Experience

Descon Engineering Limited

• Pakistan
• Construction
• 700 & Above Employee

• Documents Controller

  • Jul 2012 - Present

  JOB DESCRIPTION: Responsible to maintain and update Department files. Receive, Distribute and retrieve documents. Archiving of documents for the proper flow of information and record keeping of the documents. Ensure on time correspondence to mail, faxes etc. Arrange for delivery of correspondence to clients, receive & make phone calls, schedule and make appointments with client. Maintain Clients contacts and information. Proofreads typed or printed work and check records and reports for compliance with established standards and special instruction. Prepare & Present cumulative/actual charts for Project technical documents as and when required. Implement the relevant requirements of the Project Specific Procedures for Control of Documentation. Prepare the reports on all administrative documents, technical documents etc as directed. To manage & handle routine office correspondence, filing, swift the communication efficiently and independently. Maintain active file on personnel movements and implement the relevant requirements of Project Quality Plan & Associated procedures. Provide an audit-able trail of incoming and outgoing documentation on projects assigned to the project group using the company procedures and systems. Coordinate the distribution of issued drawings, technical documents, administrative documents, material submittals, distribution etc.



PARCO - Pak-Arab Refinery Limited

• Pakistan
• Oil and Gas
• 700 & Above Employee

• Documents Controller

  • Feb 2007 - Jul 2012

  JOB DESCRIPTION:: Sorts, codes, files, retrieve, and verify receipt of a variety of complex and/or sensitive documents following established procedures associated with a specialized filing system. Draft and type official letters, memos and other correspondence. Follow up all official matters regarding Head of Department. Operating office equipment and use word processing, spread sheets and other software applications to prepare reports, invoices, financial statements and letters. Arrange for delivery of correspondence to clients, receive & make phone calls, schedule and make appointments with client. Maintain Clients contacts and information. Make travel related documents of Head of Department. Arrange all supporting documents for Visa processing. Make all in-house and overseas travel bookings, reservations and other related arrangements. Ensure proper coordination with HR Department on behalf of the department for HR related matters like orientation programs of new joiners, trainings etc. Coordinate properly with Admin Department on behalf of the department for Admin /Procurement related matters like requesting stationery, office equipment (PC, Telephone sets etc.), and arranging transport to avoid any complaints regarding office equipment. Coordinate with Finance Department on behalf of Department for department’s financial matters like monitoring expense claim vouchers, verifying bills etc. Budget control on behalf of department to analyze department’s financial requirements and accuracy of financial issues if raised any in future