Experience

Facility Automation Solutions

• United States
• Facilities Services
• 1 - 100 Employee

• Business Operations Analyst

  • Nov 2021 - Present

  Manage company website through WordPress / ElementorManage company social mediaCreate and order marketing materialReviewing and renewing annual insurance policies including Employment Practices & Liability, Workers' Compensation, General Liability, Automobile and Property & Casualty InsuranceAnnual report filing to the Department of State Prepare annual tax forms and records (Corporate & Employee 1099’s & W2’s)Coordinate and execute semi annual, monthly, and quarterly financial and operation performance reporting for different departments including current and past trends in all areas of revenuePartner with President and senior leadership to develop and execute on long term business plansReviewing scope of work, liquidated damages, exclusions and requirements on subcontract agreements and submitting the agreements to customersReconcile bank accounts monthlyReconcile retention report monthlyPrepare and submit lien releasesManage collections for all departments Show less

• Office Manager

  • Aug 2020 - Nov 2021

  Report new hires to stateBenefits administrationInput payroll data into QuickBooksProcess background checks and coordinate drug screenings for new hiresProcess employee terminationsAnnual general liability and workers comp auditAnnual loss control visit with workers comp consultantReporting of injuries and recordkeeping for OSHAPrepare and submit credit applications or the companyPrepare and submit prequalification forms for the companyCommunicate information to employees regarding benefits, leave of absence and paid time off Issue purchase orders and assign to vendorsTrack purchase orders and receive into QuickBooksReconcile retention report monthlyPrepare and submit lien releasesManage collections for construction and electrical department Show less

• Project Administrator

  • Oct 2017 - Aug 2020

  Creating new construction projects Construction billingPreparing notice to ownersDispersing certificates of insurance to customers with required specificationsConstruction contract administrationManage all fleet (purchasing, registration renewals, GPS reporting & maintenance)



All Weather Contractors

• United States
• Construction
• 1 - 100 Employee

• Office Manager

  • Jun 2013 - Oct 2017

  • Receive credit card payments • Call to collect payments for receivables • Process employee timecards on a weekly basis • Code all vendor invoices with correct codes conforming to standard procedures to ensure proper entry into the financial system • Prepare batches of invoices for data entry and complete all entries into QuickBooks • Prepare vendor checks for mailing • Managed weekly check runs for vendors • Forwarding invoices to project managers for approval • Ordering of office supplies • Prepare estimates for customers • Request required information from vendors to pay them for work performed. This includes general liability, worker’s compensation, business license and w9. • Set up new customers and vendors in QuickBooks • Scheduling and distributing work to be performed by employees and vendors • Set up appointments for potential new customers, • Authorizing and recording vendor purchases from retail stores in Excel. • Responsible for coordinating all office functions and supervising a team of five administrative professionals. Show less