Experience

The de Moya Foundation

• United States
• Non-profit Organizations
• 1 - 100 Employee

• Operations Director

  • Mar 2016 - Present

  Long-term planning to create initiatives that further the Foundation's overall goals. Analyze, create and adapt service delivery and programs in collaboration with the Director and staff. Ensure the fidelity of the model and track progress by quantifying and measuring success. Develop processes to track and extract meaningful data for program reporting. Create processes and forms that track progress. Identifying potential problems and points of friction and working to find solutions in order to maximize efficiency. Identifying opportunities to expand or evolve for the benefit of the Foundation and its participants. Ensure all legal and regulatory documents are filed and monitor compliance with laws and regulations. Oversee budgeting, reporting, planning, and auditing. o Assessing and analyzing budgets to find ways to minimize expenses and optimize impact of services. o Establish an overall annual program budget and then monitor each program to make sure the budget is not exceeded o Update and reconcile QuickBooks to generate financial statements. o Review invoices and statements. o Make and track payments. o Process payroll and track Personal Time Off allocations. o Draft quarterly Treasurer’s reports. o Complete and file required Federal tax returns. Write and submit grants to fund program initiatives. Maintain and deliver all paperwork required to make sure that the organization's certifications remain intact and in good standing. Assist with fundraising efforts and provide feedback. Create, maintain and revise policies and procedures. o Employee Handbook o Financial Policies and Procedures Liaison between the Foundation and the Board. Communicating with the board or other senior officials about shifting company priorities and projects. o Draft agenda and minutes. o Process new applicants. Show less



Florida International University

• United States
• Higher Education
• 700 & Above Employee

• Pre-Award Coordinator

  • Oct 2011 - Feb 2016

  Provide direct support to university faculty and staff applying for funding opportunities. Interpret sponsor/agency guidelines and policies. Ensure proposals adhere to both sponsor guidelines and University policies. Guide and assist applicants through University compliance procedures. Develop and revise internal and agency budgets as necessary within prescribed limits. Request University-wide data reports or figures from the proper authority or department to complete applications. Draft required documents, letters and checklists. Assist and complete internal and agency forms, as necessary. Review and submit proposals, progress reports, revisions, just-in-time information, no-cost extensions, change of Principal Investigator (PI) requests and PI transfers. Ensure all required components of a grant proposal and/or award are included and meet the outlined requirements. Review and process award documentation, which includes negotiation and acceptance of terms and agreements. Show less



Parent to Parent of Miami

• United States
• Individual and Family Services
• 1 - 100 Employee

• Operations Manager

  • Jun 2007 - Oct 2011

  Outline, monitor and report on the program budget by project and funding source. Maintain financial records, provide weekly, monthly and quarterly reports. Process accounts payable and receivable and conduct vendor/invoice research. Develop and manage record keeping procedures to account for receipts and disbursements, posting of monthly financial reports, timesheets and payroll reports, grant financial reports, and bank deposits Manage allocation of cash disbursements and coordinate payroll. Submit payment requests on a monthly basis to funding entities on a cost reimbursement basis. Act as the agency representative to the auditors, program monitors and contract managers. Review and manage service agreements, employee benefits contracts, organization’s insurance policies and filing requirements. Coordination of legal and funding compliance reports. Monitor related grant activities to ensure program activities are in alignment with the scope of services and that measurable and meaningful outcome data is collected as outlined in the grants. Develop participant demographic reports, outcome reports, activity reports, quarterly reports and event revenue and expense reports. Collaborate with the Management Team to develop and implement procedures and tools to evaluate the program and improve the quality and delivery of services. Monitor the organization’s daily operations and manage staff. Assist Executive Director in writing and submitting grant proposals. Show less