Experience

The Partnership for Jewish Learning and Life

• United States
• Philanthropic Fundraising Services
• 1 - 100 Employee

• Office Manager

  • Oct 2007 - Present

  • Provide daily administrative support to the executive officers of the agency ensuring that all systems flow appropriately and efficiently. • Collaborate and coordinate with executives and managers to coordinate and facilitate special events. • Prepare correspondence, invitations, agenda, and meeting materials. • Process, generate, and record invoices, and expenses using QuickBooks. • Assist with bookkeeping processes, including budget preparations, financial statements reports, and audit preparation. • Reconcile credit cards expenses and payment reconciliation with bank statements. • Manage and maintain calendars. Coordinate and schedule employees’ evaluations, supervisions, performance plan, meetings, and travels. • Maintain filing systems for financial and office documents. • Create management system to alleviate lost expenditures for supplies. • Serve as a liaison in operational issues and resolution of daily administrative work, and as a backup to the receptionist. Show less



Belcan TechServices/Lockheed Martin

• Senior Administrative Assistant

  • Aug 2000 - Oct 2007

  • Provided daily administrative support to the Vice Presidents, Directors and Managers of Lockheed Martin. • Collaborated with directors in different projects such as the Strategic Airport Security Rollout (SASR) program for the Department of Transportation Security Administration (TSA). Arranged and scheduled meetings, teleconferencing, videoconferencing between clients and managers. • Coordinated travel arrangement, maintained visas and passports accurate, and filed expense reports. • Created and maintained confidential templates, checklists, documents, excel spreadsheets, distribution list for various processes. • Collaborated with executives to prepare management reports and maintained records of files. Compiled Weekly Status inputs or Items of Interest (IOI), distributed appropriately. • Maintained and updated proprietary database, contact lists, and project schedules using Microsoft Project. Designed and implemented Excel spreadsheets to record ‘Action Items’ more proficiently. • Oversaw office supplies and distribution process, minimizing errors and lost items. • Prepared PowerPoint presentations for monthly and quarterly meetings. • Organized and coordinated department meeting off site event. • Created Awards certificates for staff’s acknowledgment. • Scheduled employees’ performance plan, and training sessions • Created and maintained visitor’s office for new employees and outside visitors. Assisted and trained new administrative assistants. Show less



Hour Eyes

• Office Manager

  • Jul 1998 - Aug 2000

  • Managed 8 employees and motivated them to improve performance and increase sales. • Provided exemplary customer service and ensured that procedures for patients were scheduled in an appropriate manner. • Coached subordinate employees on standard operating procedures to improve store operations and goal attainment. • Maintained accurate records of all pricings, sales, and activity reports. • Developed creative marketing strategies to increase sales and attract customers into the store. • Create store ergonomic systems to attract customers into the store. • Ensured that all daily activities and sales were accounted daily, while maintaining inventory to make certain that there were ample. Show less