Experience

ThermoWise

• South Africa
• Industrial Machinery Manufacturing
• 1 - 100 Employee

• Project Liaison

  • Mar 2021 - Present



Vahva Construction Pty ltd

• Midrand

• Junior projects Planner & Executive Secretary

  • Aug 2019 - Nov 2021

  HR duties include but not limited to:  Prepare employee boarding and exit files and issue to IT and Payroll department  Employee appointments  Confirmation of employment, arrangement of accommodation, fleet card management, petty cash, site permits  Maintain monthly Salary schedules, manage payroll queries and forward to payroll for timeous invoicing and payment  Preparation of disciplinary documentation / issue to relevant staff  All other documents and letters pertaining to employment Finance assistant duties include but not limited to:  Credit Applications and credit register Management  Liaise with Project Managers for Purchase Orders / Payment Requisitions approval  Debtors & Creditors Invoices (liaise with relevant department for payment)  Ensure timeous renewal of Company Letter of Good standing, Tax clearance certificates, BEE and CIBD, Fleet & Personal licenses.  All other duties to ensure the day to day running of the office Planning Duties: Include but not limited to:  Maintain and Update Construction Planning Programs  Plan vs Actual programs indicating finish variance  Assist with extension of time claims by impacting program (baseline & current) delays Other duties include but not limited to:  Subcontractor agreements (JBCC & MBSA-Domestic & Labour)  (Quality & Assurance) Compile Data packs for Anglo Modikwa Chrome Recovery Plant and assist with close out audit  Implementation of Policies and Procedures and Company templates  Correspondence registers (Legal/SI/RFI/credit applications)  Ordering of stationary/create and order daily diary/Site instruction/Site req books  Source quotes for tenders and assist with tender submissions  Boardroom bookings, manage Director phone calls, respond to emails Accommodation bookings and all other Personal Secretary duties  All other administrative duties required by the Managing Director and Projects Director Show less



Mota-Engil

• Portugal
• Construction
• 700 & Above Employee

• Junior Planner & PA

  • May 2017 - Aug 2019

  • Prepare subcontractor agreement files and issue for approval and signatures by Subcontractor, Contractor and Professional team ( JBCC & MBSA Agreements) • Attend to all contractual queries regarding the project, Attend subcontractor / client meetings and take minutes • Number allocations, Distributing and filing of all outgoing and incoming contractual correspondence and letters • Meeting and diary management for Contracts Director • Generating of requisitions for new employees boarding • Compile and maintain Project Schedule on MS Projects; Follow up, update and report on overall progress • Analyze and report on activity slippage • Follow up and update progress on procurement schedule (MS Projects) • Draft histograms with apartment handovers/ material delivery requirements • Submit weekly/monthly progress and forecast reports based on MS Projects construction program • Issue updated schedules to new and existing subcontractors, PA, client and/or internal teams as and when required • Ensuring that all documents e.g. agreements, specifications, minutes, correspondence, etc are accurately typed and distributed for comments/approval and safe keeping • Generate, issue and update RFI (Request for information) Schedules • Any other tasks required from the Contracts Director, Engineering department & QS department Show less



Assore Ltd

• South Africa
• Mining
• 1 - 100 Employee

• Personal Assistant/ Site Secretary

  • 2011 - Aug 2015

  • Sourcing, Gathering , Compilation & Distribution of daily, weekly and monthly reports for –and on behalf of higher Management regarding Production, Metallurgical Reports, HR, Sales Reports and Financial matters. • Managing and regulating Diary/Emails for Plant Manager • Manage and maintain all general Administration-, HR-, Safety and other on site files • Capture and record keeping of plant employees attendances, leave, overtime and night shift allowances • Ensuring constant site access for current and new employees (arranging Entrance & Exit Medicals and Inductions bookings and payments) • Handling of confidential issues • Purchasing of site stationary and furniture • Generating of requisitions – Stores and Purchase Req’s • Ensuring that all documents e.g. reports, specifications, minutes, employee contracts, etc are accurately typed and distributed for comments/approval and safe keeping Show less



Kopano Kwik Cash

• Zeerust

• Personal Assistant / Admin Manager

  • Sep 2012 - Nov 2012

  • Switchboard Duties • Managing cleaning staff • Catering arrangements for daily staff lunches and monthly staff meetings. • Purchasing, record keeping and distributing of groceries, stationary and office requests for all Branches • Debtors and Creditors invoice approval, capturing and distribution for payment on a timely basis • Daily Cashbook • Capturing and record keeping of new contracts • Bank statement reconciliations on all accounts on a daily basis • Daily / Monthly Reports • Resolve branch queries and complaints as well as customer complaints and queries • Capturing new contract debit orders on system Show less



TWP Projects

• Personal Assistant / Office Admin Manager

  • Jun 2008 - Sep 2010

  • Coordinating all office functions and supervising administrative professionals.• Managing all aspects of the general building maintenance and company fleet including cleaning staff and receptionist.• Catering and booking arrangements for daily staff lunches and staff meetings.• Plan and arrange all Client/ Year-end/ Team Building etc functions• Ensuring that all documents e.g. reports, specifications, contracts, etc are accurately typed and distributed for comments or approval• Oversee the purchasing of Office and Site stationary, Office & Site furniture, cleaning materials and groceries• Petty cash & Cheque book reconciliation and registers• Debtors / Creditors invoicing, registers and reports• Create monthly and weekly reports for higher Management• Manage and maintain Administration and Project files• Source and liaise with building repair and maintenance contractors• Make Booking of appointments for the project manager.• Manage parking bay allocations • Boardroom bookings • Receive process and deliver all Office and Project Invoices for approval and payment. Show less

• Project Secretary

  • Dec 2007 - Jun 2008

  • Ensuring that all documents e.g. minutes, reports, specifications, contracts, etc are accurately typed and distributed for comments or approval• Follow up on documents sent to clients and contractors for signatures.• Filing of documentation both in files and Papertrail (electronic system).• Keeping up-to-date with the daily events of the project progress and construction.• Booking appointments for the project manager.• Boardroom bookings • Ordering and record keeping of site stationary• Pettycash Recon• Collating all information from the relevant departments e.g, costing planning, procurement, etc to complete project manager’s monthly and weekly reports Show less



TMP

• Business Consulting and Services
• 100 - 200 Employee

• Safety Administrator

  • Sep 2007 - Dec 2007

  • Served as a personal assistant to project management team, functioned as primary liaison to customers. • Created daily/weekly and monthly statistical safety reports. • Keeping safety files up to date according to OHS Act • Petty cash reconciliation • Catering arrangements for daily staff lunches and staff meetings • Ensuring constant site access for current and new employees (arranging KBC, Medical and Inductions bookings and payments) • Data capturing and filling • Purchasing of office stationary, cleaning materials and groceries for site offices. • Ensure that all documents e.g. minutes, documents and reports are accurately and timeously typed and distributed Show less



Pirvek Properties

• Rustenburg Area, South Africa

• Secretary, Receptionist, Leasing Agent

  • Dec 2005 - Sep 2007

  • General reception duties which include: • Switchboard • Document Filing and Data capturing • Create, maintain and renewals of lease & sales contracts • Debtor & Creditor payments • Assist Owner with Bank reconciliations • Marketing and Advertising local & international websites/flyers/magazines/newspaper • Maintaining company website (local & international) • Secretary to app. 15 agents - helping agents with their files where need be and corresponding with clients/Legal companies/Brokers for documentation Show less



De Klerk Property Management

• Rustenburg Area, South Africa

• Administrative Receptionist

  • Jul 2006 - Jun 2007

  • General reception duties which include: • Switchboard, • Document Filing • Data capturing • Attending Body Corporte Meeting and taking Minutes • Ensure that all documents e.g. minutes, documents and reports are accurately and timeously typed and distributed • General reception duties which include: • Switchboard, • Document Filing • Data capturing • Attending Body Corporte Meeting and taking Minutes • Ensure that all documents e.g. minutes, documents and reports are accurately and timeously typed and distributed