Experience

Creative Chaos

• United States
• Software Development
• 100 - 200 Employee

• Administrative Officer

  • Jun 2014 - Present

  • To perform day-to-day administrative operations e.g. housekeeping, utilities arrangements, etc. to ensure smooth operations. • Filing of the vendors’ contracts, support staff personal files, and daily expenses invoices. • To deal with front desk affairs, answering to telephone calls, booking appointments, welcoming visitors, and guiding them to the relevant department or person. • Assist with maintenance, renovation, and relocation of the office and prepare the Work Orders. • To handle the insurance and repair matters of company vehicles, mileage records, getting repair quotes from multiple vendors, and approval from HoD. • Responsible to arrange in-house meetings, making presentations, taking minutes of meetings, and further relay minutes to the concerned persons. • Create the POs to purchase office supplies, kitchen groceries and maintain the inventory to keep a check on the usage and vendor management. • Maintain the record of company equipment on Excel sheet and in the HRIS system, perform yearly audits before the insurance renewal and disposal of the broken or dysfunctional assets. • To respond to staff queries via emails, telephone calls, and on Slack channel to resolve the issues in a timely manner. • Review, evaluate, and implement administrative SOPs and ensure that SOPs are followed. • To supervise security affairs of the office, CCTV monitoring, and outsourcing security guards. • Arrangement and execution of all sorts of picnics, corporate events, and seminars. • Plan, prepare, and devise work schedules, according to budgets and workloads to endure deadlines are met. • Domestic and international travel, accommodation, and visa arrangements of staff. • Prepare budgets and budget forecasts to maintain budgetary control. • Checking the monthly invoices and coordinating with Finance for timely payments. Show less