Experience

Rice University

• United States
• Higher Education
• 700 & Above Employee

• Dean of Engineering Executive Administrator

  • Jan 2014 - Present

  • Key administrator in providing executive-level support to the Dean of Engineering • Controller of the Dean's daily schedule/task list, ensuring that the he spends time on the responsibilities most essential to the success of the school, as well as his teaching and research programs • Manages and oversees the Dean's calendar, acting as “gate-keeper”, with to-the-minute regulation of time spent with visitors, on the phone, and in various meetings • Prepares travel arrangements and itineraries, foreign and domestic, with careful attention to door-to-door pick-up and delivery details (last hundred yards), and processes expense reporting via Concur for reimbursements • Prepares travel logistics and agendas for invited visitors and guest speakers, including coordination of all interfaces with appropriate faculty and University representatives • Serves as a member of the Dean's senior staff and works with other staff, 9 department chairs, and multiple faculty members, to ensure that all are carrying out essential tasks • Synthesizes information from multiple sources and provides succinct and actionable briefing materials and action plans, as warranted • Leads and directs, through completion, any key projects identified by the Dean • Attends and supports meetings of the Engineering Council, staff meetings, and other significant events as needed, including preparation and distribution of meeting materials, and scheduling follow-ups • Prepares, edits, and delivers written material, such as letters of support, grant proposals, letters of recommendations and various other decanal communications • Key administrator in areas as determined by the Dean, such as faculty recruitment, faculty academic and personnel administration, and collaborating with key advisors to the Dean in carrying out priorities • Provides administrative support for the Dean's active research program • Monitors tracking of grants through appropriate Rice offices and affiliated entities



General Plastics & Composites LP

• United States
• Oil and Gas
• 1 - 100 Employee

• Office Manager/Executive Assistant to the CEO, President and Vice President

  • 2013 - 2014

  • Prime facilitator and liaison for a 6-month long total company relocation process - Involved over 320 employees from 13 separate buildings (spread over several city blocks) to a brand new, state-of-the-art, 123,000-square foot facility - Coordinated with numerous vendors and contractors regarding final construction phase of the new manufacturing facility, warehouse and corporate office - Worked daily on floor-plan coordination, with furniture and interior designers, furniture relocation, new furniture and appliance selection/purchase and placement, electricians, carpenters, painters, plumbers, glass installers, vendors and installers of new audio-visual and phone systems, etc. • Additional duties/responsibilities - Conserved executives’ time by reading and routing daily correspondence - Filtered and returned calls, e-mails and inquiries on behalf of the executive staff - Drafted, edited and distributed letters, documents, presentations and reports - Coordinated and scheduled multiple meetings, projects and activities daily - Served as liaison between the executive staff and the senior management team - Travel Coordinator for entire staff - Monitored various activities and projects to improve functionality and efficiency - Planned and coordinated all company-wide business and social activities - Negotiated contracting of private corporate jet – prime interface for all usage - Supervised maintenance, storage, and usage of CEO's personal yacht - Maintained professional and personal calendars for the executive staff - Handled many private appointments and matters for the executive staff’s families



Anadarko Industries

• United States
• IT Services and IT Consulting
• 1 - 100 Employee

• Communications Manager, ONE EVA Program Office - NASA/Johnson Space Center

  • 2005 - 2013

  • Provided PO (Program Office) event management and coordination, from initial planning to real-time multi-media support during Quarterly Management Reviews, Monthly Status Reviews, Decision Boards, staff meetings, and retreats • Facilitated contract negotiations with venues and vendors for meetings, reviews, and socials across the US, including travel to each location for real-time support • Routinely drafted and administered PO policies, procedures and directives • Maintained process ownership of critical One EVA information vehicles such as: Flash Reports, Advisory Notices, Mission Support Plans/Schedules/Contact Lists, Action Warehouse Notifications and the Emergency Call Tree System • Coordinated the development, collection, storage and management of various presentation media by multiple users across organizational entities • Directed, coordinated and oversaw work performed by One EVA event support personnel, Action Desk personnel and NASA’s EVA Office CM personnel • Named as One EVA’s Prime Community Outreach Interface in May 2012



United Space Alliance

• United States
• Defense and Space Manufacturing
• 700 & Above Employee

• Assistant to the Manager of EVA, Robotics, Crew Systems & Photo/TV Operations

  • 2002 - 2005

  • Travel Coordinator for more than 100 employees within the EVA, Robotics, Crew Systems & Photo/TV Operations departments • Processed USA's highest volume of TAER forms & CBERS (travel & expense reports) • Maintained department level “Action Log” and “Awards Log” databases • Updated “Vision Support Plan” metrics and regularly presented at board reviews • Provided calendar management for the Manager and three department Supervisors • Assisted with special projects, including database issue resolution, employee performance appraisals, and document control initiatives



Les Avenues Magazine

• Houston, Texas Area

• Executive Editor, Feature Journalist, Account Executive

  • 2000 - 2002

  • Provided publication content under given and pen names • Conducted numerous high-profile interviews • Traveled to various foreign and domestic locations as primary correspondent • Managed all members of editorial staff • Created and managed all press releases and press kits • Served as the liaison for contracted freelance writers and photographers • Researched, edited and approved all content and layout design • Sustained publication’s internal and external relations • Provided direction to graphic department and print shop personnel • Attained essential leads for the marketing and sales departments • Developed and presented proposals to advertising clientele • Managed multiple advertising accounts which produced a significant portion of company’s annual profits