Experience

Grassi

• United States
• Accounting
• 100 - 200 Employee

• Executive Assistant to the CEO

  • Apr 2019 - Present



Vastgood Properties, LLC

• Executive Assistant

  • Oct 2016 - Apr 2019

  Manage the office of the Founder and President; including scheduling, creating thoughtful planning of events and calendar allowing for maximum effectiveness and efficiency. Monitoring and prioritizing email, mail and phone calls. Maintaining confidentiality and the highest ethical standards. Extensive experience using Microsoft Word, Excel, PowerPoint and Outlook. Ability to provide technical support/training and develop department and organizational reports and charts. Manage the office of the Founder and President; including scheduling, creating thoughtful planning of events and calendar allowing for maximum effectiveness and efficiency. Monitoring and prioritizing email, mail and phone calls. Maintaining confidentiality and the highest ethical standards. Extensive experience using Microsoft Word, Excel, PowerPoint and Outlook. Ability to provide technical support/training and develop department and organizational reports and charts.



Telephonics

• United States
• Aviation and Aerospace Component Manufacturing
• 500 - 600 Employee

• Sr. Executive Assistant to the President & CEO

  • Jun 2009 - Oct 2016

  Managed the office of the Chief Executive Officer; including scheduling, creating thoughtful planning of events and calendar allowing for maximum effectiveness and efficiency. Managed team deliverable and ensure follow up and completion of key outputs. Monitoring and prioritizing email, mail and phone calls. Maintaining confidentiality and the highest ethical standards. Planned personal family trips, association events and coordinated Board of Director Meetings.• Extensive experience using Microsoft Word, Excel, PowerPoint and Outlook. Ability to provide technical support/training and develop department and organizational reports and charts.• Dedicated professional coordinating on-site and off-site meetings; 7 years' experience/attendance in the successful Event planning of Corporate Air Shows for both Paris and Farnborough.• Detail oriented with focus on producing accurate and thorough work in a time efficient manner.• Provide day to day and after hours support to Chief Executive Officer, was accessible around-the-clock.• Supervised hiring and training of new administrative assistants as head executive assistant.• Coordinated travel arrangements, both domestic and international, prepared expense statement (Concur + Oracle) and maintain heavy calendar scheduling for both office and personal.• Handled related logistics and the creation and maintenance of corporate records.• Track expiration dates on publications, passport, executive car renewal and mileage, and contracts.• Acted as a liaison to company management and some external companies when CEO was unavailable.• Transformed and designed the Executive Suites area for Telephonics Corporate Headquarters.• Participated with the creation and opening of the new Elizabeth City Headquarters for the joint venture of the US Coast Guard and Telephonics Corporation.



Altria

• United States
• Manufacturing
• 700 & Above Employee

• Senior Executive Assistant

  • 1981 - 2009

  Accomplished, highly organized Administrative Professional with exceptional time management skills and project management discipline. Demonstrated ability to provide executive support and manage competing priorities in a deadline-sensitive environment. Consistently recognized as a high performer. Accomplished, highly organized Administrative Professional with exceptional time management skills and project management discipline. Demonstrated ability to provide executive support and manage competing priorities in a deadline-sensitive environment. Consistently recognized as a high performer.



Philip Morris USA

• Marketing Conference Coordinator/Executive Assistant

  • Jan 1998 - Jul 2002

  Managed various marketing events, from large off-site conferences to executive companywide meetings. Meeting all executive expectations, securing meeting locations and ensuring every detail was noted and accomplished.Successfully led a team of 33 professionals for Marketing Conference Committees.Managed and coordinated project with budget responisibility of $1 million. Managed various marketing events, from large off-site conferences to executive companywide meetings. Meeting all executive expectations, securing meeting locations and ensuring every detail was noted and accomplished.Successfully led a team of 33 professionals for Marketing Conference Committees.Managed and coordinated project with budget responisibility of $1 million.