Monika Paquette

Accounts Payable Specialist at City of Oak Harbor, WA
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Contact Information
us****@****om
(386) 825-5501
Location
Greater Seattle Area
Languages
  • English Native or bilingual proficiency
  • Polish Native or bilingual proficiency
  • Italian Native or bilingual proficiency
  • Spanish Professional working proficiency

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Credentials

  • Accounting Foundations: Bookkeeping
    LinkedIn
    Apr, 2023
    - Nov, 2024
  • SAP ERP Essential Training
    LinkedIn
    Mar, 2023
    - Nov, 2024

Experience

  • City of Oak Harbor, WA
    • United States
    • Government Administration
    • 1 - 100 Employee
    • Accounts Payable Specialist
      • May 2023 - Present

      Monitors funds and project expenditures, leveraging financial management systems to uphold adherence to budgets and facilitate optimal resource allocation. Leverages technology and lean sigma methodologies to identify process improvement opportunities to enhance financial efficiency. Manages and oversees the accounts payable remittance schedule to ensure timely and accurate payment processing for financial transactions. Develops, updates, and maintains Standard Operating Procedures (SOPs) with detailed instructions for critical financial functions. Assist Finance Director in establishing and refining the City's accounts payable policies and procedures to align with financial best practices. Diligently secures payment allocation approvals from the department head, exemplifying adherence to Washington’s Segregation of Duty (SOD). Performs financial journal entries and reconciliations to maintain accurate financial records and identify erroneous transactions. Showcases proficiency in the City's ERP system's intricate financial features and functions while actively performing a broad evaluation of a new ERP system, focusing on the technical and financial aspects and assessing system requirements, features, functionalities, and compatibility with the current City’s software to ensure seamless integration and efficiency. Conducts a comprehensive cost-benefit analysis of the Employee Document Management Software to enhance and optimize the existing workflow. Crafts precise financial reports and performs detailed financial analyses while adhering to Washington State BARS GAAP requirements. Assumes responsibility for initiating and supervising bank transfers in support of seamless financial transactions. Formulates proposals for process enhancements within the accounts payable workflow aimed at maximizing financial efficiency. Collaborates with 11 Departments to ensure prompt debt reconciliation with 11200 vendors and to maintain healthy financial relationships. Show less

  • R.P.I. Deputy Inspections,Inc.
    • San Clemente, California, United States
    • Financial Analyst, Accountant
      • Mar 2019 - Oct 2022

      Managed and maintained financial operations for a small business, overseeing budgeting, financial planning, and cash flow management. Prepared and analyzed financial statements, including income statements, balance sheets, and cash flow statements, to provide accurate and timely financial information for decision-makers. Developed and implemented financial strategies to optimize the company's financial performance and ensure sustainable growth. Conducted financial analysis and forecasting to identify areas for cost reduction, revenue enhancement, and operational efficiency improvements. Oversaw all QuickBooks financial transactions ensuring timely and accurate financial reporting. Prepared month-end balance sheet reconciliations, recorded all financial transactions, created reports, tracked income, and verified expenses for accuracy and legitimacy to facilitate effective financial analysis. Conducted extensive financial analysis to identify and resolve tax-reporting errors, resulting in 50k savings for the company. Improved accounts receivable turnover, ensuring correct invoicing process and efficient funds collection. Maintained meticulous records of financial data, ensuring the accuracy and completeness required for financial analysis and reporting. Show less

  • Navy Federal Credit Union
    • United States
    • Financial Services
    • 700 & Above Employee
    • Mortgage Loan Originator, Personal Banker
      • Aug 2014 - Feb 2018

      Advised customers on budgeting and money management, optimizing their account portfolios through high-yield accounts, low borrowing rates, and refinancing alternatives, increasing customer satisfaction by 20%. Carried out wide-ranging financial service duties for personal, business, IRAs, and Trust accounts, displaying a broad understanding of financial instruments and services. Analyzed and audited accounts and monetary instruments to prevent fraud and minimize financial losses, resulting in savings of $175K for the company. Mentored and trained a 10-person branch team on banking compliance regulations, mortgage products, and financial services, enhancing the team's expertise and efficiency. Managed routine transactions, balancing and reconciling cash drawers and ATMs with 100% accuracy, while also handling daily closeout processes, exhibiting strong attention to detail and accountability. Generated over $10M in consumer loans, credit cards, mortgages, and certificates monthly, demonstrating excellent communication and active listening skills. Provided exceptional member service experiences by upholding high standards of professionalism and customer service, resulting in multiple peers' and members' recognitions and career promotions. Regularly exceeded monthly target goals by cross-selling credit union products and services, exhibiting strong sales and marketing skills. Maintained detailed client records in compliance with regulatory requirements, utilizing the bank's CRM system. Acquired comprehensive knowledge of the Bank Secrecy Act (BSA), Currency Transaction Reports (CTR), and Suspicious Activity Reports (SAR), Anti-Money Laundering (AML). Performed Branch Office vault opening, closing, and balancing procedures, displaying strong attention to security and internal controls. Provided Notary Public services for credit union members, demonstrating knowledge of legal requirements and attention to detail. Show less

  • Cosmoestetica
    • Catania Area, Italy
    • Procurement Agent, Executive Assistant
      • Jul 2011 - Oct 2013

      Leveraged deep market knowledge and extensive supplier networks to establish strong partnerships with Chinese vendors, ensuring a robust and reliable supply chain for aesthetic machine production. Spearheaded cost-saving initiatives through diligent negotiation with vendors, resulting in substantial reductions in procurement costs and increased profitability for the start-up company. Developed and implemented comprehensive cost management strategies, closely monitoring budgetary allocations and analyzing expenditure patterns to drive efficiency and maximize cost-effectiveness. Expertly negotiated terms and conditions with Chinese vendors, skillfully securing favorable contractual agreements that not only optimized pricing but also ensured high-quality materials and timely deliveries. Employed meticulous analysis of market trends, pricing data, and currency exchange fluctuations to proactively identify cost-saving opportunities and devise innovative strategies for sustainable cost reduction in the procurement process. Show less

  • Etna Convention Bureau
    • Catania, Sicily, Italy
    • Project Manager
      • May 2010 - Jun 2011

      Conducted business analysis of convention venues to determine suitability based on client requirements and budget constraints, providing valuable insights to customers and improving the bureau's reputation as a reliable and knowledgeable partner in the event planning industry. Oversaw bid projects to determine feasibility and profitability, customized proposals to meet the event criteria, and maximize revenue potential, securing three significant conferences for the region. Analyzed the economic impact of events on local and regional economies, presenting findings to stakeholders and decision-makers. Arranged site visits and venue inspections for prospective business buyers. Increased local partner selection such as hotels and resorts, event management, logistics, catering, and Audio Video companies by 30%. Maintained up-to-date and accurate business records of local partners in the bureau's CRM. Show less

Education

  • University of Maryland Global Campus
    Cum Laude Bachelor of Science - BS, Finance
    2020 - 2021
  • Institute for Veterans and Military Families - IVMF
    Six Sigma
    2023 - 2023
  • University of Maryland Global Campus
    Associate of Arts - AA, Management Studies
    2019 - 2020
  • Università di Catania
    Economics and Tourism Enterprise Management
    2009 - 2012

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