Office Administrator

• Jul 2022 - Present

Administrative Assistant

• Jul 2022 - Mar 2023

Administrative Coordinator II/III

• Mar 2022 - Jul 2022

Perform various tasks such as, but not limited to providing Administrative Support to Managers, Departments, and Team by organizing and scheduling meetings via MS Outlook, Teams and/or Zoom (on/off campus), Liaise with other admins (domestic or international) to arrange/coordinate/schedule meetings, travels, prepare and collect documents/WO for electronic signature for approved purchase order/s processing (P2P) using DocuSign and Oracle, and etc. Perform various tasks such as, but not limited to providing Administrative Support to Managers, Departments, and Team by organizing and scheduling meetings via MS Outlook, Teams and/or Zoom (on/off campus), Liaise with other admins (domestic or international) to arrange/coordinate/schedule meetings, travels, prepare and collect documents/WO for electronic signature for approved purchase order/s processing (P2P) using DocuSign and Oracle, and etc.

Sr. Administrative Associate

• Oct 2017 - Nov 2020

• Event coordinator onsite/offsite • Coordinate with department managers, HR, and IT for onboarding and exiting procedures • Disseminate monthly and quarterly news for local site using edited/approved meeting minutes • Provide support in arranging travel/s domestic/international • Manage office supplies • Issue POs as needed • POC for general information • Manage and create email distribution list/s • Supervise office space assignments • Support to other admins and Exec Admins as needed • Support and Maintain calendars for IBT Leader, department managers and/or groups • Create and manage expense reports • Work closely with Facility to ensure proper function of the building • Create and maintain a professional office environment Show less

Administrative Specialist

• Mar 2016 - Oct 2017

• Support to President, VP of Marketing, Marketing, HR and Accounting • Arrange travels and maintain calendars • Assist with phone/video conferences/meetings (domestic & international) • Effectively follow through with all tasks • Aide with coordinating company events • Accelerate signature/s process on NDAs • Approve orders in eFlow ERP System • Process POs using Oracle ERP System • Process expense reports using eFlow ERP System • Liaison between President and outside clients/executives • Screen calls and distribute daily correspondence/faxes • Point of contact for building’s emergency and evacuation procedure • Emergency response team member Show less

Front Office Manager

• Aug 2013 - Mar 2016

• Support to CEO, COO, HR and Accounting • Point of contact for Sales, HR, Executives, and Engineers • Assist with EXIT process (contractors and/or employees) • Successfully follow through with all task low or high in priority • Flexible in changing and managing priorities • Coordinate efforts in arranging visa/passport renewal and maintenance • Expedite signature rounds on NDAs • Liaison between CEO and outside Executive Committee members • Manage and maintain calendar (Outlook) phone/video conferences & meetings (domestic or international) • Effectively supervise projects and coordinate efforts with various vendors/contractors to ensure facility's improvement and/or repair such as maintenance needs, building’s renovations, HVAC, janitorial services, and equipment (projectors/screen) repairs • Coordinate company annual, quarterly, monthly and weekly events • Manage office needs (daily), cafeteria supplies (weekly), office supplies (monthly) • Arrange domestic and international travels (flight/hotel/car) and organize expense reports • Facilitated domestic and international phone/video conferences and meetings • Monitor and manage access badges • Sort & distribute mail and faxes daily and screen calls • Track internal/external laptops assigned to tasks • Coordinate & facilitate meetings/lunches for the CEO, Associates and/or clients • Assign workstations as needed Show less

Receptionist/Administrative Assistant

• Jul 2006 - Oct 2012

• Coordinated marketing events at Integration (acquired by Silabs in 2008) for annual sale's team meeting • Coordinated annual Holiday events and benefits fair for company, executives, and marketing team • Managed and participated in emergency protocol (certified CPR while employed at Silabs) • Arranged domestic and international travels and accommodations using Concur • Facilitated domestic and international phone/video conferences and meetings • Managed office, office supplies, cafeteria supplies, phones, and faxes • Organized and maintained files (daily log of incoming invoices & accounting archive) • Sorted & distributed mail, faxes and emails daily • Screened calls • Ensured the facility's daily functionality (conference rooms equipment) • Monitored and replenished office and Kitchen supplies on a weekly basis • Coordinated & facilitated meetings/lunches for the CEO, Associates and/or clients • Calendaring (Outlook) • Organize expense reports • Maintain work calendar daily • Issued POs using SAP • CPR trained and certified Reason for leaving (company downsized) Show less

Office Manager at Magna Electric

• Mar 2006 - Jun 2006

Reason for leaving (temporary position)• Time tracking & posting (over 35 employee)• Generating invoices (Nevada Power, Potlatch, Bravo Underground)• Posting incoming checks and tracking cash flow • Posting cost• Requesting inspections & update on the results• Issuing lien releases• Prepared wage packets for quarterly base audits• Maintained monthly report for company vehicle use, gas expense, repair cost, company personnel labor on the maintenance of the vehicle and DMV status (over 20 trucks)• Maintained company key log using Millennium Software Show less

Security - Sales Coordinator at A1

• Feb 2006 - Mar 2006

Reason for leaving (temporary position)• Directed order inquiries to the correct department• Processed Contract• Followed up with setting up accounts for clients

Administrative Assistant II

• Apr 2003 - Aug 2005

Reason for leaving (contract ended) Worked with Moffett Field's security department on processing visa and travel arrangements/accommodations for foreign travelers. Assisted HR with hiring and termination process. Maintained and processed expense reports, time sheets, roster, and employees files daily. (150 to 200+ employees) Point of contact for: • Human Resources issues • Summer Interns Administrator of: • Assisted HR manager in hiring and termination process • Facilitate handling of Foreign Nationals in accordance with NASA Ames access rules • Travels requests, expense reports and purchase requisitions • Travel log and Contract employee database • Maintained current Task Assignment Authorization files • Schedule conference rooms and coordinate meetings • Maintain office supplies and leased equipment • Point of contact for electronic visit request for individuals or groups Show less

Accounts Manager

• Feb 2002 - Jan 2003

Reason for leaving (Better Opportunity) • Processed and maintained over 200 loans. • Collected and reconciled delinquent accounts • Maintained accounts payable and receivable. Reason for leaving (Better Opportunity) • Processed and maintained over 200 loans. • Collected and reconciled delinquent accounts • Maintained accounts payable and receivable.

Floral Dept Manager

• Sep 2001 - Feb 2002

Reason for leaving (Better Opportunity) • Directed order inquiries to the correct department • Processed Contract • Followed up with setting up accounts for clients Reason for leaving (Better Opportunity) • Directed order inquiries to the correct department • Processed Contract • Followed up with setting up accounts for clients

Administrative Associate

• Jun 2001 - Sep 2001

Reason for leaving (temporary position) • Coordinated appointments for testing and exams. • Maintained insurance status and billing. Reason for leaving (temporary position) • Coordinated appointments for testing and exams. • Maintained insurance status and billing.