections to SGM • Preparing all needed documents, booking a meeting room... • Other tasks from SGM Show less



Hyphens Pharma International Ltd.

• Singapore
• Pharmaceutical Manufacturing
• 100 - 200 Employee

• Executive Administrative Assistant

  • Aug 2016 - Feb 2020

   Office Management • Office moving (July – Nov 2017) • Searching for offices for rent • Working with construction contractor: construction drawings, layout, contracts • Working with shipping and packaging units • Rearrangement of departments, decorations • Creating a nice clean office. • Planning, assigning jobs, and inspecting and supervising the work of cleaners, IT outsourced, maintenance unit… • Manage rental contracts with the supply unit • Manage office… Show more  Office Management • Office moving (July – Nov 2017) • Searching for offices for rent • Working with construction contractor: construction drawings, layout, contracts • Working with shipping and packaging units • Rearrangement of departments, decorations • Creating a nice clean office. • Planning, assigning jobs, and inspecting and supervising the work of cleaners, IT outsourced, maintenance unit… • Manage rental contracts with the supply unit • Manage office equipment and other facilities (Telephones & LCD projectors, computers, laptops, printers...) and record for office asset annual reports. • Manage the maintenance and repair of electrical equipment, water, air conditioning ... in the office • Implementation of fire prevention and fighting: organizing training sessions for staff (with post training certificate), fully equipped with necessary equipment. • Handle cleaning service, printing service fee, stationery, food & beverage, office supplies, name card, parking card and small items • Implement, review and follow up the procedures for paying administrative costs, ensure compliance with the regulations and the approved budget. Making reports monthly for Operation Manager • Coordination between Supplier, Partner, Department, Line Manager, handle with the issue in own field • Working with the lessor to ensure the maintenance and improvement  Events/Meeting Planner • In charge of internal events: Year-end party, staff birthday, Hyphens day, workshop, annual meeting, incentive trip (travel abroad) … • Welcome and take care foreign guests to visit the office or join the workshops in Vietnam • Organize annual health check-ups for staff. • Other activities which cheer up staffs  HR supporting • Control annual leave. • Consult, record and work with insurance agents to resolve the payments for staff on time.  Assist Regional Director and Operations Manager • Booking air-ticket, hotel and prepare logistics for business trips.  Other tasks as required Show less  Office Management • Office moving (July – Nov 2017) • Searching for offices for rent • Working with construction contractor: construction drawings, layout, contracts • Working with shipping and packaging units • Rearrangement of departments, decorations • Creating a nice clean office. • Planning, assigning jobs, and inspecting and supervising the work of cleaners, IT outsourced, maintenance unit… • Manage rental contracts with the supply unit • Manage office… Show more  Office Management • Office moving (July – Nov 2017) • Searching for offices for rent • Working with construction contractor: construction drawings, layout, contracts • Working with shipping and packaging units • Rearrangement of departments, decorations • Creating a nice clean office. • Planning, assigning jobs, and inspecting and supervising the work of cleaners, IT outsourced, maintenance unit… • Manage rental contracts with the supply unit • Manage office equipment and other facilities (Telephones & LCD projectors, computers, laptops, printers...) and record for office asset annual reports. • Manage the maintenance and repair of electrical equipment, water, air conditioning ... in the office • Implementation of fire prevention and fighting: organizing training sessions for staff (with post training certificate), fully equipped with necessary equipment. • Handle cleaning service, printing service fee, stationery, food & beverage, office supplies, name card, parking card and small items • Implement, review and follow up the procedures for paying administrative costs, ensure compliance with the regulations and the approved budget. Making reports monthly for Operation Manager • Coordination between Supplier, Partner, Department, Line Manager, handle with the issue in own field • Working with the lessor to ensure the maintenance and improvement  Events/Meeting Planner • In charge of internal events: Year-end party, staff birthday, Hyphens day, workshop, annual meeting, incentive trip (travel abroad) … • Welcome and take care foreign guests to visit the office or join the workshops in Vietnam • Organize annual health check-ups for staff. • Other activities which cheer up staffs  HR supporting • Control annual leave. • Consult, record and work with insurance agents to resolve the payments for staff on time.  Assist Regional Director and Operations Manager • Booking air-ticket, hotel and prepare logistics for business trips.  Other tasks as required Show less



Johnson & Johnson

• United States
• Hospitals and Health Care
• 700 & Above Employee

• Administrative Staff

  • Jul 2015 - Aug 2016

  • Office management: stationery, food & beverage, office supplies, photocopy/fax/scan machine, office maintenance, name card, taxi card, parking card, letterheads, outgoing and incoming mails • Book air-ticket, book hotel and prepare logistics for a business trip of HR Local director, HR operation manager, Lead of Sales operation and team IT, Procurement. Book meeting room • Prepare logistics for company events, meeting • Follow up payments monthly and make reports monthly for Office… Show more • Office management: stationery, food & beverage, office supplies, photocopy/fax/scan machine, office maintenance, name card, taxi card, parking card, letterheads, outgoing and incoming mails • Book air-ticket, book hotel and prepare logistics for a business trip of HR Local director, HR operation manager, Lead of Sales operation and team IT, Procurement. Book meeting room • Prepare logistics for company events, meeting • Follow up payments monthly and make reports monthly for Office Manager. • Doing Purchase Request for Office. • Back-up receptionist if any • Other tasks as req Show less • Office management: stationery, food & beverage, office supplies, photocopy/fax/scan machine, office maintenance, name card, taxi card, parking card, letterheads, outgoing and incoming mails • Book air-ticket, book hotel and prepare logistics for a business trip of HR Local director, HR operation manager, Lead of Sales operation and team IT, Procurement. Book meeting room • Prepare logistics for company events, meeting • Follow up payments monthly and make reports monthly for Office… Show more • Office management: stationery, food & beverage, office supplies, photocopy/fax/scan machine, office maintenance, name card, taxi card, parking card, letterheads, outgoing and incoming mails • Book air-ticket, book hotel and prepare logistics for a business trip of HR Local director, HR operation manager, Lead of Sales operation and team IT, Procurement. Book meeting room • Prepare logistics for company events, meeting • Follow up payments monthly and make reports monthly for Office Manager. • Doing Purchase Request for Office. • Back-up receptionist if any • Other tasks as req Show less