Experience

C-TRAN

• Finance Technician



C-TRAN

• United States
• Truck Transportation
• 100 - 200 Employee

• Finance Technician

  • Oct 2010 - Sep 2018

  - Collect and maintain individual payroll time sheets from management and clerical staff for data input into the payroll system, enter paid days off to include vacation, sick time, short-term disability and holidays used, as well as Leave Without Pay. Verify hours available for paid time off, FMLA and State Leave. - QC all Time Details for Fixed Route, Para-Transit, Dispatch, Maintenance, Clerical and Salaried employees and ensure they are coded in accordance with the appropriate labor contract, for which there are five, as well as adhere to company policies. Ensure that the appropriate medical and leave requests have been received and approved and reconcile source documents. Cash out excess Sick Leave and Vacation and pro-rate salaried wages as appropriate for new hires and employee's who terminate. Assist employees with payroll questions and assist with preparing year-end reports and W-2 forms. - Set up and administer payroll garnishments as necessary and insure that the agency is in compliance with the applicable laws. -Schedule and lead monthly payroll meetings -Post daily bank deposits -Enter Accounts Payable into system for payment, assign GL codes and ensure that proper approval has been obtained. -Enter and proof Fixed Route and Para-Transit ridership. - Analyze Van Pool ridership reports provided by the Van Pool Coordinator, enter data into the data base and balance source documents with data reports. -Monitor and analyze Comdata reports for Fuel purchases and fuel mileage of Van Pool fleet and report variances and reconcile source documents. - Produce invoices and perform collections and ensure all Accounts Receivable remain within terms



C-TRAN

• Vancouver, WA

• Temporary Inventory Analyst

  • Apr 2008 - Mar 2009

  - Oversee records management and records retention as related to agency's archives. Ensured timely retrieval and return of agency's public records and maintained a high level of confidentiality as required. - Enter payroll data and made entry changes and coded payroll timekeeping for the Maintenance Department and insured compliance as to the union labor contract and company polices. Track FMLA, LWOP, Sick Leave, OJI and Vacation Time. - Review work orders to determine appropriate action codes, performed action code data entry, closed work orders on a daily basis and audited closed work orders. - Prepare estimates for accident reports. - Prepare work orders to archive, filed closed work orders and accident estimates. - Open and close work orders - Input Road Call Reports information and input driver complaints for work orders. - Prepared warranty claim forms for warranty reimbursements and follow up to make sure payment is received. - I prepare inventory adjustments as necessary and assisted in the annual inventory data processing. - Maintained confidential maintenance employee files - Collect purchase card receipts and log into spreadsheet with proper GL codes - Schedule meetings as requested and other duties and research as assigned.



Great Northwest Construction Products

• Vancouver, WA

• Office Manager

  • Oct 2005 - Apr 2008

  - Run the day-to-day operations of two businesses to include purchasing of masonry construction supplies and equipment and maintain inventory for contracted commercial projects as well as surplus stock to be on hand as needed. - Take orders from Mason Contractors and dispatched truck or contracted delivery from an outside logistics company for commercial projects in the Vancouver/Portland and surrounding areas as well as job sites in Eugene and Salem as well the occasional project out of the state and across the country. - Maintain job files, vendor files, invoiced accounts payable, entered accounts receivable and performed collections. - In charge of shipping and receiving including HASMAT. Enter Purchase Orders, receive product into inventory and verified accuracy of shipments receive and help the warehouse employee stock the warehouse load and unload trucks with a forklift. - Maintain the data base for scaffolding equipment, track scaffolding equipment, process pre-liens for commercial projects, process Due Diligenz for upcoming projects. - Answered phone, route calls, take messages, quote product, compose and edit correspondence, perform year end inventory counts and completer eports.



Mutual Materials Company

• United States
• Wholesale Building Materials
• 100 - 200 Employee

• Commercial Sales Coordinator

  • Jul 1998 - Sep 2005

  - Work closely with and act as liaison between four sales representatives, mason contractors, five; brick, mortar and CMU Plant managers, dispatchers, truck drivers, five area branch managers as well as three out of area branch managers and job foremen to manufacture or purchase and coordinate delivery of masonry products and material to commercial projects in the Portland/Vancouver area as well as some commercial projects in Seattle and the occasional project in California or Canada. - Track production of materials and progress of each project from the planning stages thru completion of the project. Maintain job files and closed out each project and archived files. - Order and maintain inventory at five area branches to supply projects in proximity of the appropriate location that could not deliver product via truck and trailer, job direct from the manufacturing facility. - Coordinate job site deliveries either direct from the manufacturing plant or local branch. - First point of contact as problems arose and worked to solve problems and worked with sales representatives to facilitate customer’s needs. - Produce and distribute quotes, perform data entry, produce and edit office correspondence, reports, attended sales meetings and was deeply involved with all projects from bid to completion. - Coordinate the delivery of as many as twenty trucks per day for multiple projects running concurrently on a constant basis. - Answer phones, route called and keep the office organized and on track, and schedule monthly sales meetings.



Olsten Staff Services

• Eugene, OR & Portland, OR

• Temporary Clerical Support

  • Nov 1997 - Jul 1998

  Worked as Temporary Clerical Support in area businesses - Organized Files - Answered multi-line telephones and assisted customers with a variety of inquiries depending on the business I was working with at the time, routed calls, and took messages. - Assisted with Accounts Payable and Accounts Receivable and assigned general ledger account numbers. - Routed Inner office mail, prepared outgoing mail, prepared packages for shipping and assisted with Receiving. Worked as Temporary Clerical Support in area businesses - Organized Files - Answered multi-line telephones and assisted customers with a variety of inquiries depending on the business I was working with at the time, routed calls, and took messages. - Assisted with Accounts Payable and Accounts Receivable and assigned general ledger account numbers. - Routed Inner office mail, prepared outgoing mail, prepared packages for shipping and assisted with Receiving.



Brown and Caldwell Engineers

• Eugen, OR

• Clerk

  • Nov 1996 - Sep 1997

  Started out as Temporary Clerk to cover for Clerk who was on maternity leave and my contract was immediately bought out and was hired as a permanent Clerk. - Code Payroll for local office of Engineers and Architects and assigned cost centers for corresponding projects. - Ran daily reports and routed to financial managers and engineers - Maintained files, archives and library - Answered phones, routed calls, took messages and assisted customers with inquires. - Processed incoming, outgoing and inner office mail



Olsten Staffing Services

• Eugene, Oregon Area

• Temporary Clerical Support

  • Sep 1996 - Nov 1996

  Worked as Temporary Clerical Support in area businesses - Organized Files - Answered multi-line telephones and assisted customers with a variety of inquiries depending on the business I was working with at the time, routed calls, and took messages. - Assisted with Accounts Payable and Accounts Receivable and assigned general ledger account numbers. - Routed Inner office mail, prepared outgoing mail, prepared packages for shipping and assisted with Receiving. Worked as Temporary Clerical Support in area businesses - Organized Files - Answered multi-line telephones and assisted customers with a variety of inquiries depending on the business I was working with at the time, routed calls, and took messages. - Assisted with Accounts Payable and Accounts Receivable and assigned general ledger account numbers. - Routed Inner office mail, prepared outgoing mail, prepared packages for shipping and assisted with Receiving.



D. Bruce Anderson & Associates

• Las Vegas, Nevada Area

• Receptionist/Legal Secretary

  • Sep 1995 - Aug 1996

  - Answered phones and fielded calls regarding Legal Services provided by four attorneys - Scheduled appointments, greeted clients, maintained attorney's legal calendars - prepared legal court documents and correspondence. - commissioned services of legal processors and PI's - maintained research materials and customer files - Answered phones and fielded calls regarding Legal Services provided by four attorneys - Scheduled appointments, greeted clients, maintained attorney's legal calendars - prepared legal court documents and correspondence. - commissioned services of legal processors and PI's - maintained research materials and customer files



Exclusively Legal

• Las Vegas, Nevada Area

• Temporary Legal Support Staff

  • Jun 1995 - Sep 1995

  - Worked as temporary legal support staff for area law firms - Answered phones and fielded calls regarding Legal Services - Scheduled appointments and greeted clients - prepared legal court documents and correspondence. - maintained research materials and customer files - Worked as temporary legal support staff for area law firms - Answered phones and fielded calls regarding Legal Services - Scheduled appointments and greeted clients - prepared legal court documents and correspondence. - maintained research materials and customer files



Odyssey Taxi

• Eugene, Oregon Area

• Partner/Office Manager/Driver

  • Dec 1992 - Dec 1993

  - Provided customer service by answering phones, quoting fares, scheduling appointments and dispatching cabs to various customers throughout the area for a 24 hr 7 day per week service. - managed, supervised, trained and scheduled up to twelve drivers. - contracted with local business and hotels to provide cab services to their clients - Accounts Payable and Accounts Receivable - Scheduled cabs for maintenance and repairs - ordered parts to service and maintain vehicles - Provided customer service by answering phones, quoting fares, scheduling appointments and dispatching cabs to various customers throughout the area for a 24 hr 7 day per week service. - managed, supervised, trained and scheduled up to twelve drivers. - contracted with local business and hotels to provide cab services to their clients - Accounts Payable and Accounts Receivable - Scheduled cabs for maintenance and repairs - ordered parts to service and maintain vehicles