Experience

The Elite Cars

• United Arab Emirates
• Automotive
• 100 - 200 Employee

• Administrative Coordinator

  • Aug 2021 - Present

  Appointed to oversee Admin functions of a very large automotive agency. It deals in high value cars and is involved in sales, aftersales and servicing. Role involved - -Providing daily reports for all service-related jobs for management to review the status of the company’s KPIs. -Contacting suppliers and preparing LPOs to ensure the facility is fully equipped. -Providing project management assistance and support to the Project Manager for the timely completion of projects for business -Attending management meetings, preparing minutes of meetings, monitoring and following up with the concerned departments to ensure the completion of the agreed action points -Mitigating risk by reporting any operational issues to the concerned departments. -Ensuring legal compliance by maintaining all legal documentation relating to the company. -Coordinating with the PRO and HR department to ensure the timely renewal of employee’s visas and passports as well as acting as a liaison by reporting any requests, questions or concerns from employees to the HR department. Show less



ALBA CARS — № 1 Used Car Showroom in Dubai

• United Arab Emirates
• Motor Vehicle Manufacturing
• 1 - 100 Employee

• Administrative Cum Finance Assistant

  • Jan 2019 - Jul 2021

  • Providing project management assistance and support for the company operations. • Monitoring and screening office maintenance and handling renewals of staff visas and payroll. • Handling Director’s electronic diary and travel arrangements (domestic and international) including hotel accommodations, airline reservations, rental cars, off-site meeting venues, itineraries, and agendas for all entities. • Attending all management meetings, preparing and maintaining minutes of meetings, monitoring and following-up on timely delivery of actions points following management meetings. • Providing telephone coverage – answering executive phones, taking accurate messages, handling calls related to product information, sales and purchase. • Maintaining calendars – arranging, coordinating and prioritizing complex scheduling and logistics of the organization and managing the activities of the Director. • Controlling and purchasing the office supplies and dealing with suppliers to make sure the delivery of purchased materials is done on time and it is in accordance with office needs. • Filing and retrieving corporate records, documents, and reports which ensures that documentation is easily accessible. • Following up and coordinating with relevant authorities involved with license and tenancy contract renewals. • Preparing expense reports for the management, writing and distributing email, correspondence memos, letters, faxes & forms. • Assisting finance manager process vehicle lease and purchase transaction, • Offering vehicle financing and insurance to customers and providing them with extended warranties and information on manufacturer and dealership service procedures and policies. • Processing financing and leasing deals accurately and securing approval through financial sources to secure approval. Show less



DXC Technology

• United States
• IT Services and IT Consulting
• 700 & Above Employee

• Facilities Specialist- Soft Services

  • Jul 2014 - Nov 2018

  Office Management: - Supporting the Top Management in developing/ formulating procedures, service standards and managing smooth business operational policies, planning & implementing effective control measures. Responsible for smooth functioning of administration by providing congenial organization environment. Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees. Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests & foreign delegates. Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc. Meetings with the clients for new schemes and policies for the welfare of employees regarding corporate discounts and policies. Extend support to Housekeeping, Cafeteria Management etc. Maintenance of office library, including cataloging, distribution, and record keeping. Vendor Management: - Selection, Contracting, Renewal and Payments of Vendors for Computer AMC, Stationery etc. Oversee acquisition, installation and commissioning of equipments that are required for the facility IT Systems, air conditioning etc. Got quotations for the assigned activities to achieve the business objectives Responsible for AMC records of vendors & Inventory management & deal with vendors in negotiation for procurement of consumables for required things & Processing of all monthly vendor payments. Personnel Management:- Assisting HR initiated activities which includes recruitment, selection, campus drive, Walk in, employee engagement activities, cultural programs, activities etc. Arrangement of training for technical staff through training department and operations manager. Co-coordinating with HR manager regarding employee joining and taking care of their joining formalities. Employee- Exit, Foreign Travel, Transfer NO-DUES Clearance Show less



CSC

• United States
• Information Technology & Services
• 700 & Above Employee

• Facility Executive- Soft Services

  • Jul 2014 - Mar 2017

  Office Management: - Supporting the Top Management in developing/ formulating procedures, service standards and managing smooth business operational policies, planning & implementing effective control measures. Responsible for smooth functioning of administration by providing congenial organization environment. Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees. Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests & foreign delegates. Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc. Meetings with the clients for new schemes and policies for the welfare of employees regarding corporate discounts and policies. Extend support to Housekeeping, Cafeteria Management etc. Maintenance of office library, including cataloging, distribution, and record keeping. Vendor Management: - Selection, Contracting, Renewal and Payments of Vendors for Computer AMC, Stationery etc. Oversee acquisition, installation and commissioning of equipments that are required for the facility IT Systems, air conditioning etc. Got quotations for the assigned activities to achieve the business objectives Responsible for AMC records of vendors & Inventory management & deal with vendors in negotiation for procurement of consumables for required things & Processing of all monthly vendor payments. Personnel Management:- Assisting HR initiated activities which includes recruitment, selection, campus drive, Walk in, employee engagement activities, cultural programs, activities etc. Arrangement of training for technical staff through training department and operations manager. Co-coordinating with HR manager regarding employee joining and taking care of their joining formalities. Employee- Exit, Foreign Travel, Transfer NO-DUES Clearance Show less



Systematix Infotech Pvt. Ltd.

• United States
• IT Services and IT Consulting
• 100 - 200 Employee

• Human Resources Administrative Assistant

  • Feb 2012 - Jul 2014

  • Acted as a point of contact for all staffing regarding their administrative requirements – salary transfer letters, salary certificates, reference letters, medical insurance, claims, prepared letters addressed to government entities, annual leave, sick leave, etc. • Assisted with on-boarding and process – prepared new offer letter and contract for new joiners, contacted candidates to submit on-boarding documents. • Assisted in the recruitment process starting from job description, CV search, job posting, CV filter, interviews, post interview process, and job offer. • Handled front desk operation, overall office maintenance including supervising, cleaning and checking availabilities of essential utilities. • Answered and screened telephone calls and transferred to appropriate staff members. • Handled and resolved employees’ queries about HR-related issues. • Prepared all documentation related to monthly payroll and entries on system, and checked with finance team. • Coordinated with office personnel, clients, and suppliers, for any major activities or meetings with the Senior Management Team, sent meeting confirmation emails; prepared and distributed meeting materials. • Conduct extensive online and off-line research as requested. Show less



Asean Nissan Automotive

• Indore Area, India

• Sales Assistant

  • Mar 2011 - Jan 2012

  • Converted showroom visitors into customers by understanding their needs and interests, and matched them to the most appropriate car. • Learned the characteristics, capabilities, and features of all cars, and provided the potential customer with detailed information, including comparing different competitive models. • Assisted customers with completing the relevant paperwork required for a successful sale to be processed, and provided after sales service. • Maintained reporting structures and recorded sales and inventory on our CRM software. • Conducted telemarketing cold calls and sales visits to prospective clients to propose new sales deals. Show less



Rukmani Motors

• Indore Area, India

• Customer Care Executive

  • Mar 2009 - Dec 2010

  Rukmani Motors Ltd is an authorized dealer of Maruti Suzuki Pvt Ltd. Worked as a Customer Care Executive. -- Handling customer queries and provide best solution accordingly. -- Maintaining service record coupons and keeping track record. -- Making calls to take feedback and rating for the services. -- Organizing service campaign and other free service events. -- Keep up a top level customer service. Rukmani Motors Ltd is an authorized dealer of Maruti Suzuki Pvt Ltd. Worked as a Customer Care Executive. -- Handling customer queries and provide best solution accordingly. -- Maintaining service record coupons and keeping track record. -- Making calls to take feedback and rating for the services. -- Organizing service campaign and other free service events. -- Keep up a top level customer service.