Experience

Kezar Life Sciences

• United States
• Biotechnology Research
• 1 - 100 Employee

• Executive Assistant To Chief Executive Officer

  • May 2022 - Present

  Provide administrative support for the CEO and C-suite executives, including managing heavy calendars and ensuring smooth meeting logistics. Manage end-to-end logistical planning and communication of board meetings. For planning meetings, generating reports, meeting minutes and materials, conducting research, and communicating with board members regarding related activities. Coordinates and administers activities related to the Board of Directors and committees of the organization. Attend meetings as needed; take and transcribe notes and update databases and records as necessary. Manage and book travel; prepare, submit, and track expense reports. Anticipate needs, uphold confidentiality, and maintain discretion while managing propriety and sensitive information. Administrative support for company-wide applications, including but not limited to Zoom, Microsoft Teams, Box, and DocuSign. Maintain and organize files. Contracts management and ensuring organizational adherence to established workflow. Plan and execute company-wide activities and events. Reception management duties such as incoming phone calls, receiving visitors, mail, and packages. Perform other duties and assist with special projects as assigned. Show less



Stanford Health Care

• Hospitals and Health Care
• 700 & Above Employee

• Executive Administrative Assistant II

  • May 2016 - May 2022

  Oversee operations of Chief of Staff office. Provide administrative support and assistance to COS and other Medical Staff Services personnel. Plan, organize and prioritize workflow. Manage calendar for Chief of Staff. Oversee preparation, planning, and execution of meetings and special events. Manage SHC Medical Executive Committee and Board of Directors credentials and policies and procedures committee meeting. Manage projects and monitor progress. Oversee development of technical data, estimates, statistics, recommendations, and other information useful to higher-level managers in identifying goals and objectives to prioritize. Show less



Stanford University

• United States
• Higher Education
• 700 & Above Employee

• Administrative Assistant II

  • Aug 2014 - May 2016

  Coordinated division chief’s activities, including management of complex calendar, travel arrangements, and associated logistics. Oversaw duties associated with scheduling and organizing/executing conferences and events, including vendor management, overseeing production/distribution of materials, coordinating logistics, and delivering event within budget. Managed multiple concurrent projects. Tracked progress, anticipated dates, scheduled benchmarks, and set deadlines for deliverables and action items. Show less



Sheraton & Westin Hotel

• Palo Alto, California, United States

• Office Administrative Assistant

  • May 2011 - Aug 2014

  Composed correspondence. Developed, reviewed, and edited documentation. Researched and analyzed issues and compiled materials needed for presentations and/or decision-making purposes. Scheduled and organized events, including recommending vendors, overseeing production/distribution of materials, coordinating logistics, and liaising with internal/external vendors. Composed correspondence. Developed, reviewed, and edited documentation. Researched and analyzed issues and compiled materials needed for presentations and/or decision-making purposes. Scheduled and organized events, including recommending vendors, overseeing production/distribution of materials, coordinating logistics, and liaising with internal/external vendors.



Wright’s Roofing Company

• Administrative Assistant

  • Aug 2008 - Jun 2010

  Processed complex financial transactions. Produced, monitored, and reconciled budget statements. Researched, identified, and resolved discrepancies. Assisted and oversaw day-to-day work of associates and temporary workers, including scheduling, assigning, and prioritizing workflows. Set deadlines and reviewed work for quality. Provided input for performance reviews. Processed complex financial transactions. Produced, monitored, and reconciled budget statements. Researched, identified, and resolved discrepancies. Assisted and oversaw day-to-day work of associates and temporary workers, including scheduling, assigning, and prioritizing workflows. Set deadlines and reviewed work for quality. Provided input for performance reviews.