Experience

Mechanica Engineering Consultants Pty Ltd

• South Africa
• Oil and Gas
• 1 - 100 Employee

• Bookkeeper/Administrator

  • Feb 2020 - Present

  • Accurately capture financial data, such as invoices, receipts, and expenses, into the accounting system or spreadsheet software. Ensure that all data is entered in a timely manner and in accordance with established procedures.• Organize and index various types of data, documents, and records according to established guidelines and procedures. • Perform quality control checks to maintain data integrity. • Documentation and Filing: Maintain organized and secure documentation of all captured data, ensuring easy retrieval and reference. • Follow established filing systems and procedures to manage electronic or physical records. Show less



The Barnyard Theatres Head Office

• South Africa

• Data Capturer/Bookkeeper Assistant

  • Feb 2013 - Jan 2020

  · Accurately capture financial data, such as invoices, receipts, and expenses, into the accounting system or spreadsheet software. Ensure that all data is entered in a timely manner and in accordance with established procedures. · Bookkeeping Support: Assist the bookkeeping team with various tasks, including reconciling bank statements, maintaining general ledgers, and preparing financial reports. Help ensure that financial records are accurate, up to date, and in compliance with accounting principles. · Expense Tracking: Monitor and record expenses incurred by the organization, including petty cash expenses, employee reimbursements, and supplier payments. Verify supporting documentation and reconcile expenses with corresponding accounts. · Invoicing and Billing: Assist in preparing and issuing customer invoices and statements. Monitor accounts receivable, follow up on outstanding payments, and maintain accurate records of customer transactions. · Review and validate data entered into the accounting system, ensuring accuracy and completeness. Conduct regular audits and reconciliations to identify and resolve any discrepancies or errors. · Financial Documentation: Organize and maintain financial documents, such as invoices, receipts, and bank statements, in both physical and digital formats. Ensure proper filing and easy retrieval of financial records. · Reporting: Assist in generating financial reports, including profit and loss statements, balance sheets, and cash flow statements. Prepare data for month-end and year-end closing processes, collaborating with the bookkeeping team and providing support as needed. · Communication and Collaboration: Coordinate with colleagues and stakeholders to gather necessary financial information or resolve any discrepancies. Collaborate with the bookkeeping team and other departments to ensure accurate financial data and smooth workflow. Show less



Motor Industry Fund Administrators

• South Africa
• Financial Services
• 1 - 100 Employee

• Switchboard & Reception

  • Oct 2012 - Feb 2013

  • Operate the switchboard system, answer incoming calls, and transfer them to the appropriate departments or individuals within the organization. • Ensure that calls are handled promptly and professionally, providing excellent customer service. • Welcome visitors and guests to the organization in a friendly and professional manner. • Ensure that visitors sign in, provide necessary information, and direct them to the appropriate person or department. • Maintain a clean, organized, and professional reception area. • Ensure that it is well-stocked with necessary supplies, such as visitor badges, informational brochures, and reading materials. • Provide information and assistance to visitors, including answering general inquiries, providing directions within the premises, and notifying staff members of visitor arrivals. • Ensure that visitors feel comfortable and attended to during their time at the organization. • Take accurate and detailed messages for staff members who are unavailable or out of the office. • Relay messages promptly and efficiently via email, phone, or written communication. • Assist in scheduling appointments, meetings, or conference room bookings. • Coordinate with staff members to ensure availability and maintain an organized schedule. Show less



The Document Warehouse

• Namibia
• Warehousing and Storage
• 1 - 100 Employee

• Data Capturer

  • May 2010 - Feb 2012

  • Data Entry: Accurately capture and enter data into computer systems or databases. This includes entering product information, stock quantities, pricing details, sales figures, and other relevant data. • Inventory Management: Assist in maintaining accurate inventory records by regularly updating stock levels, tracking product movements, and reconciling discrepancies. • Ensure that stock data is up to date and reflective of actual inventory. • Order Processing: Process and capture orders received from various sources, such as suppliers or internal departments. • Verify order details, enter them into the system, and ensure timely and accurate order processing. • Reporting: Generate reports based on captured data to provide insights into stock levels, sales performance, or other key metrics. • Prepare regular reports or ad hoc reports as requested by management or other departments. • Data Validation and Quality Control: Review and validate captured data to ensure accuracy and completeness. Identify and resolve any discrepancies or errors in the data. • Perform quality control checks to maintain data integrity. • Documentation and Filing: Maintain organized and secure documentation of all captured data, ensuring easy retrieval and reference. • Follow established filing systems and procedures to manage electronic or physical records. • Data Analysis: Assist in analyzing captured data to identify trends, patterns, or anomalies. • Collaborate with the data analysis team to extract meaningful insights an Show less



Motor Industry Bargaining Council (MIBCO)

• South Africa

• Index Clerk (Digit Data Indexing)

  • Mar 2009 - Sep 2009

  • Organize and index various types of data, documents, and records according to established guidelines and procedures. • Ensure that data is accurately labeled, categorized, and stored for easy retrieval. • Convert physical documents into digital format using scanning equipment or other digitization tools. • Follow proper procedures to ensure the quality and integrity of the digitized documents. • Enter indexed data into computer systems or databases with a high level of accuracy and attention to detail. Verify the correctness of data entered and make any necessary corrections or adjustments. • Conduct regular quality checks to ensure the accuracy and completeness of indexed data. Identify and resolve any discrepancies or errors in the indexed information. • Maintain organized and secure filing systems for both physical and digital documents. • Ensure that files are properly labeled, stored, and easily accessible for retrieval. • Update and maintain records of indexed data, including tracking the status of indexing projects and documenting any changes or updates to the indexed information. • Ensure that controlled documents are managed effectively, following document control procedures and maintaining version control. • Track and update document status and assist in retrieving requested documents when needed. Show less