Melvin E. Gaines

Assistant Town Manager at Town of Portola Valley
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Contact Information
us****@****om
(386) 825-5501
Location
San Francisco Bay Area, US

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With no background in urban planning and land use, Melvin wasn't bashful about engaging in critical thought and becoming a part of the process without hesitation.

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Experience

    • United States
    • Government Administration
    • 1 - 100 Employee
    • Assistant Town Manager
      • Dec 2021 - Present

    • United States
    • Government Administration
    • 300 - 400 Employee
    • Principal Management Analyst - City Manager's Office
      • Nov 2016 - Nov 2021

      Led various City projects and initiatives including the strategic plan and priorities, Race, Equity and Inclusion (REI) Action Plan, Short Term Rental regulations, and formation of the Public Safety Advisory Board (PSAB). Served as staff liaison to the Council REI Subcommittee and PSAB. Served as the City’s lead analyst and launched a peer analytical network. Managed the City Manager's Office budget and work plan, and the City Council major goals work plan. Led various City projects and initiatives including the strategic plan and priorities, Race, Equity and Inclusion (REI) Action Plan, Short Term Rental regulations, and formation of the Public Safety Advisory Board (PSAB). Served as staff liaison to the Council REI Subcommittee and PSAB. Served as the City’s lead analyst and launched a peer analytical network. Managed the City Manager's Office budget and work plan, and the City Council major goals work plan.

    • United States
    • Government Administration
    • 1 - 100 Employee
    • Management Analyst
      • Feb 2015 - Nov 2016

      Performed a hybrid role serving the City Manager's Office, Community and Economic Development Department, and Police Department. My work involved program development and management, capital planning, long range planning, budgeting, property management, and analyzing the fiscal, social, political, and technical impacts of various issues to make recommendations to department heads and City Council members.

    • Grants/Special Projects Manager - East Palo Alto Police Department
      • May 2012 - Feb 2015

      • Program Management - Manage the Public Health and Anti-violence Initiative, Operation Ceasefire, and the Bureau of Justice Assistance Smart Policing Initiative. Developed partnerships to plan and execute more than 375 community safety, health, & fitness events with community-based organizations, educational institutions, and health care providers. Direct government and non-profit agencies’ service provision to 83 Operation Ceasefire participants and ensure communication between police department and 25 service providers. Manage data analysis, intervention strategy development, and program evaluation for the Smart Policing Initiative.• Data Analysis - Evaluate gunshot/crime data, and resource allocation to design efficient and effective crime reduction strategies. • Staff Supervision - Assign and supervise sworn and non-sworn personnel to fulfill grant program related tasks. Created and directed the violence prevention outreach program, supervising four part-time employees. • Public Speaking - Developed and made presentations at various conferences, community meetings, and events.• Budget Management - Prepare and administer four program budgets equaling nearly $1 million. Develop, evaluate, and monitor the $10.5 million department budget as a member of the department management team. • Team Leadership - Led team of Planning, Engineering, & Police personnel with San Mateo County Safe Routes to School staff to conduct a bicycle conditions assessment with residents. The results were used to inform the existing conditions analysis for the General Plan update. • Grant Management - Wrote three successful grant proposals to government and private funders with awards totaling $220,000. Ensure compliance and prepare reports for five federal, state, and private grants. Establish and maintain relationships with potential and existing funders.

    • Planning Commissioner
      • Nov 2011 - Oct 2012

      • Land Use Evaluation - Evaluated and voted on site plans, subdivision plats, and special use permit applications; ensured compliance with California Environmental Quality Act and the City's General Plan • Legislative Advocacy - Proposed recommendations to the city council regarding land-use and zoning • Contractor Selection - Interviewed firms to facilitate the City's General Plan update. • Grant Writing - Assisted Planning Division staff to draft and edit a successful $1 million dollar grant application to the Strategic Growth Council for a General Plan update

    • Administrative Analyst - Office of the City Manager
      • Sep 2011 - Apr 2012

      • Management Analysis - Conducted comparative analysis of municipal capital improvement programs; prepared report used by City Council to develop a capital improvement program process. Prepared a City buildings and parks costs analysis used to discuss a service-sharing partnership between the City of East Palo Alto and the Ravenswood City School District. Examined the Maintenance Division’s streetlight maintenance operations and streetlight outage data. Wrote report used to establish new streetlight maintenance practices.• Program Management - Managed the City’s recreation program and skate park facility. Supervised two recreation leaders and led them to develop a database of youth-serving organizations and to survey East Palo Alto youth to assess citywide youth service needs and desires. • Health & Safety Management - Worked with the Code Enforcement, Building, and Planning Divisions’ staff, and legal counsel to identify mitigation methods for the City’s unaddressed code violations. Developed resource list to assist low-income residents with code violation remedies. • Budget Development - Evaluated departmental budgets with department heads and identified needed adjustments. Ensured that proposed budget objectives were measurable.

    • United States
    • Non-profit Organizations
    • 1 - 100 Employee
    • Business Development Consultant
      • Nov 2013 - Jan 2016

      • Business Planning - Train and advise small business owners and aspiring entrepreneurs in classes and one on one meetings on mission refinement, business planning, competitive analysis, operations, accounting, marketing, zoning and permits, and incorporation. • Business Planning - Train and advise small business owners and aspiring entrepreneurs in classes and one on one meetings on mission refinement, business planning, competitive analysis, operations, accounting, marketing, zoning and permits, and incorporation.

    • United States
    • Motor Vehicle Manufacturing
    • 1 - 100 Employee
    • Researcher, Sustainability and Economic Development Strategies Group
      • May 2010 - May 2011

      • Interviewed educators, program coordinators, and economic development professionals about the evolution of the automotive industry and automotive educational programs. • Assessed interview data and program offerings; created report on the ability of educational programs to provide sufficient training for workers in the evolving automotive industry. • Gathered and analyzed labor market data and trends to identify and forecast automotive sector job growth; developed reports and presentations on findings.

    • United States
    • Government Administration
    • 700 & Above Employee
    • Policy Analyst, New Orleans City Council - District A
      • Jun 2009 - Aug 2009

      • Analyzed legislation and economic data to create a report assessing the feasibility of vacant property taxation as a strategy to reduce blighted properties in New Orleans.• Examined fleet management best practices and created presentation which led council to lower fleet costs by reducing fleet size and improving vehicle usage tracking. • Evaluated and wrote report on the feasibility of Budgeting for Outcomes in New Orleans • Analyzed legislation and economic data to create a report assessing the feasibility of vacant property taxation as a strategy to reduce blighted properties in New Orleans.• Examined fleet management best practices and created presentation which led council to lower fleet costs by reducing fleet size and improving vehicle usage tracking. • Evaluated and wrote report on the feasibility of Budgeting for Outcomes in New Orleans

    • United States
    • Wellness and Fitness Services
    • 700 & Above Employee
    • Personal Trainer (CPT-3)
      • Jul 2007 - Aug 2008

      Certifications include:• National Academy of Sports Medicine: Certified Personal Trainer (NASM-CPT)• National Academy of Sports Medicine: Performance Enhancement Specialist (NASM-PES), and • National Exercise & Sports Trainers Association: Certified Personal Fitness Trainer (NESTA-PFT). Certifications include:• National Academy of Sports Medicine: Certified Personal Trainer (NASM-CPT)• National Academy of Sports Medicine: Performance Enhancement Specialist (NASM-PES), and • National Exercise & Sports Trainers Association: Certified Personal Fitness Trainer (NESTA-PFT).

    • United States
    • Government Administration
    • 1 - 100 Employee
    • Planning Commissioner
      • Jun 2007 - Aug 2008

      • Land Use Evaluation - Evaluate and vote on site plans, subdivision plats, and special use permit applications; ensure compliance with California Environmental Quality Act and the City's General Plan • Legislative Advocacy - Propose recommendations to the city council regarding land-use and zoning • Land Use Evaluation - Evaluate and vote on site plans, subdivision plats, and special use permit applications; ensure compliance with California Environmental Quality Act and the City's General Plan • Legislative Advocacy - Propose recommendations to the city council regarding land-use and zoning

    • United States
    • Higher Education
    • 700 & Above Employee
    • Assistant Director of Undergraduate Admissions
      • Sep 2006 - Aug 2008

      • Developed and implemented Northern California region student recruitment strategy. Managed 2,000 applications for undergraduate admission; made admission decisions.• Represented SCU to the public through various presentations, meetings, and service as “Dean of the Day.” • Developed and implemented Northern California region student recruitment strategy. Managed 2,000 applications for undergraduate admission; made admission decisions.• Represented SCU to the public through various presentations, meetings, and service as “Dean of the Day.”

    • United States
    • Higher Education
    • 700 & Above Employee
    • Community Facilitator
      • Aug 2005 - Jun 2006

    • Intern - Faith, Ethics, & Vocation Project
      • Dec 2004 - Oct 2005

      • Research & Analysis - Examined environmental regulations, pollution data and associated health risks, and historical accounts to analyze environmental hazards in California’s Central Valley• Community Engagement - Developed and led four environmental workshops used to engage 200 community members in California’s Central Valley. Facilitated diverse Diocese of Stockton parties to consensus on an environmental agenda

    • United States
    • Government Administration
    • 700 & Above Employee
    • Health Liaison - Creative Health Ministries
      • Jan 2004 - Jun 2006

    • United States
    • Non-profit Organization Management
    • 1 - 100 Employee
    • Assistant Coordinator of Higher Learning Program
      • Sep 2002 - Aug 2004

      • Program Administration - Oversaw development of health and environmental conditions questionnaire. Devised surveying strategy and monitored survey collection; surveyed 660 East Palo Alto residents • Staff Supervision - Recruited, hired, and supervised six youth organizers • Data Analysis - Led analysis of survey data and development of survey report • Community Engagement - Organized release event to present report to residents and local and state elected officials • Program Administration - Oversaw development of health and environmental conditions questionnaire. Devised surveying strategy and monitored survey collection; surveyed 660 East Palo Alto residents • Staff Supervision - Recruited, hired, and supervised six youth organizers • Data Analysis - Led analysis of survey data and development of survey report • Community Engagement - Organized release event to present report to residents and local and state elected officials

    • United States
    • Non-profit Organizations
    • 100 - 200 Employee
    • Public Ally/AmeriCorps Member
      • Sep 2002 - Jun 2003

      • Assessed City of San Jose Youth Commission’s structure and processes. Coached Youth Commissioner to expand outreach and establish a youth advisory council. Worked with other AmeriCorps members to plan and implement a youth empowerment seminar attended by over 400 San Jose youth. • Assessed City of San Jose Youth Commission’s structure and processes. Coached Youth Commissioner to expand outreach and establish a youth advisory council. Worked with other AmeriCorps members to plan and implement a youth empowerment seminar attended by over 400 San Jose youth.

Education

  • Gerald R. Ford School of Public Policy
    Master of Public Policy, State & Local Policy
    2008 - 2010
  • University of Michigan - Taubman College of Architecture and Urban Planning
    Master of Urban Planning, Housing, Community, & Economic Development
    2009 - 2010
  • Santa Clara University
    B.S., Political Science, Environmental Studies
    2004 - 2006
  • Foothill College
    A.A., Sociology, Political Science
    2002 - 2004

Community

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