Experience

BSC Management

• United States
• Non-profit Organization Management
• 1 - 100 Employee

• Executive Assistant

  • Feb 2021 - Present

  Executive Assistant to the President of medical society management firm, administrating physician-founded educational societies, including SAGES, the Society of American Gastrointestinal and Endoscopic Surgeons.  Daily support provided to the President/ Executive Director of the organization including calendar management, travel arrangement, expense reconciliation, event planning, time-management & research.  Liaison to Board of Governors, providing support for meeting scheduling, document creation & distribution, travel arrangements and other items as directed.  Management of semi-annual in-person & virtual committee meetings for 50+ committees, including roster creation and up-keep. meeting scheduling and member nomination tracking.  Creation of web assets using WordPress across multiple medical societies, including creation, result tracking and reporting on Gravity Form surveys sent to society members.  Virtual meeting planning and arrangement of global physician gatherings using Zoom, MS Teams and other meeting management software.  Management and member updates of Access database of 100.000+ members across societies.  Event planning for in-person conferences of upwards of 100,000 attendees across the US & Canada.  Database management, including updating, new member creation, and management of former members.  Special projects including cohort research, file migration and social media posts as needed. Show less



First5 LA

• United States
• Real Estate

• Executive Assistant/ Division Coordinator

  • Feb 2020 - Nov 2020

  Executive Assistant/ Division Coordinator for a publicly/ privately funded non-profit organization focused on the educational & social development of children ages 0-5 in the greater Los Angeles area. Daily support of the Vice President of the Integration & Learning Division, as well as 10 additional staff members. Demonstrated effective planning, prioritization, time management, follow-up and organizational skills for all tasks. Prepared reports, correspondence, presentations and attended meetings as requested/appropriate. Managed organization-wide events; inter-office communications solutions; office supply acquisition; and extensive travel arrangements for all team members Developed/prepared training materials; managed department-wide cross-training programs; collaborated with departmental contacts including human resources, the executive leadership team, and the Board of Commissioners Participated in maintaining finances within tight budget constraints, drafting reports, and spreadsheets to manage information and financial data to analyze and measure performance. Facilitated public informational meetings and monthly progress meetings to maintain open communication channels with stakeholders. Show less



Spark No. 9 LLC

• Lead, Strategic Marketing Analysis & Advertising/ Operations

  • Sep 2015 - Apr 2018

  Data Analyst/ Project Manager for a boutique marketing, branding, product launching firm based in New York & Los Angeles. Clients include multinational media organizations, education technology firms, government agencies, publishing houses (physical & digital) and retail products. Create daily, weekly, monthly project dashboards to provide overall focus to creative, analytics and sales teams. Develop, deploy and manage online marketing campaigns. (Facebook, Instagram, LinkedIn, YouTube, Twitter, AdWords, Snapchat) Drive projects to completion under budget, surpassing agreed upon ROI, user engagement, and delivering inexpensive CPM/ CPC. Direct company-wide project management procedures, increasing turnaround time for client presentations, as well as formalizing systems. Conduct market research and educate the organization about customer requirements, habits, and trends Overhaul digital asset management protocols, facilitating ease of use for contract employees. Supervises staff members encouraging a positive learning environment to facilitate company growth and innovation. Engages regularly with clients and partners to ensure projects proceed successfully, addressing concerns before they become problems Approaches analytics using hypothesis-driven methods to gain insights from disparate sources, and recognizing patterns. Show less



Scholastic

• United States
• Book and Periodical Publishing
• 700 & Above Employee

• Executive Assistant to the EVP Chief Financial Officer and Chief Administrative Officer

  • Aug 2005 - Aug 2015

  C-Level Executive Assistant and special projects manager to the EVP: CFO/CAO of a worldwide children’s book publisher. Previously served as Executive Assistant to five Senior Vice Presidents in the Corporate Finance, Corporate Strategy, Business Development, Investor Relations and Treasury groups. Daily touch points with SVPs of Accounting, Business Development, Corporate Finance, Corporate Strategy, Human Resources, Investor Relations, Manufacturing, Supply Chain, Technology Services and Treasury on behalf of the EVP: CFO/CAO. Analyzed data for potential partnerships, acquisitions and divestitures. Reports detailed business opportunities to the CFO & SVP. Curated electronic/physical data rooms for due diligence purposes, providing accurate and timely information to key external stakeholders for audit purposes related to ongoing acquisitions or divestitures. Researched and presented projects for potential partnerships/acquisitions. Prepared concise, annotated Quarterly Financial Report for the Board of Directors. Created high-level company status reports and weekly sales reports. Distributed to executives and the Board of Directors. Key team member in yearly corporate wide strategic planning process, in conjunction with yearly budgeting process. Key team member in investor relations, including investor outreach and research. Coordinated quarterly analyst calls as well as individual analyst meetings. Arranged significant travel for executive level employees, including yearly division-wide retreat. Extensive presentation design and development using Microsoft PowerPoint. Coordinates large meetings between high-level executives, managing multiple calendars in Microsoft Outlook Modeling for corporate strategic plan using Microsoft Excel. Show less



The Female Health Company

• United Kingdom
• Medical Equipment Manufacturing
• 1 - 100 Employee

• Executive Assistant/ Systems Coordinator

  • Aug 1999 - Aug 2005

  Computer system management, office management, and various accounting and administrative duties for a publicly traded health care company. Served as special assistant to the COO, CFO, and the VP of Sales. Executed computer service (software and hardware) on a Windows based network. Designed and managed corporate website. Handled daily accounting activities including cash receipts, AP vouchering, AR tracking and Collections. Coordinated investor and public relations on behalf of CEO and President. Consistently controlled capital expenditures, saving $35,000 annually by the reuse of supplies and requesting vendor bidding for hardware purchases as well as elimination of unnecessary service contracts. Familiar with SEC documentation and submission procedures, including Sarbanes Oxley procedures. Show less