Experience

People's Community Clinic

• Austin, Texas, United States

• Payroll/Purchasing Specialist

  • Jul 2021 - Present

  • Analyze, prepare and input payroll data into the Exponent processing system. • Oversee and acquire manual timesheets. Audit timesheets for accuracy and consistency daily. • Ensure all employees are set up with accurate distribution codes and updated as required • Ensure all direct deposits; benefit deductions, 403B, HAS, etc. transfers and or files required are processed within the payroll schedule and verify that all have been handled properly and accurately. • Compile and distribute regular payroll reports for management, including leave liability and overtime. • Promptly respond to and resolve employee payroll-related questions and problems. • Process all staff reimbursement requests accurately and in a timely manner. Process off cycle payroll when needed. • Review changes in current salary ad deductions and report discrepancies to appropriate Human Resources staff. • Make sure that Payroll, benefits and personnel functions are coordinated with Human Resources Manager. • Create Purchase Orders from request by staff thru the Accounting system on a daily basis. • Ensure that items on the Purchase Order request are coded to the correct GL Strand.by creating the GL Strand from the Charts of Accounts List. • Set up and create new GL Account for new vendor in the Accounting system. . • Collect packing slips or confirmation of received items from purchase order from a cross functional team. Receive and invoice all purchase orders that has confirmation of received items and or packing slip. • Ensure all invoices for the month is received and invoiced for month end closing each month. • Contact vendors when missing invoice; or other discrepancies. Show less



Samsung Electronics

• Austin, Texas Metropolitan Area

• Payroll/Benefits Associate

  • Oct 2020 - Feb 2022

  • Use customer service skills to answer employees’ questions in regards to paycheck (which includes PTO balances and accruals. • Researched, determined source of problem and solve payroll issues on a daily basis. • Audit timecards for traditional and shift employees to ensure they are being paid correctly according to scheduled shift worked on a weekly basis. • Audit 401K contributions and 401K deferrals on a weekly basis for accuracy. • Issue new hire badges and badge replacements as needed. • Audit and update Leave of Absence (Short Term Disability, Military, and Maternity) reports to ensure accuracy. • Audit terms and new hires to ensure they are paid correctly before payroll process. Calculate final pay. • Audit and make changes in Kronos on employee’s timecard for amended timecard forms and daily shift adjustment forms to ensure they are included in employee’s pay before payroll processes. • Conduct Pre-check audits payroll processing week. • Enter repay of overpayment checks into the Cash and Receipts application for submission. • Distribute paychecks and other jobs as assigned. Show less



Apple

• Austin, Texas Area

• Payroll Specialist

  • 2011 - 2018

  Process bi-weekly payroll for 4900 employees which includes exempt, non-exempt, and part-time employee multi-state. • Processed 10-15 manual checks on a daily basis for terminated employees, severance payout, lost checks, direct deposit returns, and late hour approval on timecards. • Calculated deductions, vacation and sick accruals, Employee Stock Purchase Plan, and medical leaves for ADP and SAP processing. • Provided customer service skills to answer complex phone calls, e-mails, and other correspondence regarding employee’s paycheck and other concerns. • Processed payroll check deposits to bank by making sure checks are coded to the right General Ledger account and that they balance before sending to bank of America for deposit. • Loaded and imported files from FileMaker to Merlin to process. • Entered new hires and re-hire paperwork that comes in on a daily basis. This also includes pay rate changes, deductions, dept changes, and job status changes. • Entered timecard edits for employees who forgot to enter hours on timecard before pay period ended. • Processed tax verification forms for US and Canada employees. • Researched determine source of problem and solve payroll issues on a daily basis by working closely with Human Resources and other business partners. • Conducted audits of payroll to ensure employees have been paid correct. • Processed subpoena requests and wage requests for legal and third party vendors. Credit Card Dispute Specialist, Rotation Program, 2011- 2012 Respond to credit disputes and forgery concerns, with entering various codes and verbiage for dispute. • Ensured customers were billed correctly. • Sent proof of receipt to customer internal and external. • Researched and resolved outstanding chargebacks on past due accounts within deadline. Show less



URS Corporatiotn

• Austin, Texas Area

• Assistant Payroll Team Lead

  • 2007 - 2011

  Processed weekly and bi-weekly payrolls for 1200 Unions and craft employees. • Set-up and managed prevailing wage requirements for employees in disbursed locations as required by the Federal Labor Law Act for accounting purposes. • Responded to employee inquiries regarding payroll issues or concerns. • Coordinated with ADP to get new tax jurisdiction codes set up. • Received, review, monitor, and evaluate pay related problems affecting individual employees. Perform inquiries related to Student Loans, Child Support Court Orders, Health Benefits, Tax Levies, and Employment Verifications. • Examined and reconciled pay accounts to confirm the information transmitted is properly reflected; investigated complaints and determined source of problem. • Processed reimbursement of expenses completed and approved; and cash advances. • Formed Customer Service skills by applying a working knowledge of payroll accounting procedures and requirements as described in State Regulations. • Provided data entry to keep current the master employee record (MER) which includes: record addresses, allotments, federal and state tax authorizations, bonds, charity, accounting classification, employee organizations, net pay distributions, advanced/restored vacation, other leave (sick, annual, and comp time). • Created and provided Certified Reports for various departments, states offices, and divisions regarding employee hours and wages. • Conducted scheduled and unscheduled audits of payroll accounting records, time sheets, payroll registers and all pay reports. Collect spreadsheets from regional offices, compile data into a master payroll accounting record and transmit to Contract Payroll Data Company. • Prepared and submitted recurring payments to different agencies. Show less