Experience

Zadoon, LLC
• United States
• Construction
• 1 - 100 Employee
• Office Manager

  • Aug 2022 - Present


JWG & SMR

• Senior Administrative Assistant

  • Jul 2019 - Present

  (acting as; A/P Assistant, Sr. Administrative Assistant, Business Analyst and Human Resources associate)In this role I consistently complete many daily tasks and am responsible for many varying duties. This role within this company has allowed me to facilitate increased employee retention and to help mitigate loss by watch market trends and keeping abreast of industry changes. Responsibilities included but not limited to: • Input AP billing as received• Review statements and amend QuyickBook entries as needed• Receive/Maintain/Request-Certificates of Insurance • Started a Newsletter for both companies• Letters/Forms and other items as needed/assigned• Research into unique needs and solutions for JWG & SMR as pertaining to employee retention, recruitment, and future goals• Schedule and set agenda for weekly staff meetings for SMR & JWG• Maintain online hiring for various positions for all companies• Company Notary• Pinch hit as needed for all companies• Tasks as given to me by owner to complete as needed• Created Job Descriptions for every job within both companies• Created Employee Evaluations for both companies• Updated and re-vamped Employee Handbooks for both companies. Ensuring proper legalese for employee handbook on both federal and state level• Assess market to facilitate transitioning of corporate level positions that are needed and those that will be vacant within the next few years• Assess both companies to deem potential growth capabilities from employees and for specific corporate actions• Monitor employees to see where they may be best suited for potential cross training and growth development• Set groundwork for proper continuing education for all non-managerial positions.• Conducts and schedules all continuing education for both companies• Created & organized annual employee appreciation days (Summer picnic & Winter Dinner)• Work on employee retention through other incentive-based ideas and by reading industry standards Show less

• Safety Manager

  • Jul 2019 - Present

  (acting as; Construction Safety Manger, DOT Compliance, FMCSA Compliance and OSHA Compliance)In this position I developed a Safety culture that was not forefront before. I implemented monthly safety meetings. Organized on-site instruction for OSHA-10 certification. SMR completed a no fine DOT inspection that were directly attributed to my policies.In my tenure in this facet of my position both companies have maintained 0% personal injuries and the insurance rating for the fleets have grown. Responsibilities include but are not limited to:• Procurement of training materials as pertains to drivers to ensure they have most up-to date guidelines• Monitor all DOT/FMCSA/OSHA regulations to keep companies and employees compliant• When purchasing new fluids, obtain and update SDS records in shop and in office binder• Order as needed various supplies for drivers• Implemented and maintain vehicle accident packets for trucks• Maintain FMCSA mandated Clearinghouse regulations• Schedule drivers’ DOT physical for new DOT applicants and renewals for current DOT Drivers• Maintain DOT files for all drivers in accordance with DOT regulations• Oversees and collects data as needed for any DOT/FMCSA/OSHA & insurance audits• Implemented and enforce employee write up system, as it pertains to safety• Maintain and coordinate proper cleaning of vehicles for disinfection to comply with COVID regulations• Run annual Clearinghouse checks for ALL CDL licensed employees for both companies• Find and attended courses for new policies and regulations as pertains to Federal and State mandates• Spray down office for disinfection for COVID Show less

• Fleet Operations Manager

  • Jul 2019 - Present

  In this capacity of my current position I am responsible for maintenance of 30 heavy to mid-sized duty trucks and over 50 pieces of heavy duty construction equipment. I also manage a shop crew of up to four employees at any time. During my time, I have implemented an effective Purchase Order system, minimizing expenses of the repairs to the fleets year after year. In year one alone, I minimized costs by just over 20%. Even during the trying times of COVID and supply chain breakdowns, I have been able to consistently maintain decreases in fleet operations. Due to my communications and direct relationships to various vendors I have worked extensively to drive a better pricing structure on items we frequently stock in-house for Preventative Maintenance (PM) to the vehicles. I have also implemented a solid PM program to track when trucks need to be serviced and to keep them DOT compliant. I have created a solid tire program to include re-treading and new tires and have slashed this overhead cost for both companies by 30%.My other daily responsibilities include but are not limited to: • Inventory on stock shop items (bi-weekly and/or as needed)• Follow all warranties to ensure applicable work is completed under coverage • Review DVIR sheets and ensure that all issues are relayed to the shop for proper repairs• Collect Work Orders from shop and file in both DOT file and Company Truck File• Ensure DOT required PPE on all vehicles• Set up annual Fire Extinguisher review• Advertise and interview for all new shop employees• Run the diagnostic repair computer if trucks are throwing codes and/or need to have DPF forced re-gen• Get new trucks lettered and wrapped with company logos• Implemented an employee write up system for both companies as it pertains to equipment & truck misuse.• Continuing Education as needed• Input all fleet related billing into QuickBooks Show less



Tech1 Automotive & Broken Wing Cycles

• Office Manager

  • Sep 2014 - Jul 2019

  In this position I led a team of three admins and a shop of three mechanics. I developed social media marketing strategies and as such grew the market. I worked all facets of accounting within in QuickBooks. I developed a strong organizational system and developed a SOP for positions. Responsibilities Included but not limited to: • Answering phones • Accounts payable/Accounts Receivable • Maintenance of social media presence • Ordering and maintenance of office supplies • Daily interactions and scheduling of clients and processor of MD State regulated special programs • Quarterly processing of taxes related to payroll • Payroll processing for all employees through QuickBooks • Created and implemented all sales campaigns • Website management Company store • Backdoor management for new products on website • Inventory, pricing, and specials • Monitor marketing trends to ensure competitive pricing • Compliance management of MD State Interlock system • Preparation and follow-through for a large, 3-day, annual vendor show. Including, signage, assurance of meeting show guidelines, advertising, inventory ordering for show, booth design, creation of flyers and other sales literature, creation of show pricing manuals, creation of show customer leads log, set up of booth and show break-down • After show, reach out to all prospective customers and follow-up for feedback • Responsible for all outside correspondence as requested by owner • And any other duties as needed and/or assigned. Show less


Self Emplyoed
• Technology, Information and Internet
• 700 & Above Employee
• Stay-at-Home Mom

  • Apr 2010 - Sep 2014


Lasting Impressions Landscape

• Environmental Services
• 1 - 100 Employee

• Contract Specialist

  • May 2004 - Apr 2010

  In this position I was responsible for assisting a team of six project managers/estimators in securing contracts for large scale landscaping work and design to include hardscaping. I worked closely within the team to facilitate bid packages, contracts and maintenance schedules. I amortized jobs and followed each one to ensure all facets were within the allotted budgets. I was also responsible for large community maintenance packages and sending out annual agreements with cross-selling materials for color installation. Additionally I performed all other administrative duties as needed and worked harmoniously with other office employees to cross-train and help when vacations and such were needed. Show less



West River Holdings

• Office Manager

  • Mar 1999 - May 2004

  West River Holdings was a custom home and specialty renovation company. In this position I started as an Administrative Assistant and worked into the Office Manager position until the owner moved out of state and dissolved the business. I was an integral part of the daily office procedures. I met with clients to go over selections from shingles and shutters to interior fixtures and cabinetry. I was responsible for all facets of accounting and for inputting drawl requests upon completion of corresponding phases of work. I assisted in ensuring all contractors were scheduled accordingly and that any gaps were filled in a timely manor. This work was in addition to standard administrative duties including but not limited to; filing, answering phones, correspondence, etc. Show less



Tuckman-Barbee Construction Co., Inc.

• United States
• Construction
• 1 - 100 Employee

• Contracts

  • Mar 1996 - Apr 1999

  Responsible for working in AIA contracts for construction jobs. Worked with project managers and with estimators to ensure seamless transitioning from bid state to completion of projects. Worked on certified payroll for government projects and submitted in a timely manor. Completed these along with other administrative duties as assigned. Responsible for working in AIA contracts for construction jobs. Worked with project managers and with estimators to ensure seamless transitioning from bid state to completion of projects. Worked on certified payroll for government projects and submitted in a timely manor. Completed these along with other administrative duties as assigned.