Executive Assistant/Operations Manager/Human Resources

• Jul 2017 - Present

• Orchestrate travel itineraries including domestic and international flights, hotel reservations and car services for entire office. • Oversee hiring process, phone screening potential candidates, drafting and sending offer letters, performing background checks, and updating internal employee payroll system. • Conduct orientation for new hires, welcoming them to company and guiding through initial questions. • Plan quarterly and holiday outings and trade show and sponsorship opportunities, including registration and/or sponsorship, booth needs, premiums, handouts, transportation, and other logistics. • Administer Annual SOC II Audit and provide supporting documentation. • Maintain Google Drive containing HR files, up-to-date company directory and organizational charts, and update employee handbook as needed to enforce office policies. • Close outstanding account balances by sending invoices or communicating with customers via phone or email, posting payments in internal accounting system.• Collaborate with sales, customer service, and marketing to verify and resolve account discrepancies. • Form and foster positive relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time. • Coordinate CEO’s calendar, organizing and scheduling meetings and appointments. • Founded and oversee the EverythingBenefits Community Service Program• Liaise with premium companies to attain corporate premiums consistent with company branding.

Executive Assistant/ Marketing Associate

• Aug 2016 - Jul 2017

• Organized and participated in annual sales meeting, coordinating logistics with CAO and President. • Directed planning for annual holiday outings and trade show appearances, including arranging activities, food, transportation, and more. • Updated company website with the with latest literature, product descriptions and user lists. • Utilized CMS to update Barnet iOS application and digital marketing platforms for customer events. • Overhauled concept books and product literature in conjunction with EVP, VP of Sales, VP, Chief Administrative Officer and Director of Systems & Color Concepts. • Authored electronic newsletters to be sent to customers monthly • Transitioned KISS sheets and formulating guidelines into new company format. • Headed negotiation of premium pricing, design, and logistics to maintain premium inventory. • Establish weekly agendas and update internal literature and samples before weekly sales team meetings. • Manage logistics for various webinars, including call-in details, setting up equipment, and recording calls.• Coordinate sales team’s travel, marketing, and trade show calendars. • Manage and maintain sales team, travel, marketing and trade show calendars• Perform general administrative support for President and other C-level executives.

Executive Assistant to CEO

• Sep 2014 - Jun 2016

• Ensured maximum professionalism, strict confidentiality and discretion with all materials and all levels of the organization, including outside vendors. • Seamlessly arranged comprehensive international and domestic business travel itineraries for the entire company staff including airfare, ground transportation, accommodations, and dinner reservations. • Supported preparation of high-quality materials for meetings using PowerPoint, Word, and Excel. • Staffed phone at all times, screening and forwarding calls as needed. • Fielded all incoming client payments, reconciling statements and preparing for deposit. • Communicated continually with Human Resources representatives to assist with orientation and other personnel needs. • Organized all companywide meetings, parties, gift exchange, and events as well as volunteer days. • Served as the general point person and problem-solver in the office, supporting administration. • Acted as an assistant office manager for trUbalance Nutrition & Fitness, the CEO’s second company.

Executive Assistant Project Coordinator

• Sep 2010 - Mar 2014

• Compile and coordinate complex calendars of the Chief Design Officer (Outerwear), Director of Champion, Director of C9 by Champion, and Director of Operations. • Drafted PowerPoint presentations and Excel spreadsheets for executives and corporate meetings. • Consulted with corporate headquarters on department budget and spending. • Appropriately coded all department invoices and closed out marketing and outerwear design budget each month, accruing the correct dollar amounts. • Booked and planned extensive international and domestic travel itineraries.• Authored, filed, and maintained office organizational charts and expense reports. • Worked closely with office manager to plan office events and perform general office administration.

Paralegal

• Dec 2008 - Jan 2010

Paralegal

• Sep 2008 - Dec 2008