Administrator/Bookkeeper

• Dec 2022 - Present

Administrative Bookeeper

• Oct 2021 - Dec 2022

·Maintain accounting records for three companies. Balance and reconcile accounts, taxes, daily cash flow. Manage and generate Income Statement, Balance Sheet, Chart of Accounts, Bank & Credit Cards Reconciliations, GL Entries, Deposits, and Month End Closing. Company set-up legal entity and financial system. Direct liaison with external CPA. ·Manage accounts receivable and payable. Process invoices, managed collections, preliminary notices, mechanics lien, waiver and release forms. Process bills, resolved bill discrepancies and maintain files. Deposit daily cash flow. Assist in payroll processing, manage time sheets, generate job costing report. ·Prepare forms W-9, 1099-NEC, City Business tax, Business Property Statement, US Census Bureau Survey. ·Manage office administrative tasks, maintain clients’ files, archive job files. Support administration department with busy phones, route emails, type documents, maintain computer database. Assist team with IT trouble shooting. Schedule and coordinate field inspections. Install time clock, provided weekly time sheets for 25 employees. Set-up credit card terminal. Show less

Bookkeeper/Administrative Assistant

• Mar 2010 - Oct 2021

·Maintained accounting records for four companies. Managed Income Statement, Balance Sheet, Chart of Accounts, Bank & Credit Card Reconciliations, Financial Reporting- P&L, Sales, Balance Sheet, GL Entries, Deposits, Month End Closing, taxes, daily cash flow, Wells Fargo Financial accounts. Direct liaison with external CPA. Company set-up legal entity and financial system. ·Responsible for all accounts receivable/payable. Processed invoices and bills, resolved bill discrepancies and negotiate payment amounts to sustain budget. Resolved vendor discrepancies, charge back reversals and maintain files. Track payables between multi-intercompany expenses. Deposited daily cash flow. ·Performed bi-weekly payroll for over 30 employees through ADP Easy Pay, timesheet collection, wage garnishment, and handled employee benefits of vacation and medical. Allocate 401k to bank and service provider. Maintained employee files (annual reviews, salary history, PTO, medical, licenses, work anniversary, sexual harassment compliance). Processed EDD Unemployment audits. ·Prepared forms W-9, 1099, Certificate of Insurance, Worker’s Compensation audits, City Business tax, Business Property Statement, US Census Bureau Survey, ERISA Fidelity Bond, 401k Year End Census, Verification of Employment & Background Check and Fictitious Business Name. Resolved City Tax Audits. ·Managed office administrative tasks, maintain patients’ files, handle calls, handle e-fax, monitor and order office supplies, general assistant to the business owner, file and assist with the upkeep of current project financial files by filing proper paperwork, archive job files, purchase new office equipment, software, literature, process eligibility for insurance coverage. Setup & troubleshoot employees’ email account. Liaison between associates and owners to facilitate daily operations. ·Recruited and hired administration support. Trained and supervised employees on daily financial operation and office administration. Show less

Bookkeeper

• May 2008 - Jun 2013

·Company set-up legal entity and financial system. ·Managed accounts receivable and payable. ·Balanced and reconciled accounts - bank statements, credit cards and deposited daily cash flow. ·Generated and analyzed reports - sales, P&L, Balance Sheet, calculate year-end taxes. ·Company set-up legal entity and financial system. ·Managed accounts receivable and payable. ·Balanced and reconciled accounts - bank statements, credit cards and deposited daily cash flow. ·Generated and analyzed reports - sales, P&L, Balance Sheet, calculate year-end taxes.

Bookkeeper

• Aug 1999 - May 2008

·Managed accounts receivable and payable, timekeeping and payroll for 30 associates. ·Managed collections, mechanics’ lien, small claims, demand letters, waiver and release forms. Balanced and reconciled accounts - payroll (ADP), taxes, 401(k), invoicing, bank statements, and deposited daily cash flow. ·Prepared reports- sales, P&L, Balance Sheet, calculate year-end taxes, certificate of insurance, worker's compensation, W9, city business tax, and city tax audits. ·Managed accounts receivable and payable, timekeeping and payroll for 30 associates. ·Managed collections, mechanics’ lien, small claims, demand letters, waiver and release forms. Balanced and reconciled accounts - payroll (ADP), taxes, 401(k), invoicing, bank statements, and deposited daily cash flow. ·Prepared reports- sales, P&L, Balance Sheet, calculate year-end taxes, certificate of insurance, worker's compensation, W9, city business tax, and city tax audits.