Office Manager

• May 2023 - Present

Project Administrator

• Sep 2022 - May 2023

Assists in the preparation, reporting and analysis of projects under the direction of the Project Manager, Provides administrative support to projects in connection to the planning and allocating of resources for effective project execution, Assist Project Manager in development of proposals, change orders, reports, presentations, executive summaries, and project status reporting, Initiate client onboarding paperwork, Obtain and maintain certificates of insurance per the projects contract, Ensure project labor and expense effort is input weekly in accordance with contract terms, Communicate and coordinate with other offices and staff, including Finance, Non-project specific client-required reporting, Support location staff in clerical, organizational functions such as, collection and distribution of mail, letters and reports, Handles general office tasks and administrative duties associated with the successful running of a location office, Responsible for ordering office, breakroom and janitorial supplies, Responsible for the facilitation of on-boarding activities for new hires, Serve as liaison to location employees for PPE requests, fleet and facilities requests, Responsible for payroll administration for location employees, Expense Reports, Collections, Fleet management, Employee morale, Entering data into pLog ,OpenGround, and MetaField. Show less

Yacht Service Writer/Advisor

• Aug 2021 - Jul 2022

Entering service requests into the LightSpeed software program ensuring information is complete and accurate. Coordinating and scheduling sublet work with several outside vendors. Scheduling technicians properly taking level of priority into consideration. Communicating with customers to inform them of progress of work order. Provided several processes/procedures to help efficiency beginning with service requests, ordering parts, warranty claims, ending with invoicing the customer properly. Entering service requests into the LightSpeed software program ensuring information is complete and accurate. Coordinating and scheduling sublet work with several outside vendors. Scheduling technicians properly taking level of priority into consideration. Communicating with customers to inform them of progress of work order. Provided several processes/procedures to help efficiency beginning with service requests, ordering parts, warranty claims, ending with invoicing the customer properly.

Office Coordinator

• Jan 2017 - Aug 2021

Executive administrative duties to Site Leader and Plant Manager, manage front office, coordinate travel, assist HR with payroll and benefits, public relations contact, Leadership Team member, Safety Council member, Employee Suggestion Program member, create purchase orders as needed, coordinate employee morale and social events, purchase supplies for front office, coordinate executive meetings electronically, prepare Power Points for facility-wide meetings and daily slideshows for employees, mentor office intern, ensure office equipment is serviced, complete expense report, create reports and charts as needed, maintain Balance Score Card for facility, assist with accounts payable, complete invoicing for temporary employees, complete expense reports, and other duties as needed. Show less

Business Center Specialist

• May 2015 - Aug 2016

Accounts payable for all vendors, worked main switchboard, reservationist, and maintained new website (news articles, special events, calendar information, compiled and maintained company-wide emails, created flyers to attach to website calendar and copies, created menu layouts for special events), maintained certificate of liability insurance with all vendors. Proofread all outgoing marketing material. Accounts payable for all vendors, worked main switchboard, reservationist, and maintained new website (news articles, special events, calendar information, compiled and maintained company-wide emails, created flyers to attach to website calendar and copies, created menu layouts for special events), maintained certificate of liability insurance with all vendors. Proofread all outgoing marketing material.

Office Coordinator

• Apr 2014 - May 2015

Front office duties including answering phones, creating invoices, account payable, ordering supplies, and direct contact with customers. assisted with merchandising of product in stores, creating website, and keeping inventory Front office duties including answering phones, creating invoices, account payable, ordering supplies, and direct contact with customers. assisted with merchandising of product in stores, creating website, and keeping inventory

High School Interim Teacher/Substitute Teacher

• Aug 2007 - Aug 2014

Considerable work with Mitchell High School, Maternity Leave teacher, semester Interim Teacher for the Alternative School, one Semester Graduate School Teacher Considerable work with Mitchell High School, Maternity Leave teacher, semester Interim Teacher for the Alternative School, one Semester Graduate School Teacher

Site Leader

• Feb 2011 - Mar 2012

Provided administrative assistance to students through the Student Support Program. Responsible for End of Year Reports in order to apply for grants, customer service, weekly reports to Mitchell County Schools Provided administrative assistance to students through the Student Support Program. Responsible for End of Year Reports in order to apply for grants, customer service, weekly reports to Mitchell County Schools

Processing Assistant III

• Feb 1998 - Feb 1999

Customer service, general clerical duties including data input, client chart organization and coding, and scheduling Customer service, general clerical duties including data input, client chart organization and coding, and scheduling

Traffic Supervisor

• Jan 1995 - Nov 1997

Responsible for all outbound freight from the manufacturing facilities in Gastonia and Cherryville, NC including all aspects of domestic and international routing of both full container loads and less than container loads. Supervisor to domestic transportation Responsible for all outbound freight from the manufacturing facilities in Gastonia and Cherryville, NC including all aspects of domestic and international routing of both full container loads and less than container loads. Supervisor to domestic transportation

Customer Service Representative

• Feb 1995 - May 1996

Responsible for bookings, rate quotations, and served as the direct liaison between CaroTrans offices and agents in the United Kingdom, Europe, Mid-East, Mediterranean, and South African regions

Customer Service Sales Representative

• May 1994 - Jan 1995

Responsible for bookings, rate quotations, and specific knowledge for all shipping details for all areas of the world

Customer Service Representative

• Jun 1992 - May 1994

Responsible for rate quotations, bookings, specific knowledge, prepared hazardous cargo manifest, container load lists, and documentation required by the United States Customs Division for all areas of the world Responsible for rate quotations, bookings, specific knowledge, prepared hazardous cargo manifest, container load lists, and documentation required by the United States Customs Division for all areas of the world