Accounting Bookkeeper/Payroll Specialist/HR

• Jan 2022 - Present

Bookkeeper duties: Enter business expenses and income received into Quickbooks and office software. Receive, process, and record receipt of cash, checks, and purchase orders for clients. Deposit checks, and payment in other forms to employer or clients' financial institutions. Prepare and distribute invoices to collect money owed to business clients. Receive invoices and verify delivery of listed products and services. Match invoices to contracts and purchase orders. Ensure correct and prompt payment processing. Year end tax preparation and W2 processing as needed. Payroll Duties: Calculate payroll to make sure all hourly, and contracted employees receive prompt, accurate wages. Using Paychex. Prepare and calculate quarterly profit sharing. Prepare and calculate quarterly tax payments. HR Duties: Onboard new Employees, set up monthly and annual reviews. Set up Employee health insurance after initial period. Set up Employee’s IRA Show less

Construction Administrator

• May 2020 - Aug 2021

Construction and Accounting Administration/Project accounting - project managers and accounting support including; AP invoices, job and invoice coding, reports, submittals, insurance certificates, incoming phone calls, filing, scanning. Ensuring that documents are created/routed/approved within tight and fluctuating deadlines; Setting up of new data records and files; Ensure timely processing of pay apps and other invoices received by the construction department; Support the migration of accounting, revenue management and construction data and information to electronic systems. Prepare and maintain a variety of reports associated with construction activities; and Manage correspondence and documentation regarding a variety of construction and accounting matters. Applications used; Sage Intacct, Yooz, Fixed Assets, Procore, Word, Excel. Show less

Real Estate Coordinator

• Feb 2019 - May 2020

Coordinate execution of real estate purchases and 1031 exchanges, including: Ensuring that documents are created/routed/approved within tight and fluctuating deadlines; Preparation of wire transfers/earnest money deposits; Setting up of new data records and files; Maintain accurate and up-to-date data associated with store parcels, buildings, and leases; Ensure timely processing of pay apps and other invoices received by real estate and construction department; Support the migration of real estate and construction data and information to electronic systems. Prepare and maintain a variety of reports associated with real estate and construction activities; and Manage correspondence and documentation regarding a variety of real estate and construction matters. Show less

Government Regulatory Communications Specialist

• Aug 2017 - Jul 2018

Government Regulatory Communication Specialist provides support for the Medicare and Medicaid programs regulatory communications functions. Responsible for assisting in the development, compliance, and distribution of all regulated materials and external communications within all states where PacificSource operates meeting applicable Centers for Medicare & Medicaid Services (CMS) and State requirements for the Medicare and Medicaid business lines. This includes development of regulatory communication materials including handbooks, directories, formulary, brochures, forms, website content, and required newsletter content for members and providers. Show less

Administrative Assistant

• May 2015 - Aug 2017

Preformed advanced administrative support at the executive level, exercising independent judgement and sound decision making skills.Prepared correspondence, documentation, financial and statistical documents, presentation materials, etc. Established, maintained and updated executive files and record keeping systems, and sensitive databases. Sometimes responding to sensitive/confidential information requests from customers, agencies and other organizations. Tracked operational performance metrics, reconciled accounts, prepared reports, lead special events and projects.Managed calendars, planned meetings, and travel and worked in an effort to seek continued improvement.Highly proficient in MS office Suite.Provided internal customer contact requiring a comprehensive understanding of the organizations programs. Show less

Administration Specialist II

• Dec 2014 - May 2015

Greeter and Patient Liaison - Volunteer Services support person - Manage and update PHMG Provider List - Manage Patient Dismissals and Appeals -- Support (CAT) meetings Safety Committee -- Safety Inspections for Administration department Patient Liaison for Patient Advisory Council Manage PHMG Patient Survey Comments - Manage and update multiple DL lists and SharePoint sites Support LOC Training for Administration Conference Room scheduling - Manage Lost & Found items - Manage and order office supplies Show less

Office Specialist

• May 2013 - Dec 2013

Performing backup support for the Business Manager for monthly payroll data entry into Banner, auditing of daily labor data entry for job processing. Processing billing statements end of month, matching closed jobs with statements and mailing. Entering, tracking and closing jobs in UOPress. File maintenance, including filing open jobs and pulling closed jobs for billing. Assisting the office team in maintaining work flow in the office to ensure continuous processing of work; serving as back up to the Business Manger as departmental contact for other UO departments. Receiving incoming telephone calls and greeting visitors, including faculty, staff, students, answering general questions, transferring calls, or taking messages; notifying appropriate staff members of the visitor's arrival, and directing them to offices and service areas; assisting with special projects. Show less

CAD Technician

• 2007 - 2009

CAD Technician Intern

• Jan 2006 - Jan 2007

General Contractor

• May 1999 - Mar 2005

New construction New construction