Experience

South Carolina State University

• United States
• Education Administration Programs
• 400 - 500 Employee

• Administrative Specialist II

  • Jun 2006 - Present

  Assist Director and other school faculty and staff by performing a variety of administrative/clerical duties, which include composing letters, memorandums, routine reports and preparing and processing various university and department documents. I am responsible for making travel arrangements, maintaining departmental files, and scheduling meetings. Other duties include transmitting and/or mailing various routine and confidential documents, providing supervision to office assistant, student workers and pre-step students. I have also assisted with preparing the fiscal budget, and setting up professional development for faculty and staff. Other duties and tasks include being the Determining & Verifying Agent of Felton Laboratory School's Free and Reduced Meal Applications, School Portrait Coordinator, Assistant Supervisor to Work-Study Students and Pre-Step Coordinator. Gained knowledge of Banner System and worked with school budget and its associated grants and general accounts. I also work with our 21st Century Afterschool Program ensuring volunteer students have substantial documentation on file for future audit and maintaining a proper flow of students working with the program.



Family Health Centers, Inc.

• Administrative Assistant

  • May 2003 - Jan 2005

  Changed position within one year from Customer Service Representative (CSR) to Administrative Assistant. Utilized Microsoft Excel, Outlook, Word and BCA (patient database) program daily, supported Finance Department, Chief Executive Officer and Administrative Manager. I was also the liaison to the Finance Committee. I assisted with preparing reports, handling travel arrangements, coordinating conferences, and departmental meetings. Also, I greeted patients of diverse backgrounds (spoke minimal Spanish language when needed), updated patient information, scheduled patient appointments, reconciled fees, prepared fee summary and submitted collected fees to the Finance Department.



Greater Columbia Chamber of Commerce

• Executive Assistant

  • Jan 1999 - Apr 2003

  Sole liason to the Executive Committee (21 members) and Board of Directors (76 members). I was responsible for preparing reports, monthly transcription of minutes and preparation of Executive Committee and Board of Directors meetings, updated policies and made revisions to the committee bylaws when necessary. I maintained the President's busy calendar, expense reports, setup and scheduled lunch meetings in and out of the chamber to include staff retreats. I also met and greeted visitors, rerouted mail and redirected phone calls when necessary, ensured smooth running of office in the president's absence. Handled heavy telephone contact on a daily basis with influential clients/chamber members; responded to calls, and followed up as needed. I also coordinated dignitary breakfasts, receptions, quarterly meetings, and Past Chairmen Club functions while maintaining an annual budget.