Experience

Spoor & Fisher

• South Africa
• Law Practice
• 200 - 300 Employee

• Administrative Head: Patent Agency Filing and Changes

  • Nov 2020 - Present

  • Attending Agency section head meetings and reporting on projects /progress/ challenges • Managing PAG filing team ESS manager Appraisals Training and development Disciplinary procedures Tracking rosters for leave/sick/afternoons off • Responsible for all technical aspects of the team programs/systems/processes such as: Client portal set up and overseeing patent portals mailbox Troubleshooting/logging system errors relating WIPO extract, E-filing, sql reports, DMS, Pdf exchange Liaising with SAPO on e-signatures Preparing and testing RC’s for IP rule, recalcs and template updates Testing system upgrades and automation process changes Testing new programs Communicating on process and procedures changes Troubleshooting any crises or emergency issues• Monitoring filing team sql reports on schedule for filings and daily efiling • Monitoring PAG and JCR reminders • Responsible for efficient workflow and turnaround times are maintained• Updating team training manuals• Any other dept-related duties and projectsBackup duties• Checking filing reports and making sure that reports are sent out timeously• Preparing patent and designs applications• Helping other section heads in Agency with staff management• Checking Patent applications inbox• Any overflow work in case of urgency Show less

• Patent Administrator

  • Sep 2017 - Present

  Input of all information for all types of patent and design application into Inprotech & DMS; pre-preparation of application for e-filing and/or paper filing and preparation of supporting documents as needed; Filing of all types of patent and design applications including National Phase, Completes, Divisionals and Patents-of-Addition for both foreign and local clients; Downloading/saving related documentation from WIPO; Ensuring all file contents are correctly ordered and flagged as necessary; Preparing forms P1, P2, P25 etc. and any related special forms per client’s instructions &/or standing instructions; Putting together paper applications for signature / saving electronic applications per strict rules for e-filing; Preparing formal drawings for complete patent applications and for design applications – this can entail copying and pasting from JPEG/PDF files and heading up/resizing as per regulations.; Updating specifications to comply with local regulations; Preparing supporting documentation and drafting accompanying e-mails for dispatch to client; Preparation of confirmatory e-mails with “day of filing” invoice, etc; Preparation of filing reports and other ad-hoc correspondence; Printing/saving via Pass-Thru; Late lodging supporting documents; Assisting Patent Acceptances with the processing of Acceptance Notice and Letters Patents, including reporting and invoicing; Assisting Patent Data with the updating of information on all types of cases, including transfers of responsibilities; Assisting Patent Portals with uploading and downloading Show less

• Administrative Head: Patent Renewals

  • Nov 2018 - Apr 2021

• Administrative Head: Patent Renewals and Patent Changes

  • Jul 2019 - Nov 2020

  - Preparation of documents – e.g. Deeds of Assignment, Powers of Attorney etc.- Preparation of client correspondence- Preparation of quotations- Preparation of changes applications for filing at the Patent and Design Offices, namely:o Assignmentso Mergerso Changes of Name o Changes of Legal Statuso Changes and Corrections of Addresseso Changes of Address for Service o Changes/Corrections relating to Inventors, Licences and Hypothecations



KISCH IP

• South Africa
• Law Practice
• 100 - 200 Employee

• Patent Assistant

  • Apr 2015 - Aug 2017

  Managing and monitoring of deadlines and ensuring files are kept up-to-date; Maintaining a follow-up and reminder system to ensure timely completion of matters; Updating and attaching files to internal database and Patricia; Routing and managing incoming and outgoing correspondence; Composing and typing routine letters, reminder letters, memoranda, minutes and agendas; Independently preparing draft letters and draft e-mail correspondence; Independently preparing and filing Section 8's in terms of Indian IP Law, Section 18's in terms of Isarael Law and IDS's; Typing, composing and formatting legal documents such as pleadings, briefs, summons, opinions, orders and subpoenas from written or verbal instructions, dictation, rough notes and drafts; Proper management and administration of files in respect of foreign patent prosecution; Proper management, administration and indexing of files in respect of patent litigation; Preparing patent portfolio schedules, including fee schedules, in Excel; Preparing invoices and monthly statements; Scheduling consultations, managing diaries and reserving consultation rooms; Liaising with clients when appropriate and providing information to callers; Scheduling and coordinating travel and/or conference arrangements; and assisting with the day to day administrative management of the office, including reception related services. Show less



MacRobert Incorporated

• South Africa
• Law Practice
• 200 - 300 Employee

• Legal Assistant

  • Mar 2010 - Mar 2015

  Dictaphone typing; drafting of legal documents for action and application in the High Court and Magistrate Court (summonses, pleadings, notices, affidavits, etc.); drafting of antenuptial contracts; drafting of corporate documents (contracts, CIPC searches, ITC searches etc.); handling of process in respect of mining and prospecting rights from lodgement to registration; general filing and administration (invoicing, recon statements, opening of files etc.); general communication with clients, advocates, sheriffs and other attorneys Show less



Boshoff Smuts Inc

• Personal Assistant / Receptionist

  • May 2009 - Feb 2010

  Dictaphone typing; drafting of legal documents for action and application in the High Court and Magistrate Court (summonses, pleadings, notices, affidavits etc.); drafting company documents for lodgement at CIPC; switchboard; arranging consultations with clients and advocates, general filing and administration (invoicing, recon statements, opening of files etc.); general communication with clients, advocates, sheriffs and attorneys; personal assistant to Mr JPDC Smuts Dictaphone typing; drafting of legal documents for action and application in the High Court and Magistrate Court (summonses, pleadings, notices, affidavits etc.); drafting company documents for lodgement at CIPC; switchboard; arranging consultations with clients and advocates, general filing and administration (invoicing, recon statements, opening of files etc.); general communication with clients, advocates, sheriffs and attorneys; personal assistant to Mr JPDC Smuts



ML Schoeman Attorneys

• Pretoria Area, South Africa

• Legal Secretary

  • Aug 2008 - Jan 2009

  Extensive Dictaphone typing; Drafting of legal documents for action and application in the High and Magistrate's Court (summonses, pleadings, notices, affidavits, etc.); Switchboard / Reception; Arranging and taking notes during consultations with clients and counsel; General Filing and administration (invoicing, recon statements, etc.); General communication with clients Extensive Dictaphone typing; Drafting of legal documents for action and application in the High and Magistrate's Court (summonses, pleadings, notices, affidavits, etc.); Switchboard / Reception; Arranging and taking notes during consultations with clients and counsel; General Filing and administration (invoicing, recon statements, etc.); General communication with clients