• Jul 2013 - Present

Provides administrative assistance, secretarial assistance and operational support to the School of Arts & Sciences; provide faculty, staff, students, callers and visitors with information as needed; maintains office files; prepares and processes requisitions for the School of Arts & Sciences; manages the Dean calendar and schedule; makes travel arrangements for the Dean as requested; prepares workload on full time faculty and payroll memo on part time faculty; orders and maintains office supplies; maintain office equipment along with arranging for repairs as needed; create courses for Gordon State and eCore class schedules in Banner each semester; prepares and submit all textbook orders for each class every semester; create and submit facility work orders and key requests as necessary; assist in satisfying needs of full and part-time faculty; enters on-line student petitions. Show less

• Jan 2000 - Jun 2013

Provided students, faculty, staff, administrators, and public with information as needed; drafted letters and memos; prepared and maintained division personnel files; prepared and reported payroll for full-time and adjunct faculty; purchased office supplies and equipment as needed; maintained office equipment along with arranging for repairs as needed; prepared and distributed Student Evaluations of Faculty packets every semester; created courses for class schedules in Banner each semester; prepared and submited all textbook orders for each class every semester; created and submited facility work orders and key requests as necessary; assisted in satisfying needs of full and part-time faculty; assisted students in getting registered for classes; submited on-line student petitions; picked-up and distributed division mail from campus post office daily; prepared and submited Purchase Requisitions for miscellaneous items needed for various classes and/or professors, Travel Reimbursement Forms, Prior Approval for Travel Forms, Grade Change Forms, Incomplete Grade Forms, and recruited faculty volunteers for various events including New Student Orientations. Show less

• May 1999 - Dec 1999

Was responsible for providing secretarial support including data entry, telephone answering, processing applications for admissions, administering the SAT tests, and performing other duties as assigned.

• Apr 1996 - Apr 1999

Was responsible for the operations of the College’s word processing/mailroom department. Provided photocopying and typing of work for the faculty, staff and department heads. Read instructions on work requests or log-in forms to determine procedures to be followed regarding material to be prepared or revised and the requested format for finished copy. Responsibility also included sorting, posting, and putting all incoming and outgoing U.S. mail, as well as inter-campus mail into the correct mailboxes. Operated equipment such as printers, copiers, and mail machines to produce documents. Supervised one student assistant worker who delivered mail to the dorms and put in the mailboxes and managed the college switchboard. Show less

Secretary

• Aug 1994 - Mar 1995

Performed all aspects of office administration and reception. Answered telephones, scheduled appointments, maintained calendars, greeted visitors and ascertained nature of business. Typed and filed all correspondence, memos, reports, maintained office supply inventory and purchasing. Routed incoming and outgoing mail, operated office computers, printers, copiers and fax machines. Performed all aspects of office administration and reception. Answered telephones, scheduled appointments, maintained calendars, greeted visitors and ascertained nature of business. Typed and filed all correspondence, memos, reports, maintained office supply inventory and purchasing. Routed incoming and outgoing mail, operated office computers, printers, copiers and fax machines.

Administrative Specialist

• Jul 1980 - Apr 1994

Supervised performance of administrative functions. Reviewed and edited correspondence prior to release, submission for signature, or other disposition. Conducted periodic review of files to ensure proper filing of correspondence. Controlled use of reproduction facilities and reviewed items to be reproduced. Planned and organized office operations to include publications, forms administration and office administrative procedures. Helped write office SOP, job descriptions, and directives. Requisitioned, received, inventoried, and signed hand receipts for office equipment. Coordinated administrative activities with other organizational elements and staff sections. Established mail delivery routes and schemes and arranged for pickup of distribution by messengers. Served as custodian of classified documents. Signed receipts for, logs, inventories, files, and secured classified documents. Prepared documents for destruction or other disposition. Ensured proper accountability of documents based upon degree of classification. Provided technical training and instructions to subordinates and supported units. Inspected subordinate units and made recommendations for elimination of deficiencies or improvement of administrative operations. Show less