Director of Operations

• Jan 2023 - Present

Manage operations for a globally distributed team Systems implementations, such as Spendesk for both debit cards, budget tracking, and monthly accounting Run monthly accounting close process both for both German and the US entities Monthly Investor reporting process contributor Point person for quarterly VC reporting Weekly Kick-Off Management Payroll management in Germany as well as for contract employees Bank account maintenance US and… Show more Manage operations for a globally distributed team Systems implementations, such as Spendesk for both debit cards, budget tracking, and monthly accounting Run monthly accounting close process both for both German and the US entities Monthly Investor reporting process contributor Point person for quarterly VC reporting Weekly Kick-Off Management Payroll management in Germany as well as for contract employees Bank account maintenance US and Europe Run annual 409A valuation process Point person for the annual budget process Source and spearhead twice-annual in-person week-long retreats for a globally distributed team. In charge of swag internal and external constituents SOC2 compliance team member Interact cross-departmentally to ensure a smooth process from the Engineering team to Marketing et. al

Head Of Operations

• Sep 2021 - Dec 2022

Senior Administrative Manager

• Jun 2017 - Aug 2021

Manage the team of administrative staff for FO&T, streamlining operational expectations and support for initiatives within the group—implementing anticipation of service level requirements for team members. Focus on project management tools through continuing education modules to promote a more streamlined work product and ensure outcomes through defined stakeholders. Identify a stopgap tool for NYU Finance while we are launching a new PM tool. Manage all Finance, Operations, and… Show more Manage the team of administrative staff for FO&T, streamlining operational expectations and support for initiatives within the group—implementing anticipation of service level requirements for team members. Focus on project management tools through continuing education modules to promote a more streamlined work product and ensure outcomes through defined stakeholders. Identify a stopgap tool for NYU Finance while we are launching a new PM tool. Manage all Finance, Operations, and Treasury Projects, providing metrics to the lead team as required. Space update project manager, with duties including floor-by-floor office space, changes to upgrade the number of office spaces, and the movement of filing systems to the digital area. WorkSmart coordinator. The WorkSmart initiative focuses on narrowing our in-office footprint, primarily on work-from-home options for the NYU administration. Tasked with crafting communications for the FO&T lead team heads to all of FO&T. Also in charge of monthly recognition emails from the CFO to all her direct reports. Member of the University-Wide Events team. Accountable for over 15 large-scale FO&T events, 48 small FO&T events during each fiscal year, and coordinating with outside departments for over 40 large-scale events each year. Produce the quarterly Financial Forum for the office of the CFO. Manage guests, logistics, IT, and event issues. Responsible for keeping within approved budget parameters for events and reconciling expenditures relating to meetings while maintaining relationships with approved vendors and finding and cultivating new relationships with potential vendors for NYU. Tasked with decreasing spending within the department to align with President Hamilton’s spending initiatives. Member of various committees, Sustainability, Diversity and Inclusion and Onboarding currently.

Administrative Manager

• Jun 2014 - Jun 2017

Responsible for maintaining the operations of the Union Square offices for multiple departments. Accountable for many events throughout the fiscal year, including large-scale all-hands meetings twice yearly and annual retreats. In charge of maintaining, updating, and facilitating all calendared events, both large and small, for the Treasurer of NYU and her direct reports. The primary point of contact for the whole of the Finance Operations and Treasury Departments at… Show more Responsible for maintaining the operations of the Union Square offices for multiple departments. Accountable for many events throughout the fiscal year, including large-scale all-hands meetings twice yearly and annual retreats. In charge of maintaining, updating, and facilitating all calendared events, both large and small, for the Treasurer of NYU and her direct reports. The primary point of contact for the whole of the Finance Operations and Treasury Departments at NYU. Accountable for keeping within approved budget parameters for events mentioned above and reconciling expenditures correlating to meetings. Responsible for managing individuals in a daily office capacity as well as offsite for meetings and events. Responsible for maintaining relationships with approved vendors and finding and cultivating new relationships with potential vendors for NYU.

Director of Operations

• Mar 2021 - Jul 2021

Worked directly with the President and co-founder to build Brydge Health from a multitude of volunteer groups into a cohesive and coordinated group of volunteers. We achieved booking over 6,000 COVID-19 Appointments for Holocaust survivors, and marginalized communities in the NYC metro area and Chicagoland primarily. Built a HIPPA compliant form input database to keep track of data as needed for appointment bookings based on guidelines in an ever-changing environment. Helped with… Show more Worked directly with the President and co-founder to build Brydge Health from a multitude of volunteer groups into a cohesive and coordinated group of volunteers. We achieved booking over 6,000 COVID-19 Appointments for Holocaust survivors, and marginalized communities in the NYC metro area and Chicagoland primarily. Built a HIPPA compliant form input database to keep track of data as needed for appointment bookings based on guidelines in an ever-changing environment. Helped with the 501c3 application and with the addition of the Giving Back Fund as our Fiscal Sponsor. Partnered with a freelance Social Media coordinator to set up a calendar for Twitter, Instagram and Facebook feeds. Partnered with Lyft, Uber, and the NYC Ride Share club to provide drivers with access to COVID- 19 vaccines as well as providing rides to individuals who could not get to vaccine sites. Created job descriptions, postings, background documents on Brydge Health. Ran brainstorming meetings on Brydge Health mission and vision planning. Incorporated these into forming of all Brydge Health mission and planning documents for incorporation. Approved all payments from our corporate bank account. Found and planned various relationships with vendors as needed for our needs. Zoom (phone and meetings), Formstack (data collection), JustWorks (healthcare). Managed Volunteers via Slack and WhatsApp to keep data clean and compliant also provided Privacy Policies to all volunteers. Organized vaccine pop-up sites at City Harvest locations around NYC. Create monthly recognitions for volunteers and provided recognition through various acknowledgment modes. Show less Worked directly with the President and co-founder to build Brydge Health from a multitude of volunteer groups into a cohesive and coordinated group of volunteers. We achieved booking over 6,000 COVID-19 Appointments for Holocaust survivors, and marginalized communities in the NYC metro area and Chicagoland primarily. Built a HIPPA compliant form input database to keep track of data as needed for appointment bookings based on guidelines in an ever-changing environment. Helped with… Show more Worked directly with the President and co-founder to build Brydge Health from a multitude of volunteer groups into a cohesive and coordinated group of volunteers. We achieved booking over 6,000 COVID-19 Appointments for Holocaust survivors, and marginalized communities in the NYC metro area and Chicagoland primarily. Built a HIPPA compliant form input database to keep track of data as needed for appointment bookings based on guidelines in an ever-changing environment. Helped with the 501c3 application and with the addition of the Giving Back Fund as our Fiscal Sponsor. Partnered with a freelance Social Media coordinator to set up a calendar for Twitter, Instagram and Facebook feeds. Partnered with Lyft, Uber, and the NYC Ride Share club to provide drivers with access to COVID- 19 vaccines as well as providing rides to individuals who could not get to vaccine sites. Created job descriptions, postings, background documents on Brydge Health. Ran brainstorming meetings on Brydge Health mission and vision planning. Incorporated these into forming of all Brydge Health mission and planning documents for incorporation. Approved all payments from our corporate bank account. Found and planned various relationships with vendors as needed for our needs. Zoom (phone and meetings), Formstack (data collection), JustWorks (healthcare). Managed Volunteers via Slack and WhatsApp to keep data clean and compliant also provided Privacy Policies to all volunteers. Organized vaccine pop-up sites at City Harvest locations around NYC. Create monthly recognitions for volunteers and provided recognition through various acknowledgment modes. Show less

Executive Assistant/Researcher

• Oct 2012 - Jun 2014

Responsible for troubleshooting, maintenance of the principles day-to-day work In charge of research projects to inform the CEO's goals for the Institute Responsible for planning events, admissions receptions, group visits and Professional Development, for and at the Institute and at the school in East Hampton and various international conferences Directly responsible for maintaining and furthering the goals of the Institute through discretion in my… Show more Responsible for troubleshooting, maintenance of the principles day-to-day work In charge of research projects to inform the CEO's goals for the Institute Responsible for planning events, admissions receptions, group visits and Professional Development, for and at the Institute and at the school in East Hampton and various international conferences Directly responsible for maintaining and furthering the goals of the Institute through discretion in my position Proven ability to multitask in a high stress time sensitive environment Responsible for all travel arrangements for CEO and those traveling with her, both nationally and internationally In charge of office maintenance for the Ross Institute office NYC, Primary keeper of several calendars, and meeting planner for Ross Institute initiatives Show less Responsible for troubleshooting, maintenance of the principles day-to-day work In charge of research projects to inform the CEO's goals for the Institute Responsible for planning events, admissions receptions, group visits and Professional Development, for and at the Institute and at the school in East Hampton and various international conferences Directly responsible for maintaining and furthering the goals of the Institute through discretion in my… Show more Responsible for troubleshooting, maintenance of the principles day-to-day work In charge of research projects to inform the CEO's goals for the Institute Responsible for planning events, admissions receptions, group visits and Professional Development, for and at the Institute and at the school in East Hampton and various international conferences Directly responsible for maintaining and furthering the goals of the Institute through discretion in my position Proven ability to multitask in a high stress time sensitive environment Responsible for all travel arrangements for CEO and those traveling with her, both nationally and internationally In charge of office maintenance for the Ross Institute office NYC, Primary keeper of several calendars, and meeting planner for Ross Institute initiatives Show less

Assistant/Research Department

• Sep 2010 - Sep 2011

Responsible for research for a variety of academic articles. Assisted with research and manuscript preparation for Dr. Holly Blackford's latest book The Myth of Persephone in Girls' Fantasy Literature, Routledge 2012. Dealt with logistics with respect to the publishing of articles and books. Directly responsible for the handling of Dr. Blackford’s schedule with regard to publishing deadlines. Responsible for research for a variety of academic articles. Assisted with research and manuscript preparation for Dr. Holly Blackford's latest book The Myth of Persephone in Girls' Fantasy Literature, Routledge 2012. Dealt with logistics with respect to the publishing of articles and books. Directly responsible for the handling of Dr. Blackford’s schedule with regard to publishing deadlines.

Executive Assistant

• May 2007 - Aug 2010

Maintained nationally syndicated columnists business and personal calendars. Organized all domestic and international travel. Organized budgets, details for sales appointments, lecture series and other public events across the US to promote the column. Enhanced authors’ effectiveness by providing information management support. Performed administrative duties such as working with the column’s companion website, Greatest Books for Kids… Show more Maintained nationally syndicated columnists business and personal calendars. Organized all domestic and international travel. Organized budgets, details for sales appointments, lecture series and other public events across the US to promote the column. Enhanced authors’ effectiveness by providing information management support. Performed administrative duties such as working with the column’s companion website, Greatest Books for Kids (www.greatestbooksforkids.com) Trouble shot for every problem to make certain the author was not distracted by minutiae. Acted as liaison with newspaper editors, book publishers, and libraries across the country. Worked with author to examine, collate, and organize 21-years of weekly columns to create an anthology. Coordinated of Children’s Reading Initiative to promote literacy in youth through organizing numerous book drives, read-aloud sessions, and donating children’s books. Show less Maintained nationally syndicated columnists business and personal calendars. Organized all domestic and international travel. Organized budgets, details for sales appointments, lecture series and other public events across the US to promote the column. Enhanced authors’ effectiveness by providing information management support. Performed administrative duties such as working with the column’s companion website, Greatest Books for Kids… Show more Maintained nationally syndicated columnists business and personal calendars. Organized all domestic and international travel. Organized budgets, details for sales appointments, lecture series and other public events across the US to promote the column. Enhanced authors’ effectiveness by providing information management support. Performed administrative duties such as working with the column’s companion website, Greatest Books for Kids (www.greatestbooksforkids.com) Trouble shot for every problem to make certain the author was not distracted by minutiae. Acted as liaison with newspaper editors, book publishers, and libraries across the country. Worked with author to examine, collate, and organize 21-years of weekly columns to create an anthology. Coordinated of Children’s Reading Initiative to promote literacy in youth through organizing numerous book drives, read-aloud sessions, and donating children’s books. Show less

Account Representative

• Jun 2006 - Apr 2007