Experience

AJ Baker & Sons Pty Ltd

• Australia
• Industrial Machinery Manufacturing
• 1 - 100 Employee

• Compliance Coordinator HSEQ

  • May 2023 - Present



Skillz (Electrical)

• Narangba, Queensland, Australia

• Co Owner

  • Oct 2014 - Present

  • Set up of Business: - Registration of Business, Opening of banking account etc • Procurement of Office Supplies and Uniforms • Creating Quotes and Invoices • Liaise with customers with regards to installation and repairs • Order Equipment • Tracking incoming and outgoing payments • Reconciliation of accounts • Record and monitor vehicle service and maintenance • Set up of Business: - Registration of Business, Opening of banking account etc • Procurement of Office Supplies and Uniforms • Creating Quotes and Invoices • Liaise with customers with regards to installation and repairs • Order Equipment • Tracking incoming and outgoing payments • Reconciliation of accounts • Record and monitor vehicle service and maintenance



Australian Water Quality Centre

• Australia
• Utilities
• 1 - 100 Employee

• Business Support Officer (casual)

  • Feb 2023 - May 2023



CPB Contractors

• Australia
• Construction
• 700 & Above Employee

• Administration Assistant

  • Nov 2022 - Feb 2023

  Office management Office management



Pacific National

• Australia
• Transportation, Logistics, Supply Chain and Storage
• 700 & Above Employee

• Administrative Officer

  • Jun 2022 - Nov 2022

  • General Administration • Contractor Compliance in AVETTA (crediting inductions) • Contractor Isolation Inductions • Credit card & expenses reconciliations in Concur • Accommodation booking and confirmation for Train Crews and Management • PPE orders • Ordering of stationery and general office supplies • Raising purchase orders in SAP • Entering Safety actions & Monthly requirements into SHED • Issue of access cards o Update LMS with Employee photos and activate cards Show less



CPB Contractors

• Australia
• Construction
• 700 & Above Employee

• SHEQ Administrator

  • Jul 2021 - Jun 2022

  • General Administration• Travel across the Project training Safety Team in using Damstra• Assist and guide Sub Contractors with registration and use of Damstra via Teams video meeting• Liaise with Contracts Team, Project Manager and Construction Manager regarding onboarding of Sub Contractor via Damstra and required pr-requisites.• Roll out of Damstra across the Project: • Set up all employees in Damstrao Maintain prerequisites (licenses, etc.)o Create user accounts in Damstra for Project Safety Teamo Update all Sub contractor profiles to ensure workers has access to siteo Assist all Sub Contractors with Damstra registration and on boardingo Assist and rollout of Safety Essential training modules on Velpico Generate skills matric reports to ensure employee compliance• Set up all employees in JMS (Journey Management System)o Monitor for personal updateso Produce weekly reports on weekly travel• Set up all new starters in Synergy (Enablon)o Monitor Inspection entries to ensure correct categories usedo Monitor and produce report on overdue actionso Assist and close open actions in Synergy• Scan and process all documentation (whole project) and upload to Teambinder as archive• Covid Preparations o Request QR codes for Government and inhouse IT for successful contact tracingo Print and supply signage across the project• Assist Safety Manager with end of month data• Action and maintain HSE email box• Data preparation for Power BI• Purchase of all Safety related equipment and supplies• Record and track PPE usage across the project Show less

• Snr Site Administrator

  • Feb 2021 - Jul 2021

  • Meet and greet visitors and new employees• Set up workstations with IT equipment• Basic training on how to use systems and where to find documents• Meeting room bookings• Catering• Manage cleaners• Purchases: - Stationery orders on house system with WINC• Raise Requisitions and Purchase orders for all other site purchases• Assist Safety team with administration duties• Delivery reception and distribution• Asset management – Tracking pool vehicles and Tool of Trades• Schedule Servicing and repairs• Update Pool and ToT records• Chase payment on repairs Show less



MOTYL Group

• Australia
• Construction
• 1 - 100 Employee

• Office Administrator

  • Jun 2020 - Feb 2021

  • Meet and greet visitors • Office Management: - stationery & kitchen supply ordering/purchases • Booking vehicles for servicing • Minute taking and preparation for next meeting • Completing new employee contracts and packs • License applications • Police Clearance applications • Creating employee cards in MYOB • Record AL/SL/UL in leave calendar • Record staff expenses in MYOB and upload payments to Bank • Workcover submissions • Expense claims processing • Assist in payroll duties • Accounts Receivable: create client invoices and following up on payment • Accounts Payable: Processing, recording and job costing of invoices in MYOB • Reconciliation to supplier statement • Upload of payments to the bank • Sending remittance advice to suppliers • Invoice and Purchase order reconciliation in BaseNine and Nexvia • Bank reconciliation including credit card reconciliation • Payroll tax preparation • Superannuation payment preparation • General Office and Adhoc duties Show less



Resile Pty Ltd

• Australia
• Medical Practices
• 1 - 100 Employee

• Client Liason Officer & Finance Co ordinator

  • Feb 2018 - Mar 2019

  • Filing, scanning, categorizing of inbox emails • Accounts Receivable o Bank reconciliations in XERO and attaching copies of remittances or email notifications o Obtaining and updating Purchase orders in Salesforce ready to be used by medicals team o Reconciling of debit card in Xero and attaching receipts where possible o Creation of invoices in Salesforce o Integration of invoices from Salesforce to XERO o Checking, amending invoices in Draft (XERO) and proving of invoice on a weekly basis for email to customers o Uploading invoices to various online portals o Email Customer statements o Processing telephonic credit card payments o Debt Collection o Create and update client records in Salesforce and Xero • Accounts Payable o Reconciliation to Statement o Printing statements in XERO for reconciliation with supplier statement and outstanding invoices o Entering of expense invoice o Scanning to Receipt bank, checking and approving of invoices o Reconciliation of bank statement and emailing out remittances to suppliers • General office duties o Faxing, filing emailing, inbox categorising, answering and directing of incoming calls to responsible teams • Appointment booking for Pre-employment and CMWHS Medicals o Forward relevant legislative required paperwork to applicant and medical centres • Liaising with applicants and referrer via phone, email and text • Following up on medical results • Preparation on Sec 4 documentation for site work • Obtaining medical records from various medical providers as well as Health Surveillance Unit • Complete client referral within strict KPI’s • Check, approve and process invoice as expense in Salesforce • Complete billing opportunity and finalise job • Taking credit card payment over the phone Show less



Thiess

• Mining
• 700 & Above Employee

• Health &Safety Data Administrator

  • Mar 2016 - Sep 2017

  • Transfer Hazard and Incident data from client system (FPE & BMS) to Synergy o Attach all required data to entries in Synergy o Follow up on outstanding documentationo Ensuring all data is recorded in the Synergy system ready for end of month• Support Health and Wellbeing Manager: o Create, maintain and follow up medical reports and pre-employment certificateso Booking of PEFA and additional tests as outlined in the medical reportso Recording report information ready for Health Principal to discuss with siteo Preparing Return to Work Referrals for injured employeeso Follow up on medical reviews of injured personnel o Recording and soft filing of medical reports relating to NWR injuries • Adhoc Administration dutieso Produce Site and APAC Review’s for General Manager Safety (APAC) and General Manager Mining QLD (APAC)o Invoice checking and recording ready for signoff by Health and Wellbeing Principalo Observe audit at LVM as part of Training o Assisting on F41 Audit at QCoal with external provider • SharePoint Maintenance: o Requesting 2nd library to securesensitive information, transferring and merging data from non-sensitive library to sensitive secure library• Adhoc cover - Supply cover for Plant and Asset Officer in Brisbane o Process invoiceso Minute takingo Expense claim processingo End of month reconciliation • Supply cover for Plant and Asset officer in Mackayo AP Workflowo Process change orders, new orders, receipting and clearing invoices from AP Workflowo Telephone querieso Meeting and greeting visitors • Assist Communities Manager with CQ Rescue charity drive: o Create order and debit/payment forms o Liaise with site contactso Receipt and process of all QLD orderso Maintenance of order spreadsheeto Check and verify all payroll and credit card deductions and proceeds from Polo Shirt saleso Receipt and storage of shirtso Selecting and packing of shirts ready to dispatch. Show less

• Plant Administration Officer

  • Aug 2015 - Mar 2016

  • Adhoc Administration duties• Timesheet processing (collecting, recording, scanning and email to HQ)• Labour Hire recording, tracking and reconciliation (recording entries onto spreadsheets ready for billing). • Customer liaison with regards to Purchase orders and invoices• Processing of requisitions and purchase orders• Processing of invoices via JDE• Processing of Progress Certificates (contractors on Sub Contracts)• Processing of Fuel records for monthly reporting• Processing queries• End Of Month reconciliations, reporting and budgeting• Document maintenance• Travel Booking• Apprentice liaison – booking accommodation and flights for training. Show less



PCYC Blackwater

• Blackwater

• Business Support Officer

  • Oct 2013 - May 2014

  • General Administration and Reception duties • Assistance with monthly stocktake • Preparation of data for monthly meetings • Receiving and directing of incoming calls • Create and update Chemicals Register for OHS • Procurement • Function co-ordination • Update membership details • Set up new memberships and Ezi debit payment plans • Monitor and follow up on non-payments • Update Activity Program • Create and update monthly newsletter • Opening and Closing of facilities • Reconciliation of takings • Complete accident reports • Create hazard recording and tracking sheet to track severity of accidents Show less



Woolworths

• Blackwater

• Replenishment member

  • Aug 2013 - Jan 2014

  • Replenish fruit and vegetable stations • Perform Product Quality • Preparation of cut fruits and vegetables • Clearing and storing of stock overnight • Perform temperature checks on coolers • Cleaning of warehouse workstation and trollies • Crushing of used cartons Cashier • Greet all customers with warm and friendly smile • Assisting customers with purchase of items by passing it through the tills • Handle cash transactions for purchases and cash out requests • Assist with product queries Show less



Thiess

• Mining
• 700 & Above Employee

• Receptionist/Administration Officer

  • Mar 2012 - May 2013

  Reception: - Welcome all visitors to office sign them in and perform inductions and fire drill proceduresOffice AdministrationArchiving (through the RECALL process)General office, Clothing and Stationery purchasing (Via Internet and JDE)Reconciliation of Company Cards (AMEX & MasterCard)Receive and direct of all incoming callsMaintain Office Calendar with Annual Leave, Sick Leave and TravelBooking of Meeting Rooms and catering for internal, external meetings and training coursesOffice presentation and maintenance as well as meeting room preparation Petty cash and reconciliationAssist and prepare Personal Claims for staff expensesTravel and Accommodation booking via in-house booking system (NEXUS)Liaising with suppliers on orders and queriesReceiving, preparation and distribution of all incoming and outgoing mailProcessing and receipting of incoming invoicesUpdating of general office documentationTaking and preparing of monthly toolbox meeting minutesIssue of Cab and Train vouchers for upcoming travelMaintaining Key and Building Access Register Assist staff with queries and workload• Function Co-ordination:- Thiess Charity Coal Dash 2013 (Mackay)o Liaise with Cancer Council on date and venueo Organise volunteers to assist with Set-up, time keeping, and part take in our event on the day o Organise equipment and refreshments needed for the dayo Procurement of Polo-shirts for volunteers and Medals for part taking teamso Liaise with all suppliers with regards to donations o Liaise with Cancer Council and chosen Charities with regards to aim and procedure of our evento Liaise with Charities on issue of Invoices for all donations received via phone and letter/emailo Oversee the day’s event to ensure no errors occuro Produce certificates and gift bags for all volunteers assisting and competing teams on the day o Present medals and Trophy, engraved with the winning team detailso Distribution of the raised funds to the chosen charities Show less

• Payroll Administration Officer

  • Jun 2011 - Feb 2012

  • Receiving and recording of staff requisition forms• Preparation of New Starter Contracts (Letters of Offers) for all offices across Australia• Preparation of Memo’s for transfers, reviews, promotions and cessations for all offices across Australia.• Assisting sites with queries relating to service and completion of requisition forms• Asses, request, calculation and updating empower staff records with prior and current staff service periods for Thiess Service Awards• Updating empower with LWOP periods as applicable and update their calculation sheets.• Processing and maintaining Thiess Contractors Indonesia staff files in Brisbane• Receive new starter information, create profiles on Basil and create a paper record• Update existing TCI staff in Basil, paper records when reviews, transfer, promotions and terminations memos are received,• Liaise with TCI HR to validate remuneration information for the Bonus and Review purposes.• Producing Key Person Retention Deeds upon Management request for distribution to staff• Record signed returned Deeds and follow-up on outstanding Deeds,• All other administrative duties as required Show less



Thiess Services Pty Ltd - Electrical Division

• Mackay, Australia

• Administration Officer

  • Feb 2012 - Mar 2012

  • All Administration duties • Reception • Stationery orders • Office Presentation • Data Entry • All Administration duties • Reception • Stationery orders • Office Presentation • Data Entry



Micro Network Services

• Banyo, Australia

• Sales Administration Officer

  • Mar 2008 - May 2011

  • Assist the Sales Manager in all aspects of the pre-sales procedure and preparing quotations • All office administration duties • Reconciliation of petty cash, credit card, freight and fuel statements and receipts • Backup support for Accounts: o Processing of invoices and incoming mail, o Issuing of invoices o Processing Credit card transactions • Project Administration, including billing and reporting as well as customer assistance • Booking accommodation and travel for technicians • Follow up on payment on outstanding invoices • Filing and file maintenance • Reconciliation of all Second Hand Staff purchases • Archiving Maintain Q&A including Internal Audits and procedure manuals • Perform Internal Audit • Training of casual staff • Perform all other office duties including arranging functions, catering and office newsletter • EBay listing and sales Show less



Basingstoke and Deane Borough Council

• Government Administration
• 200 - 300 Employee

• Administration Officer

  • Jun 2002 - Sep 2005

  • Administration, establish and maintaining of filing system • Procurement of uniforms, specialised equipment, promotional clothing, office furniture and stationery • Producing purchase orders • Meet and Greet Host • Project Administration assistance to Business Units • Stock take and paper orders on a weekly basis • Compiling “Green list” for posting to councillors and newspaper offices for printing • Processing, updating and reporting of Infectious Diseases to Infectious Disease Control Centre and affected patients • Inventory/asset management of all council furniture and equipment • Completing and processing of accident reports for Council workers injured on duty • Maintaining procurement spread sheets for clothing and shoes • Inputting questionnaires for various units unto the system • Petty Cash. (Maintaining float, pay-outs and expenses sheet in Excel). • Civil emergency assistance when needed. • Fax and Photocopy machine maintenance • Booking meeting rooms via in-house systems and order catering according to manager’s approval and expenses • Produce and maintain procedures and all processes within the Administration Team • Archiving • Correcting and processing of Flexi Clock entries Land Charges Assistant • Entering of cheque payments for new and existing land searches • Prepare documents or new searches • Preparing documents with results of searches, including copying of plans and colouring for handing to customer • General Administration • Checking and updating property records on various in-house systems WPT Department (word processing) • General administration duties including the issue of petty cash Show less



ABSA Bank

• Musgrave Branch

• Foreign Exchange Consultant

  • Mar 1998 - May 2001

  • Interviewing customers • Issue and management of foreign currency, traveller cheques and bank drafts to travellers. • Retrieving and processing of all incoming and outgoing telegraphic transfers. • Retrieving daily statements for reconciliation of incoming funds office account. • Processing of incoming, outgoing money transfers and queries • Seek authority to debit from the customer’s branch for requested transactions and approval from Reserve Bank emigration transfers. • Customer and Overseas Bank liaison with regards to queries and non-receipt of payment claims. • Book exchange rates on behalf of customers for large transactions. • Assisting bank tellers with reconciliation at the close of day • Perform stock takes on mini and bulk stock to ensure quantity for selling and emergencies.(Travellers Cheques, Cash, Bank Drafts Show less



ABSA Bank International

• Durban Area, South Africa

• Foreign Exchange Officer

  • Apr 1995 - Apr 1998

  • Administration • Retrieving and processing of all incoming and outgoing telegraphic transfers. • Retrieving daily statements for reconciliation of incoming funds office account. • Processing of incoming money transfers and queries. • Processing outgoing money transfers including seeking authority from customer branch and Reserve Bank. • Prepare and complete all Importation documentation for the collection of goods at customs • Train Branch staff on processes, Rules and Regulations as outlined by the South African Reserve Bank. Show less