Experience

Thomas Edison State University

• United States
• Higher Education
• 300 - 400 Employee

• Assistant to the Associate Vice President and Chief Technology Officer

  • Feb 2019 - Present

  Provide executive level administrative, communications, and financials support to the University's Associate Vice President and Chief Technology Officer.

• Projects Coordinator, Center for the Assessment of Learning

  • Jan 2017 - Feb 2019

  Facilitate collaborations with the various consortia and organizations of which CAL is a member or participant [i.e., CACE, NJ PLAN, C-BEN, OERu, Etc.,]; Work with CAL staff offices on special projects including APR annual updates, enhancement of TECEP test descriptions, Open Education Resources sourcing, etc.; Provide strategic support to the CAL vice provost in areas such as grant-seeking, vendor agreements and contracts, internal and external communications, collaborating with Office of Communications/Marketing on annual updates to University catalog, design of print materials, web content updates, etc.; Serve as member of the planning committee for the annual conference of the National Institute on the Assessment of Adult Learning to involve event planning, registrations, sponsorship solicitations, transportation coordination, onsite venue operations, etc.; Act as a point of contact for all CAL-related inquiries to ensure that inquiring students are connected to the appropriate resources in a timely and effective manner Show less

• Gifts Processor and Data Management Associate, TESU Foundation

  • Mar 2015 - Jan 2017

  Process all gifts received by the Foundation via US Mail, Salsa Labs, PayConex and Net Community; Post all gifts received by the Foundation on a weekly basis; Acknowledge all gifts received by the Foundation within 24-48 hours – including gifts below $499 (general gift receipts), gifts above $500 (letters requiring signatures), and gifts received from TESU employees (letters requiring signature); Send matching gift notifications to all donors who work for matching gift companies, verify all matching gift notifications received from matching gift companies; Maintain the organization of both my shared drive (scan all gift related documentation and letters with signatures) and manual file drawer records; Keep track of the Foundation’s expenses by handling all Payment Authorizations and tracking balances via Expense Log spreadsheet; Keep track of the Office of Development’s expenses by handling all Payments & POs and tracking balances via GL Accounts and PO Status spreadsheets; Assist the Associate Vice President of Development with the Foundation’s corporate/non-profit documents and filings including the Foundation Board Roster, W-9 Form, Sales Tax Exemption Status, Charities Registration, NJ Business Registration, Annual Reports, Amendments to Articles of Incorporation, Etc.; Assist the Director of Advancement Services with RE data integrity by researching and updating addresses, phone numbers, email addresses, deceased constituents, attributes, actions, notes, etc.; All other general administrative duties as assigned – including special ad hoc projects such as scholarship data entry in RE, proof reading of proposals, RE bad addresses, etc. Show less



Office of the Secretary of Higher Education, State of New Jersey

• Secretarial Assistant

  • Oct 2006 - Mar 2015

  Assistant to the Deputy Secretary of Higher Education and back-up assistant to the Secretary of Higher Education: Manage meeting schedules via MS Outlook; Screen incoming calls; Maintain monthly ticklers; Prepare materials for meetings; Schedule phone and conference calls; Coordinate mass email communications to college president’s offices (as needed); Maintain file systems and binder libraries; Assist with priority requests and assignments issued from the Office of the Governor (as needed); Coordinate travel and travel reimbursements; Proof/Format outgoing correspondence (as needed); Prepare incoming mail for review and distribution; Assist with special projects (as needed); Assist with bi-weekly eCATS (as needed); All other general c-level secretarial duties Office of the Secretary General Administrative Support: Set-up travel events via NCFS; Create and process purchase orders via MACSE; Pay vendor invoices and process travel reimbursements via NCFS; Order supplies for OSHE equipment and printers via e-catalog and MACSE; Handle repair service for OSHE equipment and printers; Obtain agency price quotes (as needed); Record checks in agency check log; Log, disseminate and maintain Governor's office and OSHE referrals; Maintain OSHE conference room schedule; Maintain OSHE employee staff lists; Maintain administrative resources page on OSHE intranet; etc.; Handle special projects for chief of staff, director of finance & technology and executive assistant as needed NJ GEAR UP Project Assistance: Manage the NJ GEAR UP scholarship component; Maintain complex MS Access scholarship database; Execute all other ongoing NJ GEAR UP scholarship duties such as creating and sending correspondence, receiving and logging scholarship applications, using SQL queries to retrieve relevant scholarship data, resolving scholarship award issues with institutions, accounting for disbursed scholarship funds via database records, performing end-of-semester reconciliations, etc. Show less



HomeFront, Inc

• Lawrenceville, NJ

• Executive Assistant to Executive Director

  • Apr 2005 - Oct 2006

  Manage meeting schedule via MS Outlook, Screen incoming executive office calls, Liaison between executive director and board members, senior staff and direct reports, Coordinate monthly board of directors meetings, Manage executive office file system, Draft internal and external correspondence, Assist with agency contracts, Assist with agency grant proposals, Coordinate travel and travel reimbursements, Sort and distribute executive office mail, Assist with coordinating Back to School, Thanksgiving and Christmas giving campaign(s), Personally assist the Executive Director by running errands, arranging lunch, etc., (as needed), All other general c-level assistant duties Show less



Crozer-Keystone Health System

• Springfield, PA

• Secretary to Vice-President of Finance

  • Sep 2001 - Apr 2005

  Manage meeting schedule via MS Outlook, Assist with coordinating monthly financials, Assist with coordinating annual budget package, Layout and design financial presentations, Meeting and events planning, Coordinate travel and travel reimbursements, Draft internal and external correspondence, Handle expense reporting, Greet corporate office staff and visitors in a professional and courteous manner (as needed), Answer and direct all incoming corporate office phone calls (as needed), Order and maintain corporate office supplies (as needed), Maintain corporate office equipment via vendor sales and service relations (as needed) Show less



SAP America, Inc

• Newtown Square, PA

• Program Coordinator

  • Apr 1996 - Feb 2000

  Coordinate all professional development programs for employees, Coordinate marketing of all professional development programs, Act as liaison between SAP University and all outside vendors, Administrator for T&E Management system, Regional power-user for SAP University online, On-line program evaluations administrator, SAP University web content manager, Liaison between US organizational development team and Germany headquarters team Coordinate all professional development programs for employees, Coordinate marketing of all professional development programs, Act as liaison between SAP University and all outside vendors, Administrator for T&E Management system, Regional power-user for SAP University online, On-line program evaluations administrator, SAP University web content manager, Liaison between US organizational development team and Germany headquarters team