Experience

Display Fabrication Group Inc

• United States
• Architecture and Planning
• 1 - 100 Employee

• Assistant Project Manager

  • Apr 2023 - Present

• Human Resources Administrative Assistant

  • May 2022 - Apr 2023

  Work with ADP to ensure company is in compliance with all HR tasksAdd employee punch times to attendance softwareSchedule and run safety meetings (monthly)Schedule trainings with ADPIIPP – Injury Illness Prevention ProgramRequest PTO forms for absent employeesNew hire packetsPrepare termination documentsFile employee paperworkCreate company memosAssist with company events – Booking venue, gifts, food, invitation, etc.Update employee handbookSchedule annual open enrollment with ADPUse of staffing agencies for temporary employeesOpen & monitor workers compensation casesUpdate insurance with new/term employeesUpdate first aid records & OSHA requirementsSchedule & coordinate screenings – Hearing tests, forklift training, etc.Schedule production meetingsUpdate production scheduleBook flightsBook hotelsSubmit credit card authorization forms for hotel reservationsCreate purchase ordersCreate estimatesRequest quotes for transportationCreate job folders on serverCreate production control form based on estimateCreate project checklistsCreate shipping documents – bill of lading, outbound inventory, final logCreate pull & prep requestsRequest COI from insurance brokerPlace show service ordersTrack and document change orders for invoicingLabor call requestsCreate progress reportsSchedule FedEx deliveriesCall for service for copiersOrder stampsPick up / drop off mailFile A/P paperwork upstairsTake minutes for conference calls Show less



WSP USA

• United States
• 1 - 100 Employee

• Executive Project Assistant

  • Dec 2019 - Jul 2020

  Assisted the vice president, project managers, and commissioning team with overseeing all phases of the project life cycle. Managed calendars, scheduled meetings with clients, scheduled travel arrangements, and prepared expense reports. Handled confidential information and streamlined communications regarding the project. Managed and maintained project folders on the server. Assisted with project planning, research, organizing, managing, coordinating, and executing activities related to assigned projects to meet deadlines. Show less

• Front Desk Receptionist

  • Nov 2018 - Dec 2019

  Answering and directing calls of clients to the vice president and project managers. Maintained daily calendars, and scheduled meetings with clients and vendors for the project management and commissioning team. Created and maintained project folders on the server. Maintained frequent communication with office management, human resources, and accounting on all projects. Coordinated company events to build employee morale. Submitted expense reports for the vice president and project managers. Scheduled employee travel arrangements for job site visits. Show less



Empire Construction

• Zambia
• Civil Engineering

• Lead Office Assistant

  • May 2018 - Sep 2019

  Assisted with the onboarding and offboarding process for employees using ADP to ensure the company was in compliance. Managed and submitted employee time cards to process payroll. Place orders for job materials and create purchase orders in Quickbooks. Sent out invoices for client payment after each job completion. Submitted expense reports and reimbursements for employees. Prepare work schedules for employees based on availability and job demands. Maintained office supply orders and inventory for office operations as well as equipment maintenance. Answer billing questions and inquiries with customers to provide outstanding customer care. Show less