Experience

Power Law

• South Africa
• Law Practice
• 1 - 100 Employee

• Executive Assistant

  • Dec 2017 - Present

  Provide executive assistance to Partner Prepare correspondence for executives' signatures Managing, planning and scheduling appointments Coordinate meetings for executives, ensuring logistics are in place Ensure that all items required by executives are available and that resources are available and operational including; presentation materials and agendas Prepare expense reports and other personal related documentation Provide executive assistance to Partner Prepare correspondence for executives' signatures Managing, planning and scheduling appointments Coordinate meetings for executives, ensuring logistics are in place Ensure that all items required by executives are available and that resources are available and operational including; presentation materials and agendas Prepare expense reports and other personal related documentation



ADGA Group Consultants Inc.

• Canada
• Business Consulting and Services

• Executive Assistant

  • Jul 2016 - Dec 2017

  Provided executive assistance to senior executive management level personnel Composed, prepared letters, memorandum, and other types of documentation Prepared correspondence for executives' signatures and compiled background information for responses requiring executive's attention Managed, planned and scheduled appointments, events, and meetings ensuring logistics were in place Ensured that all items required by executives were available Coordinated travel arrangements for executive team, made amendments as required Prepared expense reports and other personal related documentation Assisted with translation of documents as requested Supported executives in organizing events, tradeshows, company attendance at technology seminars or similar activities Assisted with annual business planning and corporate budget setting process Show less



Canadian Payments Association

• Executive Assistant, Legal Department (Contract)

  • Feb 2016 - Jun 2016

  Provided administrative support to the Vice President, General Counsel and Corporate Secretariat Scheduled and controlled appointments, resolved scheduling conflicts Provided assistance with the preparation of documents for committees and the Board of Directors meetings Assisted with background information for meetings, presentations or external corporate events Developed and maintained a document-management strategy for corporate records Coordinated travel arrangements and ensured that all required documents were in order Provided legal assistance to legal counsel, support all day-to-day legal work Maintained Legal Library Show less



Royal College of Physicians and Surgeons of Canada

• Canada
• Hospitals and Health Care
• 200 - 300 Employee

• Executive Assistant (Contract)

  • Oct 2015 - Dec 2015

  Managed a very high volume of meeting requests Scheduled meetings in an evolving calendar Coordinated domestic and international travel Prepared conference binders Reconciled expense reports Managed a very high volume of meeting requests Scheduled meetings in an evolving calendar Coordinated domestic and international travel Prepared conference binders Reconciled expense reports



Canada Post / Postes Canada

• Canada
• Freight and Package Transportation
• 700 & Above Employee

• Officer, Corporate Secretariat (Contract)

  • Jul 2015 - Oct 2015

  Coordinated meetings Researched and assisted in the preparation of Committee and Board submissions Provided support to Corporate Secretariat and Corporate Committee operations Maintained efficient communications with the Board and Board Committees Provided full administration and database support Formatted and edited presentations Developed and maintained systems of records Ensured ready but restricted access to documents (highly sensitive information) Coordinated meetings Researched and assisted in the preparation of Committee and Board submissions Provided support to Corporate Secretariat and Corporate Committee operations Maintained efficient communications with the Board and Board Committees Provided full administration and database support Formatted and edited presentations Developed and maintained systems of records Ensured ready but restricted access to documents (highly sensitive information)



CIJA

• United Kingdom

• Executive Assistant to CEO

  • Aug 2011 - Jun 2015

  Provided support to CEO Handled high volume of correspondence, engagements and requests Organized meetings involving multiple senior executives worldwide Coordinated domestic and international travel for CEO Managed an evolving calendar Made sure deadlines were respected Attended meetings and took minutes Trained Receptionist and managed the Administrative team Maintained sensitive and confidential files Provided support to CEO Handled high volume of correspondence, engagements and requests Organized meetings involving multiple senior executives worldwide Coordinated domestic and international travel for CEO Managed an evolving calendar Made sure deadlines were respected Attended meetings and took minutes Trained Receptionist and managed the Administrative team Maintained sensitive and confidential files



WSP (formerly GENIVAR)

• Executive Assistant to Senior Vice President

  • Nov 2009 - Jul 2011

  Scheduled meetings involving senior executives Coordinated travel arrangements for Senior Vice President Managed a busy changing calendar and confidential records Trained and supervised Receptionist and Administrative Assistants Attended meetings, took minutes and identified action items Monitored Vice President’s team budget Prepared expense claims ensuring all supporting documents were in place Coordinated and monitored approvals and signatures by VP Planned, coordinated and executed office moves Became a resource for Eastern Ontario region Show less



FISHERIES AND OCEANS CANADA (Canadian Government)

• Administrative Assistant

  • Feb 2009 - Nov 2009

  Provided general administrative support to department using MECS Planned, coordinated and executed events coordination Made travel arrangements with HRG system and prepared claims according to guidelines Handled “Urgent”, “Protected” and “Secret” coded documents Processed ATIP/ ATI requests Paid invoices through credit card and Abacus Reconciled expenditures using MRS system Liaised with Officers, worked in Director General and Assistant Associate Deputy Minister Provided general administrative support to department using MECS Planned, coordinated and executed events coordination Made travel arrangements with HRG system and prepared claims according to guidelines Handled “Urgent”, “Protected” and “Secret” coded documents Processed ATIP/ ATI requests Paid invoices through credit card and Abacus Reconciled expenditures using MRS system Liaised with Officers, worked in Director General and Assistant Associate Deputy Minister



DESSAU

• Germany
• Real Estate

• Executive Assistant

  • Jun 2008 - Jan 2009

  Organized meetings involving multiple senior executives (venue, invites, hospitality etc) Coordinated domestic & international travel for Vice President Managed a busy calendar Trained and supervised Administrative Assistant Maintained confidential records Prepared expense claims, ensured expenses were accurate and all supporting documents were in place Organized meetings involving multiple senior executives (venue, invites, hospitality etc) Coordinated domestic & international travel for Vice President Managed a busy calendar Trained and supervised Administrative Assistant Maintained confidential records Prepared expense claims, ensured expenses were accurate and all supporting documents were in place



COMPUWARE CORPORATION CANADA (Software and IT Services)

• Executive Assistant to the North-East Development Manager

  • Mar 2006 - May 2008

  Scheduled meetingsCollected data, consolidated and distributed various reportsCreated expense invoices for billable staffParticipated and took minutes of meetings and conference callsParticipated in development and department deployment initiativesWorked closely with different levels of the organization

• IT Recruiter

  • Mar 2006 - Sep 2006

  Screened candidates resumes and job applicationsConducted initial interviewsSet up interviews and testsProvided candidates with feedback following interviewsAssisted Management with team with time-sensitive requestsDeveloped a pool of pre-screened candidates



Computer Horizons

• IT Services and IT Consulting
• 1 - 100 Employee

• Travel Coordinator

  • Jun 2004 - Feb 2006

  Coordinated travel arrangements and claims for 250 employees Prepared documents facilitating entry to foreign countries Provided cash advances and ensured reimbursement Prepared and issued status report Coordinated travel arrangements and claims for 250 employees Prepared documents facilitating entry to foreign countries Provided cash advances and ensured reimbursement Prepared and issued status report



Asset, a CDI company

• Canada
• Staffing and Recruiting
• 1 - 100 Employee

• Executive Assistant to Branch Mananger

  • Feb 2001 - Apr 2004

  Prepared contract, benefits and orientation packages Proofread and translated company website content Coordinated, attended and took minutes at meetings Organized, attended and identified potential candidates at job fairs Maintained Manager's agenda Coordinated travel arrangements for the team Prepared contract, benefits and orientation packages Proofread and translated company website content Coordinated, attended and took minutes at meetings Organized, attended and identified potential candidates at job fairs Maintained Manager's agenda Coordinated travel arrangements for the team