Project Support Officer

• Jan 2020 - Present

Working with an amazing team tasked with developing Western Australia's first 20-year State Infrastructure Strategy. Looking forward to the future! As Project Support Officer I deliver high quality service to the Manager Governance and Support, Executives and wider IWA Team. Duties include; - Assisting with establishment tasks for IWA - Establishing and drafting of internal policies - Establishing and drafting administrative procedures and processes - Assist with interviewing and induction of new staff, providing on job training and administrative tasks - Initiate and coordinate the establishment of IWA's HR policies and practices - Ensure appropriate awareness training systems are in place for IWA Staff - Research and coordinate the implementation of OHS processes for IWA to ensure compliance with legislative and public sector requirements - Manage IWA's TRIM and Kdrive file structure - Manage and maintain office accommodation and equipment - Manage logistics for regional roadshows - Assist the Senior Communications Officer as required

Content Designer

• Jan 2018 - Jan 2020

Project Support Officer

• Aug 2016 - Jan 2018

Membership administration was a great stepping stone towards the Project Support Officer role. Assisting the Projects Administrator manage all the Technology group projects, both competitive and core, working with over 80 researchers executing research and development for the Australian Sugar Industry.My priorities include monitoring project milestones - liaising with my team on deadlines, assisting with editing and formatting and communicating updates with investors and collaborators, presenting quality deliverables, on time. This also includes managing and reporting on monthly budgets and providing project status reports to the executive manager, as well as updating board papers where required.Other tasks include administrative support to project leads and Key Focus Area Leaders with regards to;- Plant Breeders Rights, assisting with the applications, -payment and recording of data, - Assist with commercial tissue culture program,- Completing accurate data entry,- Create purchase orders and monitor timely payment of project related payables,- Liaise with project leads and the finance team on distribution of project invoices to various collaborators per contractual agreements, - Creating and updating processes where needed,- Manage Executive and Team Leader monthly expenses.There is also a fun element of the role in collaborating with Key Focus Area Leaders each month and designing a team newsletter that is distributed monthly. Each newsletter highlights individual and team achievements, set team goals, topics for discussion and industry news.

Membership Administrator

• 2016 - Jan 2017

Managing the membership databases accurately. Liaising with members daily to obtain accurate data and assisting with membership queries.

Office Administrator

• Jun 2015 - Dec 2015

(Temporary role to assist the Senior Administrator with extra workload) Formatting and proofing of reports, proposals, contracts and other business documentation to a consistently high standard. Preparation of manuals and CDs/DVDs. QA/QC all outgoing documents, ensuring efficient turn-around, adhere to QA/QC and document control procedures. Manage reception by welcoming visitors, assisting incoming calls and arrange couriers where needed. Maintaining tidy common areas and manage office supplies. Assist with travel bookings, accommodation arrangements and catering. Maintain databases and libraries. Assisting Administration, Project Co-ordinator, HR, Quality, OHS and Marketing departments. Arranging meetings, taking and typing of minutes.

Fleet Administrator

• Jun 2014 - Aug 2014

(Temporary assignment - assisting the Administration Manager in catching up on extra workload) Data management of a commercial fleet of over 100 light and heavy vehicles. Accurate data entry of current license and registration information, maintenance scheduling, hire contracts, warranty information and customer feedback for each vehicle (in both hard and electronic format). Liaise with Department of Transport on license and registration updates and commercial operational requirements. Monitoring, purchase and distribution of parts for entire fleet across three locations, ensuring all depots have the correct supply of parts to ensure an optimum maintenance schedule and customer satisfaction. Conduct regular inventory checks and liaise with suppliers on warranty parts, best cost options and effective distribution. Generate daily work orders and job scheduling for workshop teams, enter completed orders and create a weekly progress report for the Operations Manager and Managing Director. Manage the workshop meetings, agendas and minutes and Toolbox sessions. Manage customer queries via phone and email and generating a regular report on customer satisfaction. General administration duties also include reception and phone cover, maintaining tidy common areas and some accounts payable. Where required, deliver vehicles to clients or depots and pick up parts from local suppliers.

Office Administrator

• Nov 2009 - Sep 2013

Manage data, including meeting agendas and minutes, presentations and project support documentation, accurate entry and archive of project related data. Complete formatting and document control to high standard. Maintain an accurate electronic and paper filing system. Process weekly accounts payable and report to the Administration Team Leader. Complete monthly expense consolidation for all directors and monthly petty cash reconciliation. Data entry of weekly time sheets and assisting with fort nightly payroll processing. Manage field equipment and light vehicles to ensure functionality and safety to contractual requirements. Complete monthly audits and report to Managing Director and HS&E Co-ordinator. Requisition and purchase of new field equipment. Research and source required parts and equipment and maintain an accurate asset register. Assist all departments with field resource allocations, data entry and reporting within project scopes and deadlines. Assist staff with basic IT queries and trouble shooting. Liaise with IT consultant on all other issues. General administration duties include reception relief, maintain tidy and functional office environment and assess stationary and office supply stocks. Manage events, travel and accommodation bookings.