Experience

Geneva Ad (Pty) Ltd

• South Africa
• Retail
• 1 - 100 Employee

• Sales Administrator / Cost Estimator

  • Jan 2023 - Apr 2023

  City of Johannesburg, Gauteng, South Africa Contract position Generating Quotes Printing of Picking slips for the Factory Generating Delivery notes and Invoices once job is ready Manufacturing - Pulling stock from each Project Sorting out Queries Making sure GRV's match to invoices Checking cost for each job and making sure mark-up is correct Check every Job Costing and Drawings Processing Credit Notes Journals for Customer Deposits Checking Customer accounts - Invoices and credit notes Printing of… Show more Contract position Generating Quotes Printing of Picking slips for the Factory Generating Delivery notes and Invoices once job is ready Manufacturing - Pulling stock from each Project Sorting out Queries Making sure GRV's match to invoices Checking cost for each job and making sure mark-up is correct Check every Job Costing and Drawings Processing Credit Notes Journals for Customer Deposits Checking Customer accounts - Invoices and credit notes Printing of statements Show less



MAILTRONIC DIRECT MARKETING CENTRAL

• South Africa

• Tendering Specialist / PA

  • Aug 2022 - Jan 2023

  City of Johannesburg, Gauteng, South Africa Source for Tenders – Global Tenders / Tenders Info (Government Tenders / Private Business Tenders) Ensure that meeting requests are sent out for Briefings, compulsory or non-compulsory. Complete Tender once it has been authorized that we are able to do the work. Setting Deadlines in order to be in time before the Tenders close Make arrangements that Tenders are paid and collected (those that require payment before we can Bid) Preparing all files with all the necessary… Show more Source for Tenders – Global Tenders / Tenders Info (Government Tenders / Private Business Tenders) Ensure that meeting requests are sent out for Briefings, compulsory or non-compulsory. Complete Tender once it has been authorized that we are able to do the work. Setting Deadlines in order to be in time before the Tenders close Make arrangements that Tenders are paid and collected (those that require payment before we can Bid) Preparing all files with all the necessary documentation required. Liaising with the MD, Production, Top Management, Accounts, Making sure that the Table of Contents is correct as well as all Annexures are received. Filling out Tenders, ensuring that it is signed by the MD and checked. Dealing with Letter of Regrets, Acceptance letters as well as Tenders that are taken to Attorneys when we as a company is Rejected. Attending meetings with the Attorneys as well as Teams meetings for the Briefing. Dealing with all the Directors (Boss) instructions, be it personal or work related. Contractor Show less



Stryker

• United States
• Medical Equipment Manufacturing
• 700 & Above Employee

• Stock Control / Receiver / Audit

  • May 2021 - Feb 2022

  Midrand, Gauteng, South Africa Verifying Bill of Materials against actual kits Identification of correct stock items Count stock items Ensuring kits have the correct equipment Confirmation of LOT numbers and expiry dates against BOM Capturing stock count results, exceptions and variances, Quality Checks Handling all paperwork after counts have been done Requesting for Electronic BOM’s in order to capture Travelling to the regions to do a full stock count/audit



PACK LEADER PET PRODUCTS

• South Africa
• 1 - 100 Employee

• Supply Chain Administrator

  • Feb 2021 - Apr 2021

  South Africa Assisting in managing the entire process in the planning of procurement and supply chain activities. Ensuring effectively functioning processes within the warehouse. Managing monthly forecasts together with expired stock which is moved to DS. Overall administration for demand planning, procurement, supply and inbound logistics. Daily data collection, implementation, supplier improvement. Administration of data capture and data integrity on Dear and Xero to reflect inventory… Show more Assisting in managing the entire process in the planning of procurement and supply chain activities. Ensuring effectively functioning processes within the warehouse. Managing monthly forecasts together with expired stock which is moved to DS. Overall administration for demand planning, procurement, supply and inbound logistics. Daily data collection, implementation, supplier improvement. Administration of data capture and data integrity on Dear and Xero to reflect inventory ordering and deployment, transport and distribution planning. Working with warehouse upstream and Sales and Invoicing downstream to ensure integration across functions. Liase with customers, transports and internal departments to manage transport and delivery expectations. Report on shelf life and product expiry. Planning of optimal routing and scheduling for Johannesburg. Manage weekly stock takes. Second check for orders going out as there are Bounce Back Customers. Supervising loading and offloading of stock. Show less



Bosworth

• South Africa
• Industrial Machinery Manufacturing
• 1 - 100 Employee

• Stock & Costing Controller

  • Apr 2016 - Apr 2020

  Alrode Johannesburg Check all BOM (Bills of materials) and schedules from sales before importing into SAGE All imports done for Pulleys & Fabrication. Make sure that all stock is GRV’d and that there is sufficient stock for all jobs. Once job is manufactured, making sure that there is no stock outstanding on Inventory. Allocation of stock requisitions. Allocating stock to either a specific job or GL code. Allocating stock returns either to a specific job or back into normal stock. Do weekly… Show more Check all BOM (Bills of materials) and schedules from sales before importing into SAGE All imports done for Pulleys & Fabrication. Make sure that all stock is GRV’d and that there is sufficient stock for all jobs. Once job is manufactured, making sure that there is no stock outstanding on Inventory. Allocation of stock requisitions. Allocating stock to either a specific job or GL code. Allocating stock returns either to a specific job or back into normal stock. Do weekly stock take, Cyclical counts for various departments. Making sure all paperwork is in order. Check all Final Assembly in order to do weekly stock counts. Liaise with Sales, Stores, and Production Manager, QA departments Financial Manager as well as the to make sure that all jobs have the correct material on the system as well as on the BOM. Make sure with that jobs are correctly manufactured with either Internal Lagging (Rubber /Outsourced Lagging) or Outside Lagging. Dealing with Factory Manager /Sales Engineer/ Sales Co-ordinators/ Warehouse / Stores staff and managers. Inspection of all pulleys with Inspectors before pulleys leave our premises. Handing out Data books to customers. Liaising with customers. Weekly warehouse checks regarding stock on hand and stock that’s internally manufactured. Check that stores stock was being kept safe and individually numbered if needed for manufacturing of pulleys. All stock shafts and hubs to be numbered correctly. Ensuring all jobs are completed in time to be invoiced and delivered. Check costings. Sound knowledge on Excel as to do calculations on either Fabrication or Internal Lagging. Strong accounting skills. Attend weekly Production meetings for updates and information regarding all jobs. Have taken over manufacturing of our Rubber Lining Division as well as our Idlers Division. Adding stock codes, creating recipe and then manufacturing depending on stock availability. Contacting Managers of these Divisions to query stock issues. Show less



Hudaco Industries Ltd

• Stock and Costings Clerk

  • Apr 2016 - Apr 2020

  Gauteng Full function - Stock and Costings Clerk



Digistics (Pty) Ltd

• South Africa
• Transportation, Logistics, Supply Chain and Storage
• 300 - 400 Employee

• Expense Controller

  • Jan 2016 - Mar 2016

  Edenvale Capturing of all expenses related invoices for Longmeadow Distribution Center Preparing weekly payments as well as monthly payments Checking that Trial Balance and supplier statements balance. Preparing Recons for weekly and monthly payment runs Digistics supplies KFC, MacDonalds & Pizza hut with everything they use Suppliers to the likes of Super Rent, Premier Group, Contract Truck hire Preparing and capturing Cash book entries Applying payments Payments to all Labour… Show more Capturing of all expenses related invoices for Longmeadow Distribution Center Preparing weekly payments as well as monthly payments Checking that Trial Balance and supplier statements balance. Preparing Recons for weekly and monthly payment runs Digistics supplies KFC, MacDonalds & Pizza hut with everything they use Suppliers to the likes of Super Rent, Premier Group, Contract Truck hire Preparing and capturing Cash book entries Applying payments Payments to all Labour Brokers Making sure all invoices & payments are signed off before capturing Working on : Great Plains (Temp assignment – Covering for a lady on maternity leave) Show less



Keynote Communications

• Advertising Services
• 1 - 100 Employee

• Financial Assistant

  • Feb 2014 - Apr 2014

  Randburg Posting of all creditor invoices from June 2013 Making sure all supplier accounts are up to date Updating of daily Bank Spreadsheet Making sure statement & invoices are received for payment to be processed. In charge of Petty cash over 40k Doing Supervision for promoters in various stores Debtors : Capturing of Budgets for Promotions & Events Invoicing customers Making sure all payments are done before Promotions & Events. Dealing with Mall staff for… Show more Posting of all creditor invoices from June 2013 Making sure all supplier accounts are up to date Updating of daily Bank Spreadsheet Making sure statement & invoices are received for payment to be processed. In charge of Petty cash over 40k Doing Supervision for promoters in various stores Debtors : Capturing of Budgets for Promotions & Events Invoicing customers Making sure all payments are done before Promotions & Events. Dealing with Mall staff for set-ups. Daily allocations. Working on various Projects. Full credit control function. Handling all queries. Pastel Partner V12 Reason for leaving : Contract ended Show less



Pam Golding Properties

• Real Estate
• 700 & Above Employee

• Rental Administrator

  • Oct 2013 - Nov 2013

  Sandton TEMP ASSIGNEMENT Allocations of monies on the Bank Statement to the c correct Tenants account. Creating new leases Checking all documentation, ID, FICA, Lightstone, etc has been submitted. Checking of all Intro Input Forms. Calculations of all Comms. Checking of all Commissions on the lease due to rental & sales agents. Managing all communication of letters, invoices & statements to Landlords as well as Tenants. Having all checks in place before submitting leases… Show more TEMP ASSIGNEMENT Allocations of monies on the Bank Statement to the c correct Tenants account. Creating new leases Checking all documentation, ID, FICA, Lightstone, etc has been submitted. Checking of all Intro Input Forms. Calculations of all Comms. Checking of all Commissions on the lease due to rental & sales agents. Managing all communication of letters, invoices & statements to Landlords as well as Tenants. Having all checks in place before submitting leases to be sent to CPT (H/O) Checking of all Tenants & Landlord accounts – Making sure all deposits & rentals are paid. Performing Credit checks on TPN for possible Tenants as well as obtaining Bank Codes. Package worked on : PICK Show less



Nashua

• Telecommunications
• 1 - 100 Employee

• Creditors clerk

  • Jul 2013 - Oct 2013

  Johannesburg Area, South Africa TEMP ASSIGNEMENT DSR's - Inter-co - +/-R800m - R1m Creditors - +/- R 1.8m Nashua Ltd. (2 accounts- Spares & Machines) - +/- R13m Duties: Capture all stock & non-stock invoices onto Accpac - +/- 400 invoices a mnth Print out payment register & check all creditors Reconciling of each creditor as well as Nashua Ltd & DSR (Dealer Service Revenue) Loading of pmnts onto Std bank Importing of CB entries into Std bank Printing Audit Reports (Std. Bank) for… Show more TEMP ASSIGNEMENT DSR's - Inter-co - +/-R800m - R1m Creditors - +/- R 1.8m Nashua Ltd. (2 accounts- Spares & Machines) - +/- R13m Duties: Capture all stock & non-stock invoices onto Accpac - +/- 400 invoices a mnth Print out payment register & check all creditors Reconciling of each creditor as well as Nashua Ltd & DSR (Dealer Service Revenue) Loading of pmnts onto Std bank Importing of CB entries into Std bank Printing Audit Reports (Std. Bank) for Manager to release Capturing new creditors onto Accpac as well as the Bank Making sure all stock invoices have GRN & POD matched before processing Capturing all COD payments on the CB & exporting to the Bank – 3 pmnt runs ; 31st, 01st & 15th of every mnth. Capturing & loading of Adhoc payments Payments done for expense claims for all Senior Management Checking all entries are posted to the correct GL code Nashua Ltd is our biggest supplier Paying of Settlements & Rebates Package worked on : Pastel Show less



Eris Property Group

• Leasing Non-residential Real Estate
• 1 - 100 Employee

• Property Administrator

  • Aug 2012 - Oct 2012

  Preparing Lease Input Maintenance of all leased offices Preparation of all Leases, Fica Docs ,CPA Forms Lease audits done & finalized Checking Rentals, Deposits, Bank guarantees Site Audits – Parking bays, etc. Dealing with municipalities/landlords Lease agreements to Legal Following up on Legal Tenants Interest reversals Authorise deposit refunds Bank statement allocations Printing of Arrears reports daily Following up on tenants in… Show more Preparing Lease Input Maintenance of all leased offices Preparation of all Leases, Fica Docs ,CPA Forms Lease audits done & finalized Checking Rentals, Deposits, Bank guarantees Site Audits – Parking bays, etc. Dealing with municipalities/landlords Lease agreements to Legal Following up on Legal Tenants Interest reversals Authorise deposit refunds Bank statement allocations Printing of Arrears reports daily Following up on tenants in arrears Issuing Letters Of Demand TPN Listing & credit checks done Weekly arrears meetings Meetings with Tenants resolving queries Monthly billings,electricity,water, effluent,rates & taxes,Parking billings Checking of Utility Bills from UAS Posting of Utilities on tenants accounts Preparation of Pre-legal documentation Checking up on Tenants Deposits/IBG’s Tenant Installation Deposits Refunded- checking of all documents & invoices Tenant Installation Clearance Forms Show less



Prices candles a Div of Sasol

• Creditors & Cashbook Clerk

  • Jun 2012 - Jul 2012

  Johannesburg Area, South Africa Matching all GRN’s and invoices Posting of invoices & GRN’s on Syspro 6.1 Payment of Suppliers Printing of Bank Statements Daily Cash forecast for Sasol Investment of excess funds Posting of Cashbook entries Making out of cheques for suppliers not loaded on ABSA EFT payments Petty Cash – Cash up weekly



Tracker

• Brazil
• Marketing Services

• Accounts Payable Clerk

  • 2012 - 2012

  Preparing of all Broker & Dealer Commission pmnts Preparing upload sheets for Willow & Hyphen Printing of Age Analysis for each broker/dealer acc Recons for each account Loading new dealers/brokers onto Willow & Hyphen Uploading payments Preparing all necessary documents for payments Processing of reversals if necessary Portfolio consists of all 9 regions Month-end payments to be prepared on time Forecasts of payments to be made for the following day Daily… Show more Preparing of all Broker & Dealer Commission pmnts Preparing upload sheets for Willow & Hyphen Printing of Age Analysis for each broker/dealer acc Recons for each account Loading new dealers/brokers onto Willow & Hyphen Uploading payments Preparing all necessary documents for payments Processing of reversals if necessary Portfolio consists of all 9 regions Month-end payments to be prepared on time Forecasts of payments to be made for the following day Daily queries with consultants Checking of prices,Reg/vin numbers, serial numbers,clients details,etc of Tracker units (Skytrax,Retrieve,Alert) on CDS & Skytrax Preparing all payments of Excel before uploading Loading of banking details on Hyphen Making sure that all consultants are paid on time Dealing with Fitment center Show less



JHI Properties

• United Kingdom
• Real Estate

• Suppliers & Payments Administrator – Dipula and Mergence Portfolio

  • Sep 2011 - Dec 2011

  Sandton Preparation of all payments for commissions, Awards, Salaries (out of HR/Once-off),Broker Payments, Personal Claims. Preparing all journals for Telkom payment Preparing of journal for Courier Payment Monthly Debit Orders processed Clearing of Vendor Accounts Clearing Of Bank Account Reconciliation of all Suppliers Checking & signing off of Payment run Worked on SAP Reason for leaving : Retrenched



Broll Property Group

• South Africa
• Real Estate
• 700 & Above Employee

• Senior Trust Administrator

  • Sep 2009 - Sep 2011

  Illovo Reconciling Trust Accounts for various Malls Making sure recons are complete before due dates Printing of Cashbook & Trial Balance Making sure that CB & TB Balance Printing of Bank statements to reconcile accounts Making sure that Bank balances Printing of Unallocated list Balancing Recon Allocating pmnts on the Outward Account Reversing pmnts & re-allocating to the correct accMaking sure jnls are done correctly & on time Manage split… Show more Reconciling Trust Accounts for various Malls Making sure recons are complete before due dates Printing of Cashbook & Trial Balance Making sure that CB & TB Balance Printing of Bank statements to reconcile accounts Making sure that Bank balances Printing of Unallocated list Balancing Recon Allocating pmnts on the Outward Account Reversing pmnts & re-allocating to the correct accMaking sure jnls are done correctly & on time Manage split payments Misallocated payments done on time Searching for payments & re-allocating Following up on unallocated deposits & bank charges that have not been allocated. Researching,tracking & resolving accounting Problems & discrepancies. Maintaining effective communication & co-ordinationwith Company Personnel & Management. Preparing Audit Packs Assists Portfolio Management personnel as needed Trust & accounting documents,records & reports are accurate, current & timely. Accounting errors on the trust accs resolvedChecking that Admin fees are correct on the TB & recording them accordingly. Banking administrator Ensure receipting & allocation of all cash receipts, deposits & refunds. Assisting in the preparation of bank recons. To action & manage inter-account transfers between company bank accounts to maximise interest received. Ensure all debit order mandates are loaded onto the system. Maintain & file internal FICA documentation and banking system operators. To administer payment runs & load pmnt batches on banking system. To assist in the calculation & raising of interest expense accruals. Monitoring of leases to establish expenses that are Recoverable and taking the necessary steps in order to recover any expenses Dealing with clients as well as tenants on a daily basis – ensuring Tenant satisfaction Preparing of all documentation – FICA / ITC / TPN Preparing of Offer to Lease Liaising with Brokers Allocations of pmnts Following up on overdue accounts Account queries Processing of daily jnls Show less



Business Connexion

• South Africa

• Senior Administrator

  • Aug 2007 - Sep 2009

  Midrand Invoicing on SAP - Debtors Process c/n's Process Inter-Regional Billings- get approvals Customer Queries/ Branch Queries Checked billings in Remedy Create PR's & PO's Midrand Branch :Senior Administrator-Creditors & Debtors Creating G/L Jnl entries Posting Jnl entries on SAP Purchase Requsitions & Purchase Orders Releasing of PR & PO’s GRN's Invoicing Make out cheques Process cheques Post Outgoing Payments Travel Requisitions & GRN training… Show more Invoicing on SAP - Debtors Process c/n's Process Inter-Regional Billings- get approvals Customer Queries/ Branch Queries Checked billings in Remedy Create PR's & PO's Midrand Branch :Senior Administrator-Creditors & Debtors Creating G/L Jnl entries Posting Jnl entries on SAP Purchase Requsitions & Purchase Orders Releasing of PR & PO’s GRN's Invoicing Make out cheques Process cheques Post Outgoing Payments Travel Requisitions & GRN training Check Timesheets Reports for timesheets Utilisation report monthly Weekly Timesheet Audit Report Opening up of Projects-Internal/Pre-sales Checking that all the correct documentation is received in order to process the project allocation against either a cost centre or a s/o Making sure that correct signatures from clients as well as Project Managers are on all documents Registering Projects under the correct Consultants Making sure Project codes are sent out to Consultants Making sure of start & end dates are correct & if need be to extend the Project on SAP Reports for expenses for the month Clear batches (timesheets) with errors on SAP Maintain timesheets on SAP Recons for creditors EFT Transfers Bank recons on SAP Print bank statement weekly Keep record of all assets Ordering of Assets for new employees Process Travel Account- Inter-company Check & approve expense claims Input Travel expenses Responsible for all timesheets & expenses for Corporate Services – Processing & Approving Debtors : Debtors invoices Allocating Debtors payments Posting of Ledger entries Debtors allocations-Clearing of accounts Posting of payments of SAP Checking & approving timesheets for Business Consulting Checking Age analysis & clearing of accounts Preparing Ledger entries Creating Purchase requisitions on the portal & SAP Releasing of Purchase Requistions Invoice & process all inter-company clearance vouchers & balance confirmations Process Credit Card expenses for Executives Reason for leaving : Retrenched Show less



EOH CONSULTING

• Facilities Services
• 1 - 100 Employee

• Debtors Administrator

  • Jun 2006 - Mar 2007

  Bedfordview ­Invoicing On Baan ­Process Credit Notes ­Credit Note allocations ­Debt Collections ­Reconcile ledger accounts ­Training Royalty spreadsheets updated monthly ­Professional services spreadsheets updated monthly ­Process monthly journals



LEONARD DINGLER (PTY) LTD

• Invoice Clerk & Sales Clerk

  • Jun 2001 - Jun 2006

  Boksburg ­Opening Daily and weekly job streams ­Opening and updating customer accounts ­Balance invoices to orders ­Process invoices as per sales orders ­Ensure price and discounts are correct per client ­Process credit notes on returned stock ­Balance credit notes against customer claims ­Processing of Credit notes ­Debtors queries, Sales Queries, General Filing ­Monthly and Weekly Statements ­Updating Sales Figures Daily ­Inventory - Checking stock… Show more ­Opening Daily and weekly job streams ­Opening and updating customer accounts ­Balance invoices to orders ­Process invoices as per sales orders ­Ensure price and discounts are correct per client ­Process credit notes on returned stock ­Balance credit notes against customer claims ­Processing of Credit notes ­Debtors queries, Sales Queries, General Filing ­Monthly and Weekly Statements ­Updating Sales Figures Daily ­Inventory - Checking stock availability ­Stock movements & pricing ­Costing on Raw materials ­Checking of all variances on stock & reported ­Making sure all finished goods are captured ­Checking of stock movements ­Checking of raw materials (tobacco leafs) for production ­Running of monthly reports for the National Sales Manager ­Making sure all corrections are checked & made before submitting to the NSM. ­Adjusting of stock on Syspro ­Purchase order entry & queries ­Creditors - Processing of invoices ­Processing payments ­Processing of weekly cash sales ­ Raise pro-forma invoices for POD orders Reason For leaving: Better opportunity Show less



STAT MEDICAL

• United States
• Consumer Goods

• Creditors, Cash book clerk

  • Mar 2001 - Jun 2001

  Kya sands Reconcile Creditors payment Issue cheques Overseas and local costing Petty cash Posting of payments Posting and matching of goods received Posting of invoices Posting overseas payments to cash book Reconcile bank statements Offers to sell foreign currency ­MS Word, Excel, Impact encore Goods Received Vouchers ­Reconciling deposits and withdrawals Reason for leaving: Was not financially viable to travel that far



LIDO ELECTRICAL

• South Africa
• 1 - 100 Employee

• Debtors Clerk

  • Sep 1997 - Feb 2001

  Boksburg ­Data Capturer (East Rand & Pretoria Branches) ­Responsible for invoice books ­Extend invoice books ­Posting of invoices ­Prepare and process credit notes, Credit Notes ­Reconcile debtors statements and payments ­Reconcile statements to age analysis ­Reconcile credit notes to statements ­Confirm trade reference on credit applications ­Matching invoices to delivery notes ­General filing of debtors and creditors ­Handle customer and sales queries on Impact Award… Show more ­Data Capturer (East Rand & Pretoria Branches) ­Responsible for invoice books ­Extend invoice books ­Posting of invoices ­Prepare and process credit notes, Credit Notes ­Reconcile debtors statements and payments ­Reconcile statements to age analysis ­Reconcile credit notes to statements ­Confirm trade reference on credit applications ­Matching invoices to delivery notes ­General filing of debtors and creditors ­Handle customer and sales queries on Impact Award System ­Reconciling bank sheets, Debtors collections ­Manage own section of accounts ­Receptionist Reason for leaving: Wanted to learn more about finance Show less