Experience

Eccotrol, LLC

• United States
• Industrial Machinery Manufacturing
• 1 - 100 Employee

• Controller

  • Mar 2023 - Present



H.B. Frazer Company

• United States
• Construction
• 1 - 100 Employee

• Controller

  • Mar 2021 - Dec 2022

  A major commercial union electrical and telecom contractor operating out of two locations in Eastern Pennsylvania. Annual sales are expected to be $90 million dollars with over 250 hundred employees.● Assist in completing the month end close within 10 days by updating contract amounts according to time and material billings, building projected costs for new jobs, updating projected costs for the top 170 jobs, and reviewing 800 active jobs to determine which ones can be inactivated.● Complete daily bank reconciliations by downloading the payroll and operating statements from the bank’s website, importing the bank statements and wire transfers into the company’s accounting software, and reconciling these statements to the general ledger and cash flow spreadsheet.● Maintain cash flow spreadsheet. Daily input of incoming and outgoing cash. Incoming ACH deposits, outgoing EFT payments, bank deposits, written checks, and payroll amounts.● Bi-weekly payroll entry of 40 office personnel. Import the direct deposit file to the bank, set up 401K payment to the investment firm, and upload paystubs to a third-party provider. Currently integrating Paychex and relieving ADP.● Single point of contact for hundreds of customers. Process credit card payments, manage ACH remittances, collection calls, credit references, and credit applications. Tripled cash on hand by negotiating terms, resolving billing disputes, and consistent follow up.● Weekly review and selection of payables based on vendor agreements, cash flow, and purchase order approvals.● Single point of contact for hundreds of vendors. Process Nvoicepay transactions, Positive pay checks thru the bank, credit applications, vendor setup, and answer requests for payment inquiries and statement discrepancies. Show less

• Director Of Finance And Administration

  • Sep 2019 - Mar 2021

  Emphasis on building a more reliable business structure with new customers. This includes creating a new credit policy, informing project managers of this policy, and having open communication with these new customers from initial bid to contract acceptance.● Started and maintained a relationship with ADP to complete tax compliance, W2’s, and 1094/1095’s. This includes uploading payroll exports to ADP site (daily and quarterly), using an API to complete ACA compliance, and attending bi-weekly and monthly status meetings. Show less

• Office/Accounting/IT Manager

  • May 2014 - Sep 2019

  ● Oversee the daily activities of the purchasing agent, accounting staff of seven, and warehouse staff of four.● Directly responsible for the posting, interviewing, and hiring of the payroll/AP specialist and purchasing agent.● Installed, trained, and became the administrator on a new cloud based phone system for 53 users.● Filed all federal, state, and local payroll taxes along with garnishments for 200 field personnel and 40 office staff.● On a weekly average, $2,000 is brought in to the bottom line through setting up returns with vendors, putting invoices on hold related to those returns, and following through until credit is received.● Daily review of multi-state sales tax regulations, corrects problems accordingly, and submits all tax exempt certificates.● Started a relationship with an outside IT firm to provide a proactive approach to our company’s demands.● Fully involved in creating, managing, and marketing our company’s website.● Responsible for managing all office equipment through negotiating contracts, buying supplies, and requesting service.● Provide backup function of chief financial officer, purchasing agent, payroll specialist, and receptionist as needed. Show less

• Purchasing Manager

  • Mar 2011 - Apr 2014

  ● Manage daily procurement of job supplies, office supplies, and safety supplies thru Spectrum software package.● Responsible for providing thirteen project estimators with all price requests pertaining to job bids.● Resolute delivery problems and initiate proper accounting procedures to ensure receipt of material credits when applicable.● Monitor commodity prices to procure materials under estimated values.● Member of the FEC buying group which negotiates with 10 manufacturers and receives rebates based on volume of business.● Daily interaction with approximately thirty vendors on submittals requests, delivery dates, job contacts, and job locations.● Resolve vendor invoice discrepancies such as incorrect PO's, missing PO's, and overbilling.● Calculate material billing on service tickets and adjust inventory based on usage out of stock.● Provide maintenance functions of office and building equipment. Show less



Crystal Ball Contracting, Inc.

• Warehouse Manager

  • Sep 2002 - Mar 2011

  A mid-sized commercial union electrical and telecom contractor in the Tri State Philadelphia area. During peak years reached $10 million annual sales with one hundred employees and five hundred active contracts.● Created a tool database to track the movement of over 300 tools to and from multiple sites and foremen to optimize job performance.● Managed, organized, and ran 4,000 square feet of warehouse space to improve contract job operations.● Responsible for ensuring accurate deliveries from vendors and dealing with any short shipments or damaged material.● Scheduled or performed routine maintenance on all tools and vehicles. Show less

• Controller

  • Sep 2002 - Mar 2011

  ● Provided financial functions including month-end reporting, general ledger maintenance, invoicing, accounts receivable, accounts payable, and cash management.● Performed profit and loss analysis for all job contracts.● Implemented cost accounting process to capture all time and material used on jobs and ensure accurate invoicing.● Developed and implemented bonus plan for Project Managers based on job profitability and invoice collections.● Developed an employee benefits deduction plan for office staff.● Efficient in Master Builder accounting software and downloading updates.● Interviewed, trained, and oversaw activities of additional staff in the department. Show less

• Purchasing Manager

  • Sep 2002 - Mar 2011

  ● Established and administered contracts with major electrical and telecom suppliers including delivery times and payment terms.● Implemented a fleet gas card program for all company vehicles with Wright Express.● Negotiated contracts with AT&T Cellular, Cintas, and Pure Water Technology.● Devised a bulk material program to purchase commonly used items based upon a usage analysis of inventory.● Instituted a receiving process to reconcile packing slips with purchase orders through vendor invoices. Show less



Colonial Electric Supply Company, Inc.

• Assistant Controller

  • Sep 1999 - Sep 2002

  A large wholesale supplier of electrical products in the Tri State Philadelphia Area. During this time the company sales were well over $100 million dollars with approximately 300 employees. ● Completed month end financial reporting within a deadline goal of seven working days.● Highlighted discrepancies between actual vs. budgeted financial statements.● Analyzed and produced monthly comparative expense spreadsheets.● Created a flowchart on the returns system to understand the effect on the month end inventory numbers.● Filed and paid all necessary payroll and state sales taxes within the required time frame.● Identified areas requiring attention by writing PONC’s (Price of Non Conformance).● Managed and conducted monthly meetings with the miscellaneous accounts payable clerk. Show less

• Accounts Receivable Supervisor

  • Sep 1998 - Sep 1999

  ● Reconciled daily cash sales against receipts for six branches.● Followed strict guidelines provided by the customer when applying payments against their account.● Assisted the credit department on issues regarding customer’s accounts.● Made daily bank deposits.

• Accounts Payable Supervisor

  • Sep 1997 - Sep 1998

  ● Matched invoices with shipping documents and alerted the purchasing department if any pricing or quantity discrepancies existed before posting.● Directly responsible for timely payments to some of the largest manufacturers in the industry including Sylvania, Hubbell, Ideal, and General Electric.● Printed checks for on time delivery to vendors.